Common use of Section 3.5.4 Clause in Contracts

Section 3.5.4. 24 No evaluation, correspondence, or other material making pejorative reference to any employee's 25 character, or work performance, shall be kept or placed in the personnel file without the 26 employee's knowledge and opportunity to attach comments. Employees may request that letters 27 documenting disciplinary action that are more than three (3) years old be removed from their 28 building working folder provided there has been no further disciplinary action within the three 29 year period. Any materials filed longer than five (5) years in the personnel file kept within 30 Human Resources shall, at the employee‘s request, be removed provided: 1) the materials are 31 not required to be retained by law, or 2) the materials are not part of a formalized continuing 32 action, or 3) that the District may keep documents regarding allegations of physical or sexual 33 abuse or harassment for more than five (5) years if these documents are kept in a sealed file in 34 the possession of the District‘s legal counsel, or 4) that the District may keep the employee‘s 35 evaluation for more than five (5) years if the evaluation is kept sealed in a separate archive. 36 Such requests shall be made in writing. 37

Section 3.5.4. 24 No evaluation, correspondence, or other material making pejorative reference to any 38 employee's 25 character, or work performance, shall be kept or placed in the personnel file without the 26 39 employee's knowledge and opportunity to attach comments. Employees may request that letters 27 40 documenting disciplinary action that are more than three (3) years old be removed from their 28 building 41 working folder provided there has been no further disciplinary action within the three 29 year period. Any 42 materials filed longer than five (5) years in the personnel file kept within 30 Human Resources shall, at 43 the employee‘s request, be removed provided: 1) the materials are 31 not required to be retained by law, 44 or 2) the materials are not part of a formalized continuing 32 action, or 3) that the District may keep 45 documents regarding allegations of physical or sexual 33 abuse or harassment for more than five (5) years 46 if these documents are kept in a sealed file in 34 the possession of the District‘s legal counsel, or 4) that 47 the District may keep the employee‘s 35 evaluation for more than five (5) years if the evaluation is kept 48 sealed in a separate archive. 36 Such requests shall be made in writing. 37.