Common use of Task Orders Clause in Contracts

Task Orders. At the request of the State, Contractor shall provide ad-hoc tasks related to tasks already defined in this Attachment A. The State may initiate Task Orders by requesting Task Order proposals from the Contractor. Each Task Order proposal shall be set forth in the form Attached as Appendix 1 to this Contract. No Task Order entered into hereunder shall in any way amend, conflict with or supersede this Contract and any such provisions of a Task Order which purport to amend, conflict or supersede this Contract shall be void and have no effect. 1. Task Orders shall not be used to modify the scope of services, change the Maximum Term or other terms under this Contract. The total amount of all Task Orders which may be approved in accordance with the Task Order process is $15,000.00, as further described in Attachment B. 2. Task Orders shall be initiated only with the approval of the State Authorized Representative. 3. The Contractor may submit proposed modifications or refuse any Task Order submitted by the State. 4. The State will respond to Contractor’s proposed modifications or refuse the proposed modifications. 5. A Task Order which is agreed to by the Contractor and the State shall be deemed fully approved when the Task Order Form is signed by all parties indicated in the approval signatures section of the form, before any work specified in the Task Order Form may commence. 6. The Task Order specification of work (“SOW”) must be included with or affixed to the Task Order Form and this specification must indicate the schedule, scope, source of funds, payment provisions, points of contact, ownership of data, any applicable data use agreement, and a description of the specific work to be performed. 7. A Task Order may not substantially deviate from the scope of this contract or deviate from any term in any part or attachment to or of this contract. 8. The task order process shall not be used in lieu of the amendment process where an amendment is appropriate. 9. Task Orders may be initiated at the discretion of State. 10. Changes to a Task Order shall be accomplished by written modification as agreed to by both the State and Contractor and will be reflected in a new Task Order. The State shall use the Task Order Form attached to this contract, as Exhibit 2, to initiate a Task Order.

Task Orders. At the request of the State, Contractor shall provide ad-hoc tasks related to tasks already defined in this Attachment A. 5.1 The State may initiate Project will be divided into “Tasks.” 5.2 Task Orders shall be jointly prepared by requesting Task Order proposals from the ContractorCITY and CONSULTANT defining the detailed scope of services to be provided for the particular Project. Each Task Order proposal shall be set forth in the form Attached as Appendix 1 to this Contract. No Task Order entered into hereunder shall in any way amend, conflict with or supersede this Contract separately numbered and any such provisions of a Task Order which purport to amend, conflict or supersede this Contract shall be void and have no effect. 1. Task Orders shall not be used to modify the scope of services, change the Maximum Term or other terms under this Contract. The total amount of all Task Orders which may be approved in accordance with the Task Order process is $15,000.00, as further described in Attachment B.this Agreement and all applicable CITY code requirements. 2. 5.3 Under all Task Orders shall be initiated only and Projects, CITY may require the CONSULTANT, by specific written authorization, and for mutually agreed upon additional compensation, to provide or assist in obtaining one or more of the following special services. These services may include, at the discretion of the CITY, the following items: 5.3.1 Providing additional copies of reports, contract drawings and documents; and 5.3.2 Assisting CITY with litigation support services arising from the planning, development, or construction. 5.4 Prior to initiating the performance of any services under this Agreement, CONSULTANT must receive a written Notice to Proceed / Purchase Order from the CITY. The CONSULTANT must receive the approval of the State Authorized RepresentativeContract Administrator or his designee in writing prior to beginning the performance of services in any subsequent Task Order under this Agreement. 35.5 If, in the opinion of the CITY, the CONSULTANT is improperly performing the services under a specific Task Order, or if at any time the CITY shall be of the opinion that said Task Order is being unnecessarily delayed and will not be completed within the agreed upon time, the CITY shall notify the CONSULTANT in writing. The Contractor may submit proposed modifications or refuse any Task Order submitted by the State. 4. The State will respond CONSULTANT has within ten (10) working days thereafter to Contractor’s proposed modifications or refuse the proposed modifications. 5. A Task Order which is agreed to by the Contractor and the State shall be deemed fully approved when the Task Order Form is signed by all parties indicated take such measures as will, in the approval signatures section judgment of the formCITY, before any work specified in the Task Order Form may commence. 6. The Task Order specification of work (“SOW”) must be included with or affixed to the Task Order Form ensure satisfactory performance and this specification must indicate the schedule, scope, source of funds, payment provisions, points of contact, ownership of data, any applicable data use agreement, and a description completion of the specific work. If the CONSULTANT fails to cure within the ten (10) working days, the CITY may notify the CONSULTANT to discontinue all work to be performed. 7. A Task Order may not substantially deviate from under the scope of this contract or deviate from any term in any part or attachment to or of this contract. 8. The task order process shall not be used in lieu of the amendment process where an amendment is appropriate. 9. Task Orders may be initiated at the discretion of State. 10. Changes to a Task Order shall be accomplished by written modification as agreed to by both the State and Contractor and will be reflected in a new specified Task Order. The State CONSULTANT shall use immediately respect said notice and stop said work and cease to have any rights in the possession of the work and shall forfeit the Task Order Form attached and any remaining monies. The CITY may then decide, after City Commission approval, to this contractissue a new Task Order for the uncompleted work to another consultant using the remaining funds. Any excess costs arising therefrom over and above the original Task Order price shall be charged against CONSULTANT, as Exhibit 2, to initiate a Task Orderthe original CONSULTANT.

Task Orders. A. At the request of the State’s Authorized Representative, the Contractor shall will provide adadditional services to State staff that augment and clarify the scope of work described in Tasks 1-hoc tasks related to tasks already defined in 8 of this Attachment A. Contract, based on the following Task Order process: The State may initiate Task Orders orders by requesting Task Order proposals from the Contractor. Each Task Order proposal shall be set forth in the form Attached as Appendix 1 Exhibit 2 to this ContractAttachment A and shall include the following: 1. Project Contact 2. Type of Activity 3. Brief Description of Project, Purpose and Goals 4. Project Deliverable(s) 5. Estimated Project Duration/Phasing 6. Description of Expected Timeline of Project 7. “Not to Exceed” Budget No Task Order entered into hereunder shall in any way amend, conflict with or supersede this Contract and any such provisions of a Task Order which purport to amend, conflict or supersede this Contract shall be void and have no effect. 1. B. Task Orders shall not be used to modify the scope of services, change the Maximum maximum, Term or other terms under this Contract. The total amount of all Task Orders which may be approved in accordance with the Task Order order process is $15,000.00150,000 for up to 890 billable hours of work, as further described in Attachment B. 2. C. Task Orders shall will be initiated only with the approval of the State State’s Authorized Representative. 3. D. The Contractor may submit proposed modifications or refuse any Task Order submitted by the State. 4. E. The State will respond to Contractor’s proposed modifications or refuse the proposed modifications. 5. F. A Task Order which is agreed to by the Contractor and the by State shall be deemed fully approved when the Task Order Form is signed by all parties indicated in the approval signatures section of the that form, before any work specified in the Task Order Form may commence. 6. G. The Task Order specification of work (“SOW”) must be included with or affixed to the Task Order Form and this specification must indicate the indicate: schedule, scope, source of funds, payment provisions, points of contact, ownership of data, any applicable data use agreement, and a description of the specific work to be performed. 7. A Task Order H. No task order may not substantially deviate from the scope of this contract contract, or deviate from any term in any part or attachment to or of this contract. 8. I. The task order process shall not be used in lieu of the amendment process where an amendment is appropriate. 9. J. Task Orders may be initiated at the discretion of State’s Authorized Representative. 10. K. Changes to a Task Order shall be accomplished by written modification as agreed to by both the State and Contractor parties listed below and will be reflected in a new Task Order. The State shall use the Task Order Form attached to this contract, as Exhibit 2, to initiate a Task Order. L. Task Orders must be approved in writing by the Authorized Representatives named in paragraph 2 and 3 within this Attachment A and signed by ▇▇▇▇ ▇▇▇▇▇▇ and ▇▇▇▇▇▇▇▇▇ ▇▇▇▇. M. Written Acceptance of the deliverables/products by the State shall represent the Contractor’s fulfillment of the Task Order. The State will accept or reject deliverables according to the deliverable acceptance process described in paragraph 16 of this Attachment A. N. Contractor shall not be paid for Services performed in response to ad-hoc phone calls and e-mail communications from State staff.

Task Orders. At Services performed pursuant to a task order clarify and expand upon the request Scope of the State, Contractor shall provide ad-hoc tasks related to tasks Work otherwise already defined described in this Attachment A. The State may initiate Task Orders by requesting Task Order proposals from the Contractor. Each Task Order proposal shall be set forth in the form Attached as Appendix 1 to this Contract. No Task Order entered into hereunder shall in any way amend, conflict with or supersede this Contract and any such provisions of a Task Order which purport to amend, conflict or supersede this Contract shall be void and have no effect. 1Agreement. Task Orders orders shall not be used to modify the scope of services, change the Maximum Term or other terms maximum amount under this Contractagreement, nor to add to the Scope of Work. The total Both parties recognize that the task order process does not obviate the need for State of federal regulatory review of amendments to the scope, budget, or maximum amount of all Task Orders which may this agreement. A request for a task order proposal shall be approved in accordance with submitted to the Contractor by the State or to the State from the Contractor. Upon review of the proposal, the State and Contractor must complete the Task Order process is $15,000.00, as further described in Attachment B. 2. Task Orders shall be initiated only with the approval of the State Authorized Representative. 3Form (Appendix I – Required Forms). The Contractor may has the right to submit proposed modifications or refuse deny any Task Order submitted by the State. 4. The State will respond to Contractor’s proposed can submit modifications or refuse the deny proposed modifications. 5. A Task Order which is agreed to submitted by the Contractor and the State shall be deemed fully approved when the Contractor. The final Task Order Form document shall not be effective until it is signed by all parties indicated in the approval signatures section Contractor, the State Authorized Representative, the Office of the formAttorney General, before any work specified in and the Task Order Form may commence. 6DVHA Business Office. The Task Order specification of work (“SOW”) must be included with or affixed to the Task Order Form and this specification must indicate the schedule, indicate: scope, source of funds, payment provisions, points of contact, ownership of data, data and any applicable data use agreement, and a description of project specifics. No task order may increase the specific work to be performed. 7. A Task Order may not substantially maximum amount payable under this contract, deviate from or add to the scope of this contract contract, or deviate from any term in any part or attachment to or of this contract. 8. The task order process shall not be used in lieu of the amendment process where in the sole discretion and judgment of the State an amendment is appropriate. 9. Each Task Orders Order must clearly define payment either by rate per hour or deliverable received and approved. Each Task Order must be pre-approved before any work shall begin. Services performed pursuant to a Task Order shall not be eligible for reimbursement unless the Task Order is signed by all representatives listed within this section. A Task Order may be initiated at assign a Project Manager, who will act as the discretion of State. 10Authorized State Representative, solely per that task and up to the maximum amount per that task. The Project Manager assigned to a specific Task Order is the sole person authorized to assign work to the Contractor under that particular Task Order. Changes to a Task Order shall be accomplished by written modification as agreed to by both the State and Contractor parties and will be reflected in a new Task Order. The State shall use the Task Order Form attached to this contractAuthorized Representative is: ▇▇▇▇▇▇▇ ▇. ▇▇▇▇▇▇▇ Project Director, as Exhibit 2, to initiate a Task OrderVHCIP ▇▇▇▇▇▇▇.▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇ ▇▇▇-▇▇▇-▇▇▇▇

Task Orders. Defect Prevention, Detection, and Fixes (Ad Hoc Section) 1. At the request of the StateState Authorized Representative, the Contractor shall will provide adadditional services to State staff that augment and clarify the scope of work described in Tasks 1-hoc 4 of this Contract by monitoring DDI Vendors’ activities for timely defect resolution with consideration for the DVHA’s thresholds. This includes, but is not limited to, monitoring the documented testing of SLRs through various phases of the testing life cycle. 2. Task orders are intended to clarify and augment Tasks 1 through 4. Clarified and/or additional tasks related to tasks already defined in this Attachment A. The State may initiate Task Orders by requesting under the Task Order proposals section of this agreement shall be submitted, in the form of a request for a task order proposal to the Contractor by the State or to the State from the Contractor. Each Task Order proposal shall be set forth in Upon review of the form Attached as Appendix 1 to this Contract. No Task Order entered into hereunder shall in any way amendproposal, conflict with or supersede this Contract the State and any such provisions of a Task Order which purport to amend, conflict or supersede this Contract shall be void and have no effect. 1. Task Orders shall not be used to modify the scope of services, change the Maximum Term or other terms under this Contract. The total amount of all Task Orders which may be approved in accordance with Contractor must complete the Task Order process is $15,000.00, as further described in Attachment B. 2. Task Orders shall be initiated only with the approval of the State Authorized Representative. 3Form (Appendix I). The Contractor may has the right to submit proposed modifications or refuse deny any Task Order submitted by the State. 4. The State will respond to Contractor’s proposed can submit modifications or refuse the deny proposed modifications. 5. A Task Order which is agreed to submitted by the Contractor Contractor. The final Task Order document shall receive approval by the State, and be signed by the Contractor, the State Authorized Representative, the Office of the Attorney General, and the State shall be deemed fully approved when the Task Order Form is signed by all parties indicated in the approval signatures section of the form, before any work specified in the Task Order Form may commence. 6DVHA Business Office. The Task Order specification of work (“SOW”) must be included with or affixed to the Task Order Form and this specification must indicate the schedule, indicate: scope, source of funds, payment provisions, points of contact, ownership of data, data and any applicable data use agreement, and a description of project specifics. No task order may increase the specific work to be performed. 7. A Task Order may not maximum amount payable under this contract, substantially deviate from the scope of this contract contract, or deviate from any term in any part or attachment to or of this contract. 8. The task order process shall not be used in lieu of the amendment process where an amendment is appropriate. Each Task Order must clearly define payment either by rate per hour or deliverable received and approved. Each Task Order must be pre- approved before any work shall begin. The State will not pay for services that are not previously approved in a Task Order by both authorized representatives listed within this section. The State Authorized Representative and the DVHA Business Office have final authority over whether or not a Task Order is initiated under this agreement. 93. Total payments to Contractor for work requested by one or more Task Orders shall not exceed $175,000 for the term of this Agreement. Task Orders may be initiated exercised at the discretion of StateDVHA, across any or all MMIS DDI Projects. 104. A Task Order may assign a Project Manager, who will act as the Authorized State Representative, solely per that task and up to the maximum amount per that task. The Project Manager assigned to a specific Task Order is to sole person to assign work under to the Contractor under that particular Task Order. 5. Changes to a Task Order shall be accomplished by written modification as agreed to by both the State and Contractor parties listed below and will be reflected in a new Task Order. The State Contractor shall use the Task Order Form attached form in Appendix II in order to this contractrequest a task order. 6. Task Orders must be approved by the parties listed below: MMIS Program Deputy Lead Department of Vermont Health Access NOB 1 South, as Exhibit 2▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇, to initiate ▇▇ ▇▇▇▇▇ Contracts & Grants Administrator Department of Vermont Health Access NOB 1 South, ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Office of the Vermont Attorney General ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ 7. At the conclusion of a Task Order, the final deliverables/products prepared in accordance with what was agreed upon in the executed Task Order document will be submitted to the State. Acceptance of the deliverables/products by the State shall represent the Contractor’s fulfillment of the project assignment. The State will have sixty days to acknowledge the final deliverables/products or to reject them. Rejection of the final deliverable regarding research projects will not be based on the failure to achieve particular results. 8. Ad-Hoc phone calls and e-mail communications from various State staff will not be paid for under this Contract unless previously approved with a Task Order by the Authorized Representatives of the State. For the period of October 19, 2015 through January 15, 2016, the Contractor will complete a technical assessment of the Agency of Human Services (AHS) Health and Human Services Enterprise (HSE) Platform. This assessment will verify for AHS that the infrastructure and capabilities envisioned are available and consumable for the Integrated Eligibility (IE) system and Medicaid Management Information Systems (MMIS) vendors. Contractor shall complete the following activities by December 18, 2015: 1. Review the current status and plans. Contractor shall conduct a comprehensive initial review of the HSE Platform including HSE environments, services, and systems. The review examines current roadmap documents as well as other relevant background documentation such as program strategic and tactical plans. The Contractor shall also conduct interviews of key stakeholders, as needed, to gain an understanding of the State’s environments, challenges, opportunities, and strategies.