Sending the agenda Sample Clauses
The "Sending the agenda" clause outlines the requirement for distributing the meeting agenda to relevant participants prior to a scheduled meeting. Typically, this clause specifies who is responsible for preparing and sending the agenda, the method of delivery (such as email or internal communication platforms), and the timeframe within which the agenda must be shared, often several days in advance. By formalizing the process of agenda distribution, this clause ensures that all participants are informed about the topics to be discussed, allowing them to prepare adequately and contributing to more efficient and productive meetings.
Sending the agenda. The chairperson of a Consortium Body shall prepare and send each Member of that Consortium Body a written (original) agenda no later than the minimum number of days preceding the meeting as indicated below. General Assembly 21 calendar days, 10 calendar days for an extraordinary meeting Executive Board 7 calendar days
Sending the agenda. The chairperson shall send each Member a written original agenda no later than 14 calendar days preceding the meeting, or 7 calendar days before an extraordinary meeting.
Sending the agenda. The chairperson of a Project Consortium Body shall prepare and send each Member of that Project Consortium Body a written (original) agenda no later than 14 days preceding the meeting.
2.3.1) and shall give notice in writing of a new meeting to each Memer of the Project Consortium Body as soon as possible but not later than the minimum days preceeding the meeting as indicated above.
Sending the agenda. The Co-ordinator shall prepare and send by e-mail each Member a written original agenda no later than 14 calendar days preceding the meeting, or seven calendar days before an extraordinary meeting.
Sending the agenda. The Coordinator shall send to each Party a written original agenda preceding the meeting. The coordinator ensures that the agenda and other meeting documents are circulated at least 10 days prior to regular Executive Board meetings.
Sending the agenda. The chairperson of the General Assembly shall prepare and send each Member of the General Assembly a written (original) agenda no later than the minimum number of days preceding the meeting as indicated below. General Assembly 21 calendar days, 10 calendar days for an extraordinary meeting
Sending the agenda. The chairperson shall send each Member a written original agenda. Any Member may add an item to the original agenda by written notification to all of the other Members.
Sending the agenda. The chairperson of the Steering Committee shall prepare and send each Member a written (original) agenda no later than 21 calender days preceding the meeting, or 10 calender days preceding an extraordinary meeting.
Sending the agenda. The Coordinator shall prepare and send each Member of that Consortium Body a draft agenda via e-mail or a comparable medium no later than fourteen calendar days preceding the meet- ing or no later than seven calendar days preceding an extraordinary meeting.
Sending the agenda. The chairperson assisted by the Project Coordinator shall prepare and send each Member a written original agenda no later than 14 calendar days preceding the meeting or 7 calendar days before an extraordinary meeting. All relevant and supporting documentation for the meeting shall also be sent accompanying the agenda.