Common use of Submission of Bids Clause in Contracts

Submission of Bids. (i) The Hard Copy of original PoA and payment instruments in respect of Tender Fee & EMD, must be delivered to the office of Hydrographic Chief, A-13, Sector-1, Gautam Buddha Nagar, Noida, U.P- 201301 as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (ii) Online Bids submitted without hard copies of original PoA and payment instruments towards Tender Fee & EMD shall automatically become ineligible and shall not be considered for opening of bids. (iii) In case of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of the claim must be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (iv) The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bids should be submitted in Two Covers: 10.1 Cover – I: Technical Bid 10.1.1 Part – I (a) Proof of Tender Fee as specified in Section – III: Bid Data sheet or claim of exemption with supporting documents. (b) Proof of EMD as specified in Section – III: Bid Data Sheet or claim of exemption with supporting documents (c) Proof of Bank Solvency for the minimum amount as specified in Section – III: Bid Data Sheet (d) Letter of Acceptance of tender document duly filled and signed by the authorized signatory of the Bidder as per Annex – VI in Section X. (e) Letter of Bid (Section IV: Form - 4A) (f) Signed declaration by the Bidder (Section IV: Form – 4G)

Submission of Bids. (i) I. The Hard Copy of original PoA and payment instruments in respect of Tender Fee & EMD, must be delivered to the office of Hydrographic Chief, A-13, Sector-1, Gautam Buddha Nagar, Noida, U.P- 201301 U.P-201301 as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (ii) II. Online Bids submitted without hard copies of original PoA and payment instruments towards Tender Fee & EMD shall automatically become ineligible and shall not be considered for opening of bids. (iii) III. In case of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of the claim must be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (iv) IV. The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) V. The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bids should be submitted in Two Covers: 10.1 Cover – I: Technical Bid 10.1.1 Part – I (a) Proof of Tender Fee as specified in Section – III: Bid Data sheet or claim of exemption with supporting documents. (b) Proof of EMD as specified in Section – III: Bid Data Sheet or claim of exemption with supporting documents (documents c) Proof of Bank Solvency for the minimum amount as specified in Section – III: Bid Data Sheet (d) Letter of Acceptance of tender document duly filled and signed by the authorized signatory of the Bidder as per Annex – VI in Section X. (e) Letter of Bid (Section IV: Form - 4A) (f) Signed declaration by the Bidder (Section IV: Form – 4G)

Submission of Bids. (i) The Hard Copy of original PoA and payment instruments in respect of cost of Tender Fee & EMDdocument and ▇▇▇▇▇▇▇ Money Deposit along with the complete Technical Bid document (except the Financial Bid), as enumerated below, must be delivered to the office of Hydrographic ChiefChief Engineer – I, A-13, Sector-1Sector-I, Gautam Buddha Nagar, Noida, U.P- 201301 as mentioned in Section III: Bid Data SheetU.P-201301, on or before Bid Closing closing Date & Time. (ii) Online . Bids submitted without hard copies of original PoA and payment instruments towards instrument like Tender Fee document fee & EMD EMD, against the submitted Bid shall automatically become ineligible and shall not be considered for opening of bids. (iii) In considered. Further, in case of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of against the claim must be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data Sheet, Chief Engineer – I on or before Bid Closing closing Date & Time. (iv) . The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bids should be submitted in Two Covers: 10.1 Cover – Cover-I: Technical Bid 10.1.1 Part Enclosure – I (a) Proof a. Scanned copy of the proof of Cost of Tender Fee Document as specified in Section – III: Bid Data sheet or claim sheet b. Scanned copy of exemption with supporting documents. (b) Proof the proof of EMD as specified in Section – III: Bid Data Sheet or claim and Annex – VI (if submitted in the form of exemption with supporting documentsBG) (c) c. Proof of Bank Solvency bank solvency for the minimum amount as specified in Section – III: Bid Data Sheet (d) Letter d. Power of Acceptance of tender document duly filled and signed by Attorney for the authorized signatory authorised person of the Bidder bidder as per Annex – VI in Section X.Form 4D. This form shall be accompanied by copy of company identity card or general identity card (passport/Driving licence/Voter‟s ID etc.) of the authorised representative. (e) Letter e. Power of Bid (Section IV: Attorney for lead member of the JV/Consortium as per Form - 4A) (f) Signed declaration by the Bidder (Section IV: 4K f. Joint Bidding Agreement as per Form – 4G)M

Submission of Bids. (i) i. The Hard Copy of original PoA and payment instruments in respect of Tender Fee & EMD, must be delivered to the office of Hydrographic Chief, A-13, Sector-1, Gautam Buddha Nagar, Noida, U.P- 201301 U.P-201301 as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (ii) . Online Bids submitted without hard copies of original PoA and payment instruments towards Tender Fee & EMD shall automatically become ineligible and shall not be considered for opening of bids. (iii) . In case of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of the claim must be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (iv) The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) . The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bids should be submitted in Two Covers: 10.1 10.1. Cover – I: Technical BidBid Submit Technical Bid documents as per following check list. The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. Also submit the check list with page numbers. 1.1 PART - I 1 a) PoA for the authorized person of the Bidder as per Section IV: Form - 4D. This PoA shall be accompanied by copy of company identity card or general identity card (Passport / Driving license / Voter’s ID etc.) of the authorized representative. 10.1.1 Part – I (a) Section IV: Form 4D, Pg. No. 36 2 b) Proof of Tender Fee as specified in Section – III: Bid Data sheet ITB 6.2 or claim of exemption with supporting documents. : INR 1,500/- + 18% GST i.e. INR 1,500/- + 270/- = INR 1,770/ (Rs. One Thousand Seven Hundred Seventy Only) Tender fee for MSME is not required. 10.1.1 (b) BDS ITB 6.2, Pg. No. 27 3 c) Proof of EMD as specified in Section – III: Bid Data Sheet ITB 6.1 or claim of exemption with supporting documents : INR 1,03,500 EMD for MSME is not required. 10.1.1 (c) BDS ITB 6.1, Pg. No. 27 4 d) Proof of Bank Solvency for the minimum amount as specified in Section – III: Bid Data Sheet .: INR 20,69,235 Bank Solvency certificate should not be older than one (1) year from the Bid submission last date from a nationalized/scheduled bank in India. 10.1.1 (d) Letter of Acceptance of tender document duly filled and signed by the authorized signatory of the Bidder as per Annex – VI in Section X. (BDS ITB 6.3, Pg. No. 27 5 e) Letter of Bid (Section IV: Form - 4A) 10.1.1 (fe) Signed declaration by the Bidder (Section IV: Form – 4G)- 4A, Pg. no. 31

Submission of Bids. (i) The Hard Copy of original PoA and payment instruments in respect of cost of Tender Fee & EMDdocument and ▇▇▇▇▇▇▇ Money Deposit along with the complete Technical Bid document (except the Financial Bid), as enumerated below, must be delivered to the office of Hydrographic Chief, A-13, Sector-1, Gautam Buddha Nagar, Noida, U.P- 201301 as mentioned in Section III: Bid Data Sheet, Director (NER) on or before Bid Closing closing Date & Time. (ii) Online . Bids submitted without hard copies of original PoA and payment instruments towards instrument like Tender Fee document fee & EMD EMD, against the submitted Bid shall automatically become ineligible and shall not be considered for opening of bids. (iii) In considered. Further, in case of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of against the claim must be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data Sheet, Director (NER) on or before Bid Closing closing Date & Time. (iv) . The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bids should be submitted in Two Covers: 10.1 Cover – Cover-I: Technical Bid 10.1.1 Part Enclosure – I (a) Proof a. Scanned copy of the proof of Cost of Tender Fee Document as specified in Section – III: Bid Data sheet or claim sheet b. Scanned copy of exemption with supporting documents. (b) Proof the proof of EMD as specified in Section – III: Bid Data Sheet or claim of exemption with supporting documentsSheet (c) c. Proof of Bank Solvency bank solvency for the minimum amount as specified in Section – III: Bid Data Sheet (d) d. Scanned copy of Tender Acceptance Letter of Acceptance of tender document duly filled and signed by the authorized signatory of the Bidder as per Annex – VI in Section X.VI e. Scanned copy of Form of Tender (e) Letter of Bid (Section IV: Form - 4A) (f) Signed ) f. ▇▇▇▇▇▇▇ copy of a signed declaration by the Bidder bidders (Section IV: Form - 4G) g. Statement of Legal Capacity by the Bidders (Form – 4GK) h. Power of Attorney for the authorized person of the bidder as per Form - 4D. This form shall be accompanied by copy of company identity card or general identity card (passport / Driving license / Voter’s ID etc.) of the authorized representative. i. Bidder information form (Form - 4H) j. Composition / Ownership / Shareholding pattern of the organization k. Board Resolution, details of top management (Board members), key officials with documentary evidence, Articles of Association / memorandum of association of the company.

Submission of Bids. (i) The Hard Copy of original PoA and payment instruments in respect of cost of Tender Fee & EMD, document and ▇▇▇▇▇▇▇ Money Deposit must be delivered to the office of Hydrographic Chief, A-13, Sector-1, Gautam Buddha Nagar, Noida, U.P- 201301 as mentioned in Section III: Bid Data Sheet, Chief Engineer - I on or before Bid Closing closing Date & Time. (ii) . Online Bids submitted without hard copies of original PoA and payment instruments towards instrument like Tender Fee document fee& EMD EMD, against the submitted Bid shall automatically become ineligible and shall not be considered for opening of bids. (iii) In considered. Further, in case of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of against the claim must be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data Sheet, Chief Engineer – I on or before Bid Closing closing Date & Time. (iv) . The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bids should be submitted in Two Covers: 10.1 Cover – Cover-I: Technical Bid 10.1.1 Part Enclosure – I (a) Proof a. Scanned copy of the proof of Tender Fee fee as specified in Section – III: Bid Data sheet or claim sheet b. Scanned copy of exemption with supporting documents. (b) Proof the proof of EMD as specified in Section – III: Bid Data Sheet or claim of exemption with supporting documentsand Annex - VI (c) c. Proof of Bank Solvency bank solvency for the minimum amount as specified in Section – III: Bid Data Sheet d. Power of Attorney for the authorised person of the bidder as per Form 4D. This form shall be accompanied by copy of company identity card or general identity card (dpassport/Driving license/Voter’s ID etc.) of the authorised representative. e. Statement of Legal Capacity as per Form 4K f. Scanned copy of Tender Acceptance Letter of Acceptance of tender document duly filled and signed by the authorized authorised signatory of the Bidder as per Annex – VI in Section X.V g. Scanned copy of Form of Tender (e) Letter Form 4A) h. ▇▇▇▇▇▇▇ copy of Bid (Section IV: Form - 4A) (f) Signed a signed declaration by the Bidder bidders (Section IV: Form – 4G) i. Bidders Party Information Form(Form 4H) j. Composition/Ownership/Shareholding pattern of the organization k. Board Resolution, details of top management (Board members), key officials with documentary evidence, Articles of Association/memorandum of association of the company.

Submission of Bids. (i) The Hard Copy of original PoA and payment instruments in respect of cost of Tender Fee & document and ▇▇▇▇▇▇▇ Money Deposit (EMD) along with the complete bid document as enumerated below, must be delivered to the office of Hydrographic ChiefChief Engineer – 1, A-13, Sector-1Sector- 1, Gautam Buddha Nagar, NoidaNOIDA, U.P- 201301 as mentioned in Section III: Bid Data SheetU.P. – 201301, on or before Bid Closing Date & Time. (ii) Online . Bids submitted without hard copies of original PoA and payment instruments towards cost of Tender Fee & document and EMD shall automatically become ineligible and shall not be considered for opening of bids. (iii) In case . The Cost of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of the claim must Document shall be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (iv) non-refundable. The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bids should be submitted in Two Covers: 10.1 Cover – Cover-I: Technical Bid 10.1.1 Part Enclosure – I (a) Proof a. Scanned copy of the proof of Cost of Tender Fee Document as specified in Section – III: Bid Data sheet or claim sheet b. Scanned copy of exemption with supporting documents. (b) Proof the proof of EMD as specified in Section – III: Bid Data Sheet or claim of exemption with supporting documentsand Annex – VI (c) c. Proof of Bank Solvency bank solvency for the minimum amount as specified in Section – III: Bid Data Sheet d. Power of Attorney for the authorised person of the bidder as per Form 4D. This form shall be accompanied by copy of company identity card or general identity card (dpassport/Driving licence/Voter’s ID etc.) of the authorised representative. e. Statement of legal Capacity as per Form 4L. f. Scanned copy of Tender Acceptance Letter of Acceptance of tender document duly filled and signed by the authorized authorised signatory of the Bidder as per Annex – VI in Section X.V g. Scanned copy of Form of Tender (e) Letter Form 4A) h. ▇▇▇▇▇▇▇ copy of Bid (Section IV: Form - 4A) (f) Signed a signed declaration by the Bidder bidders (Section IV: Form – 4G) i. Bidders Information Form (Form 4H) j. Composition/Ownership/Shareholding pattern of the organization k. Board Resolution, details of top management (Board members), key officials with documentary evidence, Articles of Association/memorandum of association of the company.

Submission of Bids. The Bidder shall provide hard copy of the original Power of Attorney for signing the Bid, Power of Attorney for Lead Member (iif applicable), Joint Bidding Agreement (if applicable) The Hard Copy of and original PoA and payment instruments in respect of cost of Tender Fee & EMD, Document and EMD which must be delivered to the office of Hydrographic ChiefVice Chairman, A-13, Sector-1, Gautam Buddha Nagar, Noida, U.P- 201301 as mentioned in Section III: Bid Data SheetIWAI, on or before Bid Closing Due Date & Time. (ii) . Online Bids submitted without hard copies of original PoA Power of Attorney for signing the Bid, Power of Attorney for Lead Member (if applicable), Joint Bidding Agreement (if applicable) and original payment instruments towards cost of Tender Fee & Document and EMD shall automatically become ineligible and shall not be considered for opening of bids. (iii) In Bids. Further, in case of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of against the claim must be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data SheetVice Chairman, IWAI, on or before Bid Closing Due Date & Time. (iv) . The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bidders are further advised to number all the pages and prepare a checklist for each Enclosure, as described below in Clause 10.1, referring the page numbers of the indexed items. An indicative checklist for reference is placed in Annex-VII. Bids should be submitted in Two Covers: 10.1 Cover – Cover-I: Technical Bid 10.1.1 Part Enclosure – I (a) Proof a. Scanned/soft copy of the proof of cost of Tender Document/ Tender Fee as specified in Section – III: Bid Data sheet or letter of claim of exemption in the form of an undertaking with supporting documents. (b) Proof b. Scanned/soft copy of the proof of EMD as specified in Section – III: Bid Data Sheet or letter of claim of exemption in the form of an undertaking with supporting documents (c) c. Proof of Bank Solvency bank solvency for the minimum amount as specified in Section – III: Bid Data Sheet (d) d. Scanned/soft copy of Tender Acceptance Letter of Acceptance of tender document duly filled and signed by the authorized signatory of the Bidder as per Annex – VI in Section X.VI e. Scanned/soft copy of Form of Tender (e) Letter of Bid (Section IV: Form - 4A) (f) Signed ) f. Scanned/soft copy of a signed declaration by the Bidder Bidders (Section IV: Form – - 4G) g. Scanned/soft copy of Statement of Legal Capacity by the Bidders (Form – 4J) h. Scanned/soft copy of Power of Attorney for the authorized person of the bidder as per Form - 4D. This form shall be accompanied by copy of company identity card or general identity card (PAN card/ passport/ Driving license/ Voter’s ID etc.) of the authorized representative. For sole proprietorship firms, an undertaking shall be submitted stating that the person signing the bid is the sole proprietor/ constituted attorney of the sole proprietor i. Scanned/soft copy of Bidder information form (Form - 4H) j. Composition/ Ownership/ Shareholding pattern of the organization k. Board resolution, details of top management (Board members), key officials with documentary evidence, Articles of Association/ memorandum of association of the Bidder, Registration Certificate, Partnership Agreement, where applicable.

Submission of Bids. (i) i. The Hard Copy of original PoA and payment instruments in respect of Tender Fee & EMD, must be delivered to the office of Hydrographic Chief, A-13, Sector-1, Gautam Buddha Nagar, Noida, U.P- 201301 U.P-201301 as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (ii) . Online Bids submitted without hard copies of original PoA and payment instruments towards Tender Fee & EMD shall automatically become ineligible and shall not be considered for opening of bids. (iii) . In case of MSE registered firms, letter of claim of exemption for EMD & Tender Fee with documentary evidence in support of the claim must be delivered to the office of authorized representative of IWAI as mentioned in Section III: Bid Data Sheet, on or before Bid Closing Date & Time. (iv) The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. (v) . The scanned copy of the Technical (hard and soft copies both) and Financial Bids, complete in all respects, should be submitted as per sequence mentioned below. Bids should be submitted in Two Covers: 10.1 10.1. Cover – I: Technical BidBid Submit Technical Bid documents as per following check list. The Bidders are further advised to number all the pages and prepare a table of contents in the beginning of each Part referring the page numbers of the indexed items. Also submit the check list with page numbers. Technical Document Submission Check List Sl# Description Clause Ref. Insert Submission Page No. CLAUSE 10. 10.1.1 Part – I1.1 PART - I 1 a) PoA for the authorized person of the Bidder as per Section IV: Form - 4D. This PoA shall be accompanied by copy of company identity card or general identity card (Passport / Driving license / Voter’s ID etc.) of the authorized representative. 10.1.1 (a) Section IV: Form 4D, Pg. No. 35 2 b) Proof of Tender Fee as specified in Section – III: Bid Data sheet ITB 6.2 or claim of exemption with supporting documents. : INR 1,500/- + 18% GST i.e. INR 1,500/- + 270/- = INR 1,770/ (Rs. One Thousand Seven Hundred Seventy Only) Tender fee for MSME is not required. 10.1.1 (b) BDS ITB 6.2, Pg. No. 26 3 c) Proof of EMD as specified in Section – III: Bid Data Sheet ITB 6.1 or claim of exemption with supporting documents : INR 3,01,854/- EMD for MSME is not required. 10.1.1 (c) Proof of Bank Solvency for the minimum amount as specified in Section – III: Bid Data Sheet (d) Letter of Acceptance of tender document duly filled and signed by the authorized signatory of the Bidder as per Annex – VI in Section X. (e) Letter of Bid (Section IV: Form - 4A) (f) Signed declaration by the Bidder (Section IV: Form – 4G)BDS ITB 6.1, Pg. No. 26