Common use of Submission of Receipts Clause in Contracts

Submission of Receipts. To be reimbursed for approved expenditures as described in this procedure, you must submit receipts for airfare, hotels and meals (if/where applicable in lieu of per diems), as well as miles driven. These receipts must be submitted within 60 days of the end of the event. If no receipts are received, the Controller will remind the individual that receipts must be received before reimbursement will be made. The individual then has 30 days to submit receipts to the USCA office. If these receipts are not received in this time period, the individual assumes full financial responsibility for the expenses. a. The USCA requires a receipt for every expense that’s being charged to a team’s cash advance or being reimbursed. If a receipt isn’t available (perhaps for a bus ride, some tolls, and so on), the team must keep a record of these expenses (see item #2, above). We encourage everyone, whenever possible, to provide receipts for all of their expenses, large and small. This includes (but is not limited to) airline baggage fees, local transportation, rental car fuel, tolls. Please note that USCA policy provides for the possibility of limited reimbursement without receipts for expenses under $25.00. b. The USCA requires original receipts. This is a USOC Audit Department requirement. c. Receipts should show date and amount of payment, what the payment was for, and the name of the payee. If the name of the payer is also included, so much the better. d. Not all documents qualify as receipts. i. A photocopy of a check the team or individual has written to cover an expense does not qualify as a receipt. ii. In most cases, credit card statements do not qualify as receipts (evidence of credit card foreign transaction fees is an exception). e. Credit card statements can be used to document some specific expenses. This includes the U.S. cost to the team for foreign transactions (and foreign transaction credit card fees that were assessed), but credit card statements alone are not sufficient for everything – we will still need an original receipt for the foreign transaction (entry fee, hotel, car rental, trains, etc.).

Submission of Receipts. To be reimbursed for approved expenditures as described in this procedure, you must submit receipts for airfare, hotels and meals (if/where applicable in lieu of per diems)meals, as well as miles driven. These receipts must be submitted within 60 days of the end of the event. If no receipts are received, the Controller will remind the individual that receipts must be received before reimbursement will be made. The individual then has 30 days to submit receipts to the USCA office. If these receipts are not received in this time period, the individual assumes full financial responsibility for the expenses. a. The USCA requires a receipt for every expense that’s being charged to a team’s cash advance or being reimbursed. If a receipt isn’t available (perhaps for a bus ride, some tolls, and so on), the team must keep a record of these expenses (see item #2, above). We encourage everyone, whenever possible, to provide receipts for all of their expenses, large and small. This includes (but is not limited to) airline baggage fees, local transportation, rental car fuel, tolls. Please note that USCA policy provides for the possibility of limited reimbursement without receipts for expenses under $25.00. b. The USCA requires original receipts. This is a USOC Audit Department requirement. c. Receipts should show date and amount of payment, what the payment was for, and the name of the payee. If the name of the payer is also included, so much the better. d. Not all documents qualify as receipts. i. A photocopy of a check the team or individual has written to cover an expense does not qualify as a receipt. ii. In most cases, credit card statements do not qualify as receipts (evidence of credit card foreign transaction fees is an exception). e. Credit card statements can be used to document some specific expenses. This includes the U.S. cost to the team for foreign transactions (and foreign transaction credit card fees that were assessed), but credit card statements alone are not sufficient for everything – we will still need an original receipt for the foreign transaction (entry fee, hotel, car rental, trains, etc.).

Submission of Receipts. To be reimbursed for approved expenditures as described in this procedure, you must submit receipts for airfare, hotels and meals (if/where applicable in lieu of per diems), as well as miles driven. These receipts must be submitted within 60 30 days of the end of the event. If no receipts are received, the Controller will remind the individual that receipts must be received before reimbursement will be made. The individual then has 30 days to submit receipts to the USCA USA Curling office. If these receipts are not received in this time period, the individual assumes full financial responsibility for the expenses. a. The USCA USA Curling requires a receipt for every expense that’s being charged to a team’s cash advance or being reimbursed. If a receipt isn’t available (perhaps for a bus ride, some tolls, and so on), the team must keep a record of these expenses (see item #2, above). We encourage everyone, whenever possible, to provide receipts for all of their expenses, large and small. This includes (but is not limited to) airline baggage fees, local transportation, rental car fuel, tolls. Please note that USCA USA Curling policy provides for the possibility of limited reimbursement without receipts for expenses under $25.00. b. The USCA USA Curling requires original receiptsreceipts or scanned copies of the originals. Original copies should be held for a period of 4 years. This is a USOC USOPC Audit Department requirement. c. Receipts should show date and amount of payment, what the payment was for, and the name of the payee. If the name of the payer is also included, so much the better. d. Receipts should be legible and clearly state which event they were for. e. Not all documents qualify as receipts. i. A photocopy of a check the team or individual has written to cover an expense does not qualify as a receipt. ii. In most cases, credit card statements do not qualify as receipts (evidence of credit card foreign transaction fees is an exception). e. Credit card statements can be used to document some specific expenses. This includes the U.S. cost to the team for foreign transactions (and foreign transaction credit card fees that were assessed), but credit card statements alone are not sufficient for everything – we will still need an original receipt for the foreign transaction (entry fee, hotel, car rental, trains, etc.).

Submission of Receipts. To be reimbursed for approved expenditures as described in this procedure, you must submit receipts for airfare, hotels and meals (if/where applicable in lieu of per diems)meals, as well as miles driven. These receipts must be submitted within 60 sixty days of the end of the event. If no receipts are received, the Controller will remind the individual that receipts must be received before reimbursement will be made. The individual then has 30 thirty days to submit receipts to the USCA office. If these receipts are not received in this time period, the individual assumes full financial responsibility for the expenses. a. The USCA requires a receipt for every expense that’s being charged to a team’s cash advance or being reimbursed. If a receipt isn’t available (perhaps for a bus ride, some tolls, and so on), the team must keep a record of these expenses (see item #2, above). We encourage everyone, whenever possible, to provide receipts for all of their expenses, large and small. This includes (but is not limited to) airline baggage fees, local transportation, rental car fuel, tolls. Please note that USCA policy provides for the possibility of limited reimbursement without receipts for expenses under $25.00. b. The USCA requires original receipts. This is a USOC Audit Department requirement. c. Receipts should show date and amount of payment, what the payment was for, and the name of the payee. If the name of the payer is also included, so much the better. d. Not all documents qualify as receipts. i. A photocopy of a check the team or individual has written to cover an expense does not qualify as a receipt. ii. In most cases, credit card statements do not qualify as receipts (evidence of credit card foreign transaction fees is an exception). e. Credit card statements can be used to document some specific expenses. This includes the U.S. cost to the team for foreign transactions (and foreign transaction credit card fees that were assessed), but credit card statements alone are not sufficient for everything – we will still need an original receipt for the foreign transaction (entry fee, hotel, car rental, trains, etc.).

Submission of Receipts. To be reimbursed for approved expenditures as described in this procedure, you must submit receipts for airfare, hotels and meals (if/where applicable in lieu of per diems), as well as miles driven. These receipts must be submitted within 60 30 days of the end of the event. If no receipts are received, the Controller will remind the individual that receipts must be received before reimbursement will be made. The individual then has 30 days to submit receipts to the USCA office. If these receipts are not received in this time period, the individual assumes full financial responsibility for the expenses. a. The USCA requires a receipt for every expense that’s being charged to a team’s cash advance or being reimbursed. If a receipt isn’t available (perhaps for a bus ride, some tolls, and so on), the team must keep a record of these expenses (see item #2, above). We encourage everyone, whenever possible, to provide receipts for all of their expenses, large and small. This includes (but is not limited to) airline baggage fees, local transportation, rental car fuel, tolls. Please note that USCA policy provides for the possibility of limited reimbursement without receipts for expenses under $25.00. b. The USCA requires original receiptsreceipts or scanned copies of the originals. Original copies should be held for a period of 4 years. This is a USOC Audit Department requirement. c. Receipts should show date and amount of payment, what the payment was for, and the name of the payee. If the name of the payer is also included, so much the better. d. Receipts should be legible and clearly state which event they were for. e. Not all documents qualify as receipts. i. A photocopy of a check the team or individual has written to cover an expense does not qualify as a receipt. ii. In most cases, credit card statements do not qualify as receipts (evidence of credit card foreign transaction fees is an exception). e. Credit card statements can be used to document some specific expenses. This includes the U.S. cost to the team for foreign transactions (and foreign transaction credit card fees that were assessed), but credit card statements alone are not sufficient for everything – we will still need an original receipt for the foreign transaction (entry fee, hotel, car rental, trains, etc.).