Common use of Task Orders Clause in Contracts

Task Orders. Task Orders shall be in a format acceptable to County and approved in writing by the PM prior to the A-E proceeding with the Services. Task Orders shall only be issued for specific deliverables, and not for general or administrative work such as preparation/negotiation of task order proposals, amendments, invoices, accounting reports, progress reports, or other invoice backup; internal project management activities (i.e. earned value analysis); processing subcontractor invoices; discussions internally or with County regarding said items, contract terms, or billing practices; or internal budget/expenditure review. A- E shall provide the PM with a written proposal for each proposed Task Order. County and A-E will initially negotiate Task Order proposals on a lump sum basis. Prior to approval of the Task Order, A-E shall provide a detailed breakdown of the labor and materials costs that are the basis of the A-E’s proposal. The breakdown shall be in accordance with the fee schedules listed in Exhibit C. Payments shall be made for each deliverable milestone reached and progress payments made on a percent-completion basis not to exceed that amount agreed to for each deliverable milestone. As an aggregate Agreement awarded to more than one A-E firm, County may consider the lump sum proposal of each A-E prior to assigning a Task to a particular firm. If no agreement can be reached between County and any A-E on a lump sum basis, then A-E’s compensation may be determined on a time-and-materials basis according to the rates set forth in Exhibit C. In the event that A-E believes that unforeseen circumstances or a request or decision by the County might change the scope of a Task Order, or increase the cost of or extend the delivery date of that Task Order, A-E shall immediately notify the County of such change. If A-E does not notify the County within seven (7) calendar days of discovery of such a circumstance, request, or decision, A-E shall be liable for any resulting additional cost or extension of delivery date. Amendments to Task Orders may be considered when changes exceed the Task Order amount and: (i) there is a major change in the Scope of Services; (ii) the change causes a major delay; and/or (iii) the change renders the Contract fee structure inappropriate.

Task Orders. Task Orders shall be in a format acceptable to County and approved in writing by the PM prior to the A-E proceeding with the Services. Task Orders shall only be issued for specific deliverables, and not for general or administrative work such as preparation/negotiation of task order proposals, amendments, invoices, accounting reports, progress reports, or other invoice backup; internal project management activities (i.e. earned value analysis); processing subcontractor invoices; discussions internally or with County regarding said items, contract terms, or billing practices; or internal budget/expenditure review. A- E shall provide the PM with a written proposal for each proposed Task Order. County and A-A- E will initially negotiate Task Order proposals on a lump sum basis. Prior to approval of the Task Order, A-E shall provide a detailed breakdown of the labor and materials costs that are the basis of the A-E’s proposal. The breakdown shall be in accordance with the fee rate schedules listed in Exhibit C. Payments shall be made for each deliverable milestone reached and progress payments made on a percent-completion basis not to exceed that amount agreed to for each deliverable milestone. As an aggregate Agreement awarded to more than one A-E firm, County may consider the lump sum proposal of each A-E prior to assigning a Task to a particular firm. If no agreement can be reached between County and any A-E on a lump sum basis, then A-E’s compensation may be determined on a time-and-materials basis according to the rates set forth in Exhibit C. In the event that A-E believes that unforeseen circumstances or a request or decision by the County might change the scope of a Task Order, or increase the cost of or extend the delivery date of that Task Order, A-E shall immediately notify the County of such change. If A-E does not notify the County within seven (7) calendar days of discovery of such a circumstance, request, or decision, A-E shall be liable for any resulting additional cost or extension of delivery date. Amendments to Task Orders may be considered when changes exceed the Task Order amount and: (i) there is a major change in the Scope of Services; (ii) the change causes a major delay; and/or (iii) the change renders the Contract fee structure inappropriate.

Task Orders. Task Orders shall be in a format acceptable to County and approved in writing by the PM prior to the A-E proceeding with the Services. Task Orders shall only be issued for specific deliverables, and not for general or administrative work such as preparation/negotiation of task order proposals, amendments, invoices, accounting reports, progress reports, or other invoice backup; internal project management activities (i.e. earned value analysis); processing subcontractor invoices; discussions internally or with County regarding said items, contract terms, or billing practices; or internal budget/expenditure review. A- E shall provide the PM with a written proposal for each proposed Task Order. County and A-E will initially negotiate Task Order proposals on a lump sum basis. Prior to approval of the Task Order, A-E shall provide a detailed breakdown of the labor and materials costs that are the basis of the A-E’s proposal. The breakdown shall be in accordance with the fee rate schedules listed in Exhibit C. Payments shall be made for each deliverable milestone reached and progress payments made on a percent-completion basis not to exceed that amount agreed to for each deliverable milestone. As an aggregate Agreement awarded to more than one A-E firm, County may consider the lump sum proposal of each A-E prior to assigning a Task to a particular firm. If no agreement can be reached between County and any A-E on a lump sum basis, then A-E’s compensation may be determined on a time-and-materials basis according to the rates set forth in Exhibit C. In the event that A-E believes that unforeseen circumstances or a request or decision by the County might change the scope of a Task Order, or increase the cost of or extend the delivery date of that Task Order, A-E shall immediately notify the County of such change. If A-E does not notify the County within seven (7) calendar days of discovery of such a circumstance, request, or decision, A-E shall be liable for any resulting additional cost or extension of delivery date. Amendments to Task Orders may be considered when changes exceed the Task Order amount and: (i) there is a major change in the Scope of Services; (ii) the change causes a major delay; and/or (iii) the change renders the Contract fee structure inappropriate.