Common use of Selection Certificates Clause in Contracts

Selection Certificates. 1. A selection certificate is a list of best-qualified applicants to be referred for a particular vacancy. A separate selection certificate (or certificates if noncompetitive eligibles are referred) will be issued for each advertised grade level. Qualified non-competitive eligibles will be referred on a separate certificate(s). VRA eligible and/or eligible veterans who were not rated among the best qualified may be referred on a veterans' certificate. 2. HCTM will prepare and issue selection certificates. Merit promotion candidates will be listed alphabetically. Selection certificates will remain valid for forty-five (45) calendar days from the date of issuance, unless extended for just cause by the servicing personnel office. One extension may be requested not to exceed a total of thirty (30) additional days (75 days total from date of issuance). Additional vacancies not reflected in the announcement that occur in the element after the opening date of the vacancy announcement for position(s) identical (same grade, series and title) to the original vacancy may be filled from the selection certificate. 3. The selecting official must review application materials for all referred candidates. 4. Selecting officials must interview all available candidates whose names appear on the merit promotion certificate and who continue to indicate an interest in the position (unless the selecting official does not interview any candidates at a particular grade level or no selection is made from the certificate). Selections must be made on a fair and objective basis. Candidates on noncompetitive or veterans' referral lists may be interviewed at the option of the selecting official. 5. The selecting official will annotate the certificate with his/her selection, sign and date it, and return the certificate through the Administrative Management Office to HTCM/Human Capital Services Center (HCSC). 6. For all Agency employees selected for promotion under this program, the release date will normally be at the end of the first full pay period following the date the release is requested. For reassignments, if a mutual date cannot be agreed upon between the losing and gaining bureau, the release date as stated above stands.