Common use of Retention Schedule Clause in Contracts

Retention Schedule. Written reprimands shall be maintained in the employee's personnel file for a period of at least one (1) year. Disciplinary documents relating to short suspensions (three days or less) shall be retained in the employee's personnel file for a period of at least three (3) years. Disciplinary documents relating to severe suspension (4 days or more) shall be retained in the employee's personnel file for at least five (5) years. After the expiration of the retention periods set forth above, an employee may request in writing that the disciplinary documents regarding a written reprimand or suspension be removed from their personnel file. The County shall remove the disciplinary documents from the employee's personnel file upon the employee's written request if the employee has (1) met the County's expected standards during the retention period, and (2) has received no subsequent disciplinary action during the applicable retention period. An employee shall not be entitled to have the disciplinary documents removed from their personnel file if they do not meet the County's expected standards or have subsequent disciplinary action during the applicable retention period. The County may maintain records beyond the retention periods with a written explanation of the purpose for maintaining the records, notwithstanding anything to the contrary set forth in this paragraph J.