Supervisor File Clause Samples
Supervisor File. 1. An employee’s principal or program supervisor may maintain a supervisory file at their work site for the purpose of containing material pertinent to the employee’s performance and for completion of an employee’s evaluation(s).
2. Counseling/expectation memos and verbal warnings shall also be placed in this file. Information about removing these documents from employee files is listed below.
3. The supervisory file will be open for review by the employee upon request of the employee to set a mutually agreeable time, within twenty-four (24) hours if possible, for such review.
a. The employee may choose to have a representative present.
b. The employee may copy materials from the file at their own expense.
4. The supervisor file may be maintained as long as the principal or program supervisor has the responsibility for evaluating the employee’s performance at the work site or program.
a. When those responsibilities end, the contents of the file will be destroyed except for written documentation of counseling sessions and verbal warnings which will be forwarded to Human Resources. Documentation forwarded to Human Resources will be filed in the personnel director’s office.
Supervisor File. 7.5.1.4.1 Each first line supervisor may keep a Supervisor File on each employee they supervise. The supervisor may use the Supervisor File to store information on the employee to help create a performance evaluation, or if warranted, a Performance Improvement Plan (PIP) or a Last Chance Agreement (LCA). Employees may request to review the Supervisor File and make copies of any documentation contained therein.
7.5.1.4.2 The confidentiality and security of Supervisor Files will be maintained in a secure location and to the extent allowed or required by law.
Supervisor File. Containing documents deemed by a supervisor to be pertinent to the preparation of the employee’s periodic evaluations and work performance.
Supervisor File. Each first line supervisor may keep a Supervisor File on each employee they supervise. The supervisor may use the Supervisor File to store information on the employee to help create a performance evaluation, or if warranted, a Performance Improvement Plan (PIP) or a Last Chance Agreement (LCA). Employees may request to review the Supervisor File and make copies of any documentation contained therein. The confidentiality and security of Supervisor Files will be maintained in a secure location and to the extent allowed or required by law. Training File The Employer may maintain a record of all training the employee has taken while in active service. Employees may request a copy of their training record. The Employer will provide either a hard copy or electronic access to the employee’s training record. If an employee provides documentation to the Employer of completed work-related training, it will be recorded in the training record maintained in the employee’s Training File.
Supervisor File. 6.6.1.4.1 Each first line supervisor may keep a Supervisor File on each employee they supervise. The supervisor may use the Supervisor File to store information on the employee to help create a performance evaluation, or if warranted, any other performance documentation that is appropriate [such as] a Performance Improvement Plan (PIP) or Last Chance Agreement (LCA).
6.6.1.4.2 The confidentiality and security of Supervisor Files will be maintained to the extent allowed or required by law.
6.6.1.4.3 The Supervisor File may be made available to the employee upon request.
6.6.1.4.4 No unfavorable comments or documents will be placed in a Supervisor File unless: 6.
6.1.4.4.1 The employee has read and initialed the comment or document; or,
Supervisor File. 8 Each first line supervisor will keep a Supervisor File on each employee they supervise. The 10 a performance evaluation, or if warranted, a Performance Improvement Plan (PIP) or Last 11 Chance Agreement (LCA). 12 The confidentiality and security of Supervisor Files will be maintained to the extent 13 allowed or required by law.
Supervisor File. Each first line supervisor may keep a Supervisor File on each employee they supervise. The supervisor may use the Supervisor File to store information on the employee to help create a performance evaluation, or if warranted, any other performance documentation that is appropriate [such as] a Performance Improvement Plan (PIP) or Last Chance Agreement (LCA). The confidentiality and security of Supervisor Files will be maintained to the extentallowed or required by law. The Supervisor File may be made available to the employee upon request. No unfavorable comments or documents will be placed in a Supervisor File unless: The employee has read and initialed the comment or document; or, If the employee refuses to initial the comment or document, a notation must be made indicating that the employee has refused; and The employee is allowed to produce a written response that shall be placed in the employee file. Supervisory notes in a file shall be removed after an annual evaluation. The supervisor may notify the employee of documentation being maintained in the Supervisor File via email and the employee may respond via email with their written response to be attached to the documentation.