Room Availability. All meetings held must be open to the public as they are subject to the Open Meeting Law. Should special accommodations pursuant to ADA regulations be requested for a non-library sponsored program, the group/sponsor is responsible for providing said accommodations (ex. sign language interpretation). There will be no exclusion from the use of the rooms based on points of view, beliefs, or affiliations of the sponsors or participants provided the event does not interfere with Library operations and safety or violate applicable law. However, use of meeting rooms may be denied to any group or individual by the Library Director for just cause, including, but not limited to, failure to abide by library rules or policies. Appeal of such denial of access may be made in writing to the Board of Library Trustees. Use of the rooms by any group in no way constitutes endorsement of the group’s policies or activities by the Library. (▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇) prior to the reservation date. Troubleshooting problems with projection can occur during your meeting time, but an overview of how to use the equipment must take place prior to your meeting date through an appointment. Groups using the meeting rooms are expected to leave the room in the same condition in which they found it. Groups are responsible for any direct or indirect property damage incurred during their use of the room. Return furniture to original locations unless other arrangements are made and clean all tables and any kitchen items utilized. Cleaning supplies can be found in the kitchenette. Limited room setup help may be provided at the discretion of the Library Director. If there is an issue with carrying tables and chairs, please communicate that to the Library Director at least one week prior to the event/meeting date so that arrangements can be made to have library staff to assist with setup or take-down. Should the Library Director determine that special cleaning and janitorial services are required; the individual signing the room application will be billed for such services at a rate set by the Trustees.
Appears in 3 contracts
Sources: Meeting Room Use Agreement, Meeting Room Use Agreement, Meeting Room Use Agreement