Common use of Scheduling of Vacation Clause in Contracts

Scheduling of Vacation. Vacations must be scheduled in advance and be approved by the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute increments.

Scheduling of Vacation. Vacations must Vacation leave shall be scheduled in advance and be approved by to meet the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, operational requirements of the previous calendar year so University and in accordance with the results can following: 1. Vacation credit shall not be posted by December 15used prior to the time it is accrued, except when the Chancellor allows the use of anticipated vacation at times of holiday closures. 2. The late sign-up period will begin on January 1Upon request, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to an employee shall be granted their request(svacation before the employee’s accrued credit reaches the maximum which the employee can accumulate. A UCI Health employee shall be notified thirty (30) calendar days before reaching maximum vacation credit which the employee can accumulate. 3. An employee shall not be paid vacation for the same period that the employee is working and on pay status in the employee’s present position, or in any other position paid by University funds (see exception in paragraph K below). 4. Vacation schedules shall be established on the basis of seniority. In cases Seniority, for the purposes of multiple requests or overlapping requeststhis section, preference will shall be given on defined as the basis of Agency seniority. In cases of ties in Agency seniority, seniority start date in the classification shop. If equal, the tiebreaker shall be usedUniversity hire date. If Vacation requests may be submitted by an employee elects in the month of January for vacation to divide his/her annual vacation into two or more periods (a period equals one (1) week) be taken between February 1 and January 31 of the following year. 5. Vacation requests submitted after February 1 shall be reviewed on a sign“first-up schedule and it is possible come, first served” basis. Management will respond to a request for Agency unscheduled vacation as soon as practicable. Exceptions to give effect thereto, such these vacation requests may be granted to an employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a who has made or wishes to make long-term vacation periodplans. 6. Where more than one An employee in a headquarters or group desires to divide may split his/her vacation into two or more periods on a sign- up scheduletime, there but preference according to seniority shall only apply to one of the requests in that calendar year. 7. Occasional unscheduled vacation days may be granted subject to the operational requirements of the University, and provided that they are requested at least three (3) days in advance. 8. Vacation days requested less than three (3) days in advance may be granted at the discretion of supervision. The request for such vacation shall be subsequent sign-ups as required made either orally or in writing through the immediate supervisor, and may be reviewed by a designated University manager. Verification of the need for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods vacation with less than three (3) days’ notice may be required, and, if required, shall be conducted in submitted to the same manner with designated University manager prior to payment. 9. In the employee with event of an emergency, as determined by management, scheduled vacations may be canceled. Management will consider the most service having his/her choice effect of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt cancellation prior to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for enacting any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute incrementscancellation.

Scheduling of Vacation. Vacations must (A) The annual vacation scheduling process will be scheduled conducted for each classification and shift. The annual scheduling process will be conducted by classification seniority. Refer to (B) Each employee will be allowed one vacation selection before moving to the next employee in advance and regard to seniority. Selection will continue in the established order until all employees have selected their desired amount of vacation. (C) A vacation selection is defined as a consecutive number of days from 1 to 10. (D) The annual vacation scheduling process will be conducted each year during the month of December for the following year. All vacation selections shall be submitted by the first Monday of December. All vacation selections will be approved by the AgencyDepartment Manager, or designee. The Agency shall schedule Each department Manager will determine the maximum number of vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide approved each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15week. Those not signing up during employees who have exercised a shift preference as defined above in Article 10, Section 4 shall (Deleted: not) carry their approved vacation to the new group. Their requested vacation(s) shall be approved in accordance with (F) below. (E) Participation in the annual vacation scheduling process is voluntary. (F) Any vacation request made outside the vacation scheduling process defined above sign-up periods may lose the ability to shall be granted on a 'first come, first served' basis. (G) Those employees who retain 'grandfathered' vacation time off from the GDP will remain at their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her current annual vacation into two or more periods allotment. (H) Those hired after January 1 will receive a period equals one (1) week) pro-rated year's vacation based on a sign-up schedule start date and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of pay periods remaining in the year. (I) Request for vacation time off, if not scheduled pursuant to (4) above, should be made as far in advance as possible. (J) Each employee is responsible for ensuring they have available vacation hours remaining to cover scheduled vacation time. (K) Each employee is responsible for ensuring sufficient vacation hours are scheduled. (L) For all employees who may transferring between classifications or shifts, all previously scheduled and approved vacation will be off at the same time in a headquarters, facility or classification honored. (M) Approved vacation is expected to be able to provide the proper staffing and economic operation of the facility. Factors to be considered taken by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will employee. Any change to pre- scheduled vacation must be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed approved in advance by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute incrementsDepartment Manager, or designee.

Scheduling of Vacation. Vacations must be scheduled in advance and be approved by the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her their request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her their annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his their selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her their vacation into two or more periods on a sign- sign-up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her their choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 15-minute increments.

Scheduling of Vacation. Vacations must be scheduled (a) Employees can take annual vacation during the entire calendar year. Unless stated otherwise in advance and be approved by a Component Agreement, the Agencyfollowing procedure will apply. The Agency shall schedule Employees may submit their requests for vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up any time prior to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 1st of the current calendar year, the date when the formal notice for vacation requests for the following calendar year so is posted. All employee requests for vacation selection shall be completed by November 30th. All employees must have exercised their seniority rights by November 30th. An employee who does not exercise their seniority rights by November 30th shall not be entitled to exercise their rights in respect to any vacation time previously selected by an employee with less seniority. The final date for posting the results can completed vacation schedule shall be December 31st of each calendar year. (1) An employee who splits their vacation shall not receive the choice of when they wish to take their subsequent portion of their vacation until all other employees in the unit or sub unit have made their choice. (2) A single vacation period which overlaps the end of a calendar year (December 31) shall be considered as vacation for the vacation year in which the vacation commenced. The portion of vacation taken subsequent to but adjoining December 31 shall not be considered as vacation carry-over, nor as a seniority choice for the subsequent vacation year. (3) The provisions of sub-clause (2) do not prohibit an employee from adjoining the entitlement for two vacation years, subject to the provisions of Clause (d) herein, however in such case the provisions of sub-clause (2) do not apply to the vacation entitlement for the second vacation year. (c) Once a vacation schedule has been posted it may only be changed by March 15. Those not signing up during the above sign-up periods may lose the ability mutual consent. (d) Seniority for vacation schedules is to be granted their request(s) calculated on the basis of seniority. In cases continuous service with the Government of multiple requests or overlapping requests, preference will be given British Columbia and not on the basis of Agency classification seniority. In cases of ties in Agency seniority, The service seniority in principle is to be followed at the classification shall be used. If an employee elects sub unit level. (e) The Employer will make every effort to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of ensure that vacation periods not yet selected. Consecutive scheduled work are granted in conjunction with rest days that fall into more in order to ensure a maximum number of consecutive days' absence. (f) Where vacation scheduling arrangements other than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it foregoing may be necessary to limit more appropriate at a local level, the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief Employer and the additional overtime, if any, that will be required to grant Union may vary the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute incrementsscheduling procedures.

Scheduling of Vacation. Vacations must be scheduled in advance and be approved by the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute increments.

Scheduling of Vacation. Vacations must A) The Employer shall permit annual vacations to be scheduled in advance taken during the entire year. B) The scheduling of vacations shall be subject to the operational requirements of the Employer. C) The selection of vacation and the posting of the approved vacation schedule shall be approved completed by November 30th (November 1st application deadline) of the Agency. The Agency shall schedule vacations throughout the preceding calendar year using two separate sign up periods: An "Early" sign-up for vacation to cover be taken January 11st to April 30th, through March 31 and a "Later" sign-up 1st (February 1st application deadline) for vacation to cover April 1 through be taken from May 1st to August 31st, June 30th (June 1st application deadline) for vacation to be taken from September 1st to December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 531st, of the previous preceding calendar year so or any other date mutually agreed at the results can local level. Such local agreements shall be posted filed with the Union and the Employer. Vacation Time Period Employee’s Application Employer’s Approval Deadline January 1 to April 30 November 1 (preceding year) November 30 (preceding year) May 1 to August 31 February 1 March 1 September 1 to December 31 June 1 June 30 D) Once the approved vacation schedule has been posted, it shall only be changed by December 15mutual consent. E) Employees may, prior to the scheduling of vacations, request to have their vacations scheduled in accordance with either the principle of seniority or on a rotating basis. The late sign-up period will begin on January 1Where a consensus of employees cannot be reached as above, and will end by March 5 of the current calendar year so the results can vacations shall be posted by March 15. Those not signing up during the above sign-up periods may lose the ability scheduled according to be granted their request(s) seniority on the basis that the employees with the most seniority shall have the first choice of seniorityvacation times. In cases Employees failing to exercise their rights within the vacation selection time posted by the Employer shall forfeit their seniority rights in respect to choice of multiple requests or overlapping requestsvacation time. F) Vacation time is to be scheduled and approved for a full block/blocks (unbroken), preference will but may be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification divided into less than a full block/blocks (broken) and shall be used. If scheduled at a time mutually agreeable to the employee and the Employer, however, an employee elects who breaks their vacation block/blocks shall not receive their choice of when they wish to divide his/her annual take the broken portion of their vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within in the group unit have indicated made their first choice of a unbroken vacation periodtime. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups A block is defined as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work shifts between regular days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute incrementsoff.

Scheduling of Vacation. Vacations must be scheduled in advance and be approved by the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her their request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. For a vacation request for a shift employee that did not occur during the Early or Late sign- ups, requests must be made seven (7) days in advance. For requests made with the required notice, the agency will attempt to find coverage among the qualified staff. If a request is made with less than 7 days’ notice, the requester must seek out relief coverage and present the volunteer(s) to the supervisor with the vacation request. If a request is made for vacation by a shift employee on a holiday, the requestor must seek out relief coverage, first from the relief operators, and present the volunteer(s) to the supervisor with the vacation request. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her their annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his their selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her their vacation into two or more periods on a sign- sign-up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-sign- up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her their choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 15-minute increments.

Scheduling of Vacation. Vacations must be scheduled in advance and be approved by the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his his/her selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days workdays that fall into more than one (1) work period will be considered a single and continuous vacation period. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquartersfacility, facility work unit or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute increments.

Scheduling of Vacation. (a) Vacations are not cumulative and must be scheduled in advance and be taken during the calendar year it is earned. Employees are not to carry over vacation days into the next calendar year period unless approved by the AgencyCompany in writing. The Agency shall schedule vacations throughout In this regard, straight- time hours worked in the new calendar year using two separate sign up periods: shall not start to accrue or be credited as hours worked for vacation pay qualification requirements until after the prior year’s vacation days have been used. (b) Notwithstanding the above, at the Company’s option, first year employees who have completed their vacation time granting requirements may be assigned to a calendar year carry-over into January or February of the next calendar year, and if so assigned shall be credited with hours worked in the new calendar year pending completion of any remaining prior calendar year vacation eligibility. (c) An "Early" signemployee’s selection of pre-up to cover January 1approved vacation time within a district, through March 31 and a "Later" signbranch or division will be made solely on the basis of the employee’s seniority with the Company within the department the employee works. Pre-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period approved vacation selection will begin on October 1 1st of each calendar year and end must be completed by December 5, 31st of the previous calendar year so year. An employee will be given 48 hours in which to make his/her vacation selection, at which time the results can vacation selection form will be posted by given to the next eligible employee to make his/her selection. An employee’s vacation selection after December 15. The late sign-up period will begin 31st shall be scheduled on January 1a remaining vacation time, and will end by March 5 first come availability basis. (d) In recognition of the current calendar year so seasonal nature of the results can business, it is agreed that the Management may limit vacation periods for reasons such as holiday weeks and work force requirements. Subject to this reservation, it is agreed that preference in the selection of vacation dates shall be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) accorded on the basis of seniority. (e) When an employee is on medical leave, commencing the first Monday in July, and accrued vacation will automatically be substituted for sick/injury benefit allowance following the exhaustion of any accrued paid sick/injury benefits or prior to the end of the calendar year, whichever occurs first. In cases of multiple requests or overlapping requestssuch case, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification accrued vacation shall be used. If an integrated with any applicable state disability insurance employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a signentitlement so that the combined benefits do not exceed the employee’s regular daily straight-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute incrementswage.