Common use of Union Rights and Representation Clause in Contracts

Union Rights and Representation. Section 4.1 Non-employee representatives of the Union shall have the right to enter the facilities of the Employer and visit with the employees covered by this Agreement for the purpose of attending labor-management meetings, investigating and processing grievances in accordance with the Grievance Procedure contained in this Agreement and any other official business. Union representatives shall notify the Director of the Agency or her designee upon entering the premises. These visitations shall not interfere with the operations of the Department. Section 4.2 The Employer recognizes the right of the Union to select local union officers, stewards or alternate stewards to represent the employees in grievances arising under the Agreement. The Union shall notify the Employer of the names of the individuals holding these positions and indicate their respective duties. A Union representative shall be assigned to each division. These Union officers, stewards and alternate stewards shall be allowed reasonable time for the purpose of investigating grievances in accordance with the grievance procedure. Section 4.3 Necessary employees, stewards and other appropriate officers of the Union may attend all grievance meetings as contained in the grievance procedure without loss of pay or benefit. Section 4.4 In the event a grievance is processed to arbitration, necessary employees, stewards, the Union president and all employee witnesses will be permitted to attend the hearing in accordance with the grievance/arbitration procedure. Section 4.5 Within time limits set forth in the grievance procedure, meetings shall be held at: times mutually convenient and acceptable to the Employer and the Union. Section 4.6 The Employer agrees to provide a bulletin board and space for placing the bulletin board, for use by the Union only, at a designated location in the Agency mutually agreed to by the parties. It is understood that no material may be posted on this bulletin board that contains derogatory attacks on the administration, personal attacks on any employee, attacks on any employee organization or any comments concerning a candidate for public office. Upon request, inappropriate materials shall be removed by the Union within twenty-four (24) hours. Section 4.7 A Union ▇▇▇▇▇▇▇ or officer will be permitted to meet with new employees for thirty minutes during the orientation process or sometime during their first week of employment. A Union ▇▇▇▇▇▇▇ or officer may meet with an employee for thirty minutes before and ten (10) minutes after the employee’s disciplinary meeting.

Union Rights and Representation. Section 4.1 Non3.1. The employer shall grant reasonable access to non-employee representatives of the Union shall have to attend meetings or perform duties, to the right to enter extent the facilities of the Employer and visit with the employees covered meetings or duties are specifically allowed by this Agreement for the purpose of attending labor-management meetings, investigating and processing grievances in accordance with the Grievance Procedure contained in this Agreement and any other official businessAgreement. Union representatives shall notify the Director of the Agency or her designee upon entering the premises. These visitations Such permission shall not interfere with the operations of the Departmentbe withheld unreasonably. Section 4.2 The Employer recognizes the right of the Union to select local union officers, stewards or alternate stewards to represent the employees in grievances arising under the Agreement3.2. The Union shall notify designate no more than one (1) member to serve as ▇▇▇▇▇▇▇ for its bargaining unit members. The ▇▇▇▇▇▇▇ shall be recognized by the Employer Employer. An alternate ▇▇▇▇▇▇▇ shall be named to serve when the ▇▇▇▇▇▇▇ is not available. The Local President or designee may serve as the employee’s representative in the absence of the names of the individuals holding these positions and indicate their respective duties. A Union representative shall be assigned to each division. These Union officers, stewards and alternate stewards shall be allowed reasonable time for the purpose of investigating grievances in accordance with the grievance procedure. Section 4.3 Necessary employees, stewards and other appropriate officers of the Union may attend all grievance meetings as contained in the grievance procedure without loss of pay or benefit. Section 4.4 In the event a grievance is processed to arbitration, necessary employees, stewards, the Union president and all employee witnesses will be permitted to attend the hearing in accordance with the grievance/arbitration procedure. Section 4.5 Within time limits set forth in the grievance procedure, meetings shall be held at: times mutually convenient and acceptable to the Employer and the Union. Section 4.6 The Employer agrees to provide a bulletin board and space for placing the bulletin board, for use by the Union only, at a designated location in the Agency mutually agreed to by the parties. It is understood that no material may be posted on this bulletin board that contains derogatory attacks on the administration, personal attacks on any employee, attacks on any employee organization or any comments concerning a candidate for public office. Upon request, inappropriate materials shall be removed by the Union within twenty-four (24) hours. Section 4.7 A Union ▇▇▇▇▇▇▇ or officer will be permitted to meet with new employees for thirty minutes during the orientation process or sometime during their first week of employment. A Union ▇▇▇▇▇▇▇ designee. Section 3.3. The Union shall provide the Employer an official roster of its local officers, assigned Union Representatives, and ▇▇▇▇▇▇▇, which is to be kept current at all times by the Union and shall include the following: 1. Name 2. Jurisdictional area 3. Union position held 4. Work address and phone number of non-employee representatives No employee shall be recognized as a Union representative until the Union has presented the Employer with written notice of that person’s selection. Section 3.4. Stewards or officer may meet with an their designees, shall be granted a reasonable amount of paid time to investigate or process grievances. Stewards, or their designees, must first obtain permission from Management to investigate or process grievances on paid time. Such permission shall not be unreasonably denied. The writing and investigating of grievances shall be on non-work time, except where the employee for thirty minutes before and ten (10) minutes after has the permission of the City Manager or Manager’s designee, to investigate a grievance during work time. In no event shall time spent writing grievances or investigating grievances be considered as overtime or paid time outside the employee’s disciplinary meetingregular working hours. Management may grant permission to stewards, or their designees, to investigate or process grievances on paid time. Section 3.5. Rules governing the activity of Union representation are as follows: A. The Union agrees that no official of the Union, employee or non-employee, shall interfere with, interrupt, or disrupt the normal work duties of employees. The Union further agrees not to conduct business during working hours, except to the extent specifically authorized herein. B. The Union representatives shall not enter any work areas of the Employer without obtaining permission from the City Manager or Manager’s Designee, and shall not conduct Union activities outside of the scope of the permission. A. The employer agrees to provide the Union with one bulletin board for the exclusive use of the Union, to be located at mutually agreed locations. B. No defamatory, obscene, or politically partisan material shall be posted on the bulletin board. Material posted in violation of this section may be removed by the Employer and the responsible party disciplined if appropriate. C. All postings must bear the date of posting and signature of the local Union Official or ▇▇▇▇▇▇▇ who is responsible for the posting. D. The Union may post the following items without prior permission of the Employer: 1. Notices of Union meetings; 2. Notices of elections; 3. Notices of social or recreational events; 4. Notices of conferences or conventions; 5. Notices of appointment of Union representatives; 6. Notices of City job vacancies. Section 3.7. The City agrees that it shall compensate up to three bargaining unit members who are regularly assigned members of the Union’s negotiating committee up to 16 paid hours each to attend joint City and Union negotiation sessions for the purposes of negotiating a successor collective bargaining agreement. Such compensation shall be at the member’s hourly rate of pay and shall not count as hours worked for purposes of overtime compensation. The Union agrees that it shall inform the City prior to the first joint negotiation session the names of the members who are assigned to the Union’s negotiation committee and who are expected to attend joint City and Union negotiation sessions and who shall be eligible for compensation under this Section. Failure to notify the City in advance of the first joint negotiation session as required by this Section shall result in the forfeiture of compensation under this Section. In no case shall the City be obligated to pay any member of the Union’s negotiating committee for more than 16 hours of pay regardless of the time spent by the member negotiating a successor collective bargaining agreement.

Union Rights and Representation. Section 4.1 Non-employee representatives 6.01 All present employees who are members of the Union shall have the right to enter the facilities of the Employer and visit with the employees covered by this Agreement agreement and all new employees who become Union members shall remain members in good standing for the purpose duration of attending labor-management meetingstheir employment within the bargaining unit as a condition of employment. 6.02 The Employer shall send to the Union office, investigating and processing grievances in accordance the Local Chairperson each month, a list of names, addresses, and classifications of all new employees and the names and current addresses of those employees who no longer work with the Grievance Procedure contained in this Agreement and any other official business. Union representatives shall notify the Director of the Agency or her designee upon entering the premises. These visitations shall not interfere with the operations of the DepartmentEmployer. Section 4.2 (a) The Employer recognizes acknowledges the right of the Union to select local union officersappoint stewards. (b) The Employer will acknowledge that the Local Chairperson and Stewards shall be afforded super seniority during their terms of office with regard to lay-off only, stewards or alternate stewards so long as they have the ability to represent perform the employees in grievances arising under the Agreementwork and work is available. The Local Chairperson shall be afforded super seniority during his/her term of office with regard to shift preference. (c) A probationary employee who has been appointed or elected as a Union shall notify Representative will not be afforded super seniority pursuant to section 6.03(b) and any time spent on union business will not be included in the calculation of actual hours worked for the purpose of article 6.04 The Employer undertakes to instruct all members in its supervisory staff to co-operate with the stewards in the administration of the names terms and provisions of the individuals holding these positions and indicate their respective duties. A this agreement. 6.05 The Union representative shall be assigned undertakes to each division. These Union secure from its officers, stewards and alternate stewards shall be allowed reasonable time for the purpose of investigating grievances in accordance members their co-operation with the grievance procedure. Section 4.3 Necessary employees, stewards and other appropriate officers of the Union may attend all grievance meetings as contained in the grievance procedure without loss of pay or benefit. Section 4.4 In the event a grievance is processed to arbitration, necessary employees, stewards, the Union president and all employee witnesses will be permitted to attend the hearing in accordance with the grievance/arbitration procedure. Section 4.5 Within time limits set forth in the grievance procedure, meetings shall be held at: times mutually convenient and acceptable to the Employer and with all persons representing the UnionEmployer in a supervisory capacity in the administration of the terms and provisions of this agreement. Section 4.6 (a) The Employer agrees to provide a bulletin board and space for placing Union acknowledges that the bulletin board, for use by the Union only, at a designated location in the Agency mutually agreed to by the parties. It is understood that no material may be posted on this bulletin board that contains derogatory attacks on the administration, personal attacks on any employee, attacks on any employee organization or any comments concerning a candidate for public office. Upon request, inappropriate materials shall be removed by the Union within twenty-four (24) hours. Section 4.7 A Union ▇▇▇▇▇▇▇ or officer will have regular duties to perform on behalf of the Employer. In accordance with this acknowledgment, Stewards shall not absent themselves from their work without first obtaining the permission of their immediate supervisor, such permission not to be permitted unreasonably withheld, nor shall such Stewards absent themselves from their work for more time than is reasonable necessary in order to meet with new employees for thirty minutes during process the orientation process or sometime during their first week grievance of employmentan employee. A Union The ▇▇▇▇▇▇▇ shall report to his supervisor upon his return to work. In accordance with this understanding, the Employer shall not make any deductions from the regular pay of a ▇▇▇▇▇▇▇ for time so spent during his/her regular working hours. (b) The Employer shall not make any deduction from the regular pay of the Local Union Chairperson for time so spent processing grievances and attending a meeting for Step 2 of the Grievance Procedure as referred to in Article 7 during regular working hours. (c) The privilege of Stewards and Local Chairperson as identified in Article 6.09 herein in processing grievances, to leave work without loss of pay or officer benefits to attend to union business is granted on the following conditions: i. such union business must occur between the Union and the Employer during regular working hours; ii. The time shall be devoted to the prompt processing of grievances; iii. The time shall be devoted to urgent union matters dealing with, but not limited to, terminations and disciplinary matters that may result in serious consequences for an employee; iv. The Local Chairperson or Stewards concerned shall be allowed time to meet with an employee for thirty minutes before privately, make required phone calls and ten have access to a fax machine as required to deal with an urgent union matter as referred to in ii and iii above, provided the Stewards have the permission from the Program Supervisor, such permission will not be unreasonably withheld. (10d) minutes after Provided the employee’s disciplinary meeting.Employer receives at least fourteen (14) calendar days advance written notice (a condition that shall be waived in extenuating circumstances), leaves of absence with pay and without a loss of any seniority or benefits shall be granted upon request to any employee(s) elected or appointed to represent the Union at Union meetings; conferences; conventions;

Union Rights and Representation. Section 4.1 Non-2.1 All bargaining unit employees shall elect to join the Union, or pay the Union an Agency Service Fee, within thirty (30) days of the execution of this agreement, as a condition of employment. 2.2 All new bargaining unit employees, within thirty (30) days of hire, shall elect to join the Union, or pay to the Union an Agency service Fee, as a condition of employment. 2.3 The Town agrees to deduct Union Initiation Fees, Dues, Assessments and/or Agency Service Fees from an employee’s pay upon written authorization from the employee. 2.4 The Town shall remit the aggregate amount of said deductions to the Secretary/Treasurer of Local 888, SEIU, ▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇, ▇▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇, along with a list of employees and the amount of said deductions. The remittance shall be made on a monthly basis. 2.5 Subject to the applicable provisions of Chapter 150E, an employee who fails to maintain membership in the Union or pay an Agency Service Fee, within thirty (30) calendar days following a written demand from the Union requesting discharge, and after being afforded a hearing before the Appointing Authority, shall be discharged, if during such period the required Initiation Fee, Dues of Agency Service Fee have not been tendered. The Union shall indemnify and hold the Employer harmless against any and all claims, suits or other forms of liability that may arise out of action taken to comply with this provision. 2.6 The Employer shall notify the Union of changes in bargaining unit personnel, including names, addresses, job titles and salaries of new employees, as well as the names of employees who have left a unit position and the date of termination. 2.7 The Union shall prove the Town with an updated list of Executive Board Members for the bargaining unit. Authorized representatives of the Union shall have access to the right Employer’s premises during work hours subject to enter the facilities approval of the Employer. Such approval shall not be unreasonably denied. The Employer and visit with the shall provide reasonable release time to bargaining unit employees covered by this Agreement for the purpose of attending labor-management meetings, investigating and processing grievances in accordance with the Grievance Procedure contained in this Agreement and any other official conducting Union business. Union representatives shall notify It is expressly understood that except in an emergency, bargaining unit employees conducting such business will submit a written request for approval to the Director of the Agency Town Manager (or her designee upon entering the premisesdesignee) for release time. These visitations Said approval shall not interfere with the operations of the Departmentbe unreasonably denied. Section 4.2 2.8 The Employer recognizes the right of shall make available to the Union to select local union officers, stewards or alternate stewards to represent the employees in grievances arising under the Agreement. The Union shall notify the Employer of the names of the individuals holding these positions and indicate their respective duties. A Union representative shall be assigned to each division. These Union officers, stewards and alternate stewards shall be allowed reasonable time for the purpose of investigating grievances in accordance with the grievance procedure. Section 4.3 Necessary employees, stewards and other appropriate officers of the Union may attend all grievance meetings as contained in the grievance procedure without loss of pay or benefit. Section 4.4 In the event a grievance is processed to arbitration, necessary employees, stewards, the Union president and all employee witnesses will be permitted to attend the hearing in accordance with the grievance/arbitration procedure. Section 4.5 Within time limits set forth in the grievance procedure, meetings shall be held at: times mutually convenient and acceptable to the Employer and the Union. Section 4.6 The Employer agrees to provide a bulletin board t the following sites for posting notices and space for placing information: Town Hall, Public Library and the bulletin board, for use by the Union only, at a designated location in the Agency mutually agreed to by the parties. It is understood that no material may be posted on this bulletin board that contains derogatory attacks on the administration, personal attacks on any employee, attacks on any employee organization or any comments concerning a candidate for public office. Upon request, inappropriate materials shall be removed by the Union within twenty-four (24) hours. Section 4.7 A Union ▇▇▇▇▇▇▇ Building. 2.9 The Town shall not discipline, demote, suspend or officer will be permitted to meet with new employees for thirty minutes during the orientation process or sometime during their first week of employment. A Union ▇▇▇▇▇▇▇ or officer may meet with discharge an employee without just cause. 2.10 The Employer agrees to honor and to transmit to the Union contribution deductions to the Service Employees International Union, Local 888 COPE Fund from employees who are Union members and who sign deduction authorization cards. The deductions shall be in the amounts and with the frequency specified on the political contribution deduction authorization cards. I hereby authorize my Employer to deduct from my pay the sum of $ for thirty minutes before each month and ten to forward that amount every six (106) minutes after months to SEIU, Local 888 COPE Fund. This authorization is voluntary and made on the employee’s disciplinary meeting.specific understanding that the signing of this authorization and the making of payments to the SEIU COPE Fund Committee will use the money it receives to make political contributions and expenditures in connection with Federal, State and local elections. Date Signature

Union Rights and Representation. Section 4.1 Non-employee representatives 6.01 All present employees who are members of the Union shall have the right to enter the facilities of the Employer and visit with the employees covered by this Agreement agreement and all new employees who become Union members shall remain members in good standing for the purpose duration of attending labor-management meetingstheir employment within the bargaining unit as a condition of employment. 6.02 The Employer shall send to the Union office, investigating and processing grievances in accordance the Local Chairperson each month, a list of names, addresses, and classifications of all new employees and the names and current addresses of those employees who no longer work with the Grievance Procedure contained in this Agreement and any other official business. Union representatives shall notify the Director of the Agency or her designee upon entering the premises. These visitations shall not interfere with the operations of the DepartmentEmployer. Section 4.2 (a) The Employer recognizes acknowledges the right of the Union to select local union officersappoint stewards. (b) The Employer will acknowledge that the Local Chairperson and Stewards shall be afforded super seniority during their terms of office with regard to lay-off only, stewards or alternate stewards so long as they have the ability to represent perform the employees in grievances arising under the Agreementwork and work is available. The Local Chairperson shall be afforded super seniority during his/her term of office with regard to shift preference. (c) A probationary employee who has been appointed or elected as a Union shall notify Representative will not be afforded super seniority pursuant to section 6.03(b) and any time spent on union business will not be included in the calculation of actual hours worked for the purpose of article 12.03. 6.04 The Employer undertakes to instruct all members in its supervisory staff to co-operate with the stewards in the administration of the names terms and provisions of the individuals holding these positions and indicate their respective duties. A this agreement. 6.05 The Union representative shall be assigned undertakes to each division. These Union secure from its officers, stewards and alternate stewards shall be allowed reasonable time for the purpose of investigating grievances in accordance members their co-operation with the grievance procedure. Section 4.3 Necessary employees, stewards and other appropriate officers of the Union may attend all grievance meetings as contained in the grievance procedure without loss of pay or benefit. Section 4.4 In the event a grievance is processed to arbitration, necessary employees, stewards, the Union president and all employee witnesses will be permitted to attend the hearing in accordance with the grievance/arbitration procedure. Section 4.5 Within time limits set forth in the grievance procedure, meetings shall be held at: times mutually convenient and acceptable to the Employer and with all persons representing the Union.Employer in a supervisory capacity Section 4.6 (a) The Employer agrees to provide a bulletin board and space for placing Union acknowledges that the bulletin board, for use by the Union only, at a designated location in the Agency mutually agreed to by the parties. It is understood that no material may be posted on this bulletin board that contains derogatory attacks on the administration, personal attacks on any employee, attacks on any employee organization or any comments concerning a candidate for public office. Upon request, inappropriate materials shall be removed by the Union within twenty-four (24) hours. Section 4.7 A Union ▇▇▇▇▇▇▇ or officer will have regular duties to perform on behalf of the Employer. In accordance with this acknowledgment, Stewards shall not absent themselves from their work without first obtaining the permission of their immediate supervisor, such permission not to be permitted unreasonably withheld, nor shall such Stewards absent themselves from their work for more time than is reasonably necessary in order to meet with new employees for thirty minutes during process the orientation process or sometime during their first week grievance of employmentan employee. A Union The ▇▇▇▇▇▇▇ shall report to his supervisor upon his return to work. In accordance with this understanding, the Employer shall not make any deductions from the regular pay of a ▇▇▇▇▇▇▇ for time so spent during his/her regular working hours. (Agreed) (b) The Employer shall not make any deduction from the regular pay of the Local Union Chairperson for time so spent processing grievances and attending a meeting for Step 2 of the Grievance Procedure as referred to in Article 7 during regular working hours. (c) The privilege of Stewards and Local Chairperson as identified in Article 6.09 herein in processing grievances, to leave work without loss of pay or officer benefits to attend to union business is granted on the following conditions: i. such union business must occur between the Union and the Employer during regular working hours; ii. The time shall be devoted to the prompt processing of grievances; iii. The time shall be devoted to urgent union matters dealing with, but not limited to, terminations and disciplinary matters that may result in serious consequences for an employee; iv. The Local Chairperson or Stewards concerned shall be allowed time to meet with an employee privately, make required phone calls and have access to a fax machine as required to deal with an urgent union matter as referred to in ii and iii above, provided the Stewards have the permission from the Program Supervisor, such permission will not be unreasonably withheld. (d) Provided the Employer receives at least fourteen (14) calendar days advance written notice (a condition that shall be waived in extenuating circumstances), leaves of absence with pay and without a loss of any seniority or benefits shall be granted upon request to any employee(s) elected or appointed to represent the Union at Union meetings; conferences; conventions; seminars; workshops or; attend to Union business outside the workplace. The Union agrees to reimburse the Employer for thirty minutes before the regular hourly wages that are paid to such employees - but no burden or levy will be assessed. (e) Provided the Employer receives at least fourteen (14) calendar days advance written notice (a condition that shall be waived in extenuating circumstances), leaves of absence with pay and ten without a loss of any seniority or benefits shall be granted upon request to any employee(s) elected or appointed to attend Executive, Committee and/or Union meetings of the International Brotherhood of Electrical Workers and its' affiliated or chartered bodies. The Union agrees to reimburse the Employer for the regular hourly wages that are paid to such employees - but no burden or levy will be assessed. (10f) minutes after Any employee who is elected or selected for a position with the Union, or any organization with which the Union is affiliated, or who is elected to public office, shall be granted a leave of absence without pay and benefits and without loss of seniority for a period of up to one (1) year and for up to an additional year thereafter with the mutual agreement between the Employer and the Union. Public office shall be deemed to be municipal, provincial and federal offices. 6.07 The Employer shall compensate not more than five (5) employees on the Union’s negotiating committee. The Union acknowledges that the Negotiating Committee has regular duties to perform on behalf of the Employer and that such persons will not absent themselves from their regular duties without first obtaining in writing permission from their immediate supervisor. In accordance with this undertaking, such employees shall not suffer a loss of pay while negotiating a new collective agreement. The time spent during negotiations will be considered the employee’s disciplinary meetingregular scheduled shift and the employee will receive their regular rate of pay up to a maximum of eight (8) hours per day. The Union and the Employer agree that members of the negotiating committee will not qualify for premium pay as a result of his/her participation in negotiations. The Union and the Employer agree that if a scheduling problem arises during negotiations, the Employer will make a reasonable effort to fill the schedule with a bargaining unit member. If a Program Supervisor/Assistant Supervisor is required to perform the work of a negotiating committee member, the Union will waive the right to file a grievance on this issue. 6.08 It is understood that time spent at negotiations for a new collective agreement and/or attendances for Union business shall not be used in the calculation of any overtime pay. 6.09 The Union agrees to supply the Employer with the names of the Union Committee Members, their office, jurisdiction held, and will keep such lists up to date at all times. 6.10 The Executive Director or designate will inform the Union Chair of all newly hired employees and the date of the agency orientation. When the new employees receive agency group orientation, a Union Representative will be given thirty (30) minutes to address the group of new employees at the orientation session for the purpose of providing these employees with Union orientation. The time limits may be extended by mutual agreement. 6.11 The Unit Chairperson shall be permitted to circulate written materials pertaining to Union matters through the Employer’s inter office mail process.

Union Rights and Representation. Section 4.1 Non-employee representatives 6.01 All present employees who are members of the Union shall have the right to enter the facilities of the Employer and visit with the employees covered by this Agreement agreement and all new employees who become Union members shall remain members in good standing for the purpose duration of attending labor-management meetingstheir employment within the bargaining unit as a condition of employment. 6.02 The Employer shall send to the Union office, investigating and processing grievances in accordance the Local Chairperson each month, a list of names, addresses, and classifications of all new employees and the names and current addresses of those employees who no longer work with the Grievance Procedure contained in this Agreement and any other official business. Union representatives shall notify the Director of the Agency or her designee upon entering the premises. These visitations shall not interfere with the operations of the DepartmentEmployer. Section 4.2 (a) The Employer recognizes acknowledges the right of the Union to select local union officersappoint stewards. (b) The Employer will acknowledge that the Local Chairperson and Stewards shall be afforded super seniority during their terms of office with regard to lay-off only, stewards or alternate stewards so long as they have the ability to represent perform the employees in grievances arising under the Agreementwork and work is available. The Local Chairperson shall be afforded super seniority during his/her term of office with regard to shift preference. (c) A probationary employee who has been appointed or elected as a Union shall notify Representative will not be afforded super seniority pursuant to section 6.03(b) and any time spent on union business will not be included in the calculation of actual hours worked for the purpose of article 12.03 6.04 The Employer undertakes to instruct all members in its supervisory staff to co-operate with the stewards in the administration of the names terms and provisions of the individuals holding these positions and indicate their respective duties. A this agreement. 6.05 The Union representative shall be assigned undertakes to each division. These Union secure from its officers, stewards and alternate stewards shall be allowed reasonable time for the purpose of investigating grievances in accordance members their co- operation with the grievance procedure. Section 4.3 Necessary employees, stewards and other appropriate officers of the Union may attend all grievance meetings as contained in the grievance procedure without loss of pay or benefit. Section 4.4 In the event a grievance is processed to arbitration, necessary employees, stewards, the Union president and all employee witnesses will be permitted to attend the hearing in accordance with the grievance/arbitration procedure. Section 4.5 Within time limits set forth in the grievance procedure, meetings shall be held at: times mutually convenient and acceptable to the Employer and with all persons representing the UnionEmployer in a supervisory capacity in the administration of the terms and provisions of this agreement. Section 4.6 (a) The Employer agrees to provide a bulletin board and space for placing Union acknowledges that the bulletin board, for use by the Union only, at a designated location in the Agency mutually agreed to by the parties. It is understood that no material may be posted on this bulletin board that contains derogatory attacks on the administration, personal attacks on any employee, attacks on any employee organization or any comments concerning a candidate for public office. Upon request, inappropriate materials shall be removed by the Union within twenty-four (24) hours. Section 4.7 A Union ▇▇▇▇▇▇▇ or officer will have regular duties to perform on behalf of the Employer. In accordance with this acknowledgment, Stewards shall not absent themselves from their work without first obtaining the permission of their immediate supervisor, such permission not to be permitted unreasonably withheld, nor shall such Stewards absent themselves from their work for more time than is reasonable necessary in order to meet with new employees for thirty minutes during process the orientation process or sometime during their first week grievance of employmentan employee. A Union The ▇▇▇▇▇▇▇ shall report to his supervisor upon his return to work. In accordance with this understanding, the Employer shall not make any deductions from the regular pay of a ▇▇▇▇▇▇▇ for time so spent during his/her regular working hours. (b) The Employer shall not make any deduction from the regular pay of the Local Union Chairperson for time so spent processing grievances and attending a meeting for Step 2 of the Grievance Procedure as referred to in Article 7 during regular working hours. (c) The privilege of Stewards and Local Chairperson as identified in Article 6.09 herein in processing grievances, to leave work without loss of pay or officer benefits to attend to union business is granted on the following conditions: i. such union business must occur between the Union and the Employer during regular working hours; ii. The time shall be devoted to the prompt processing of grievances; iii. The time shall be devoted to urgent union matters dealing with, but not limited to, terminations and disciplinary matters that may result in serious consequences for an employee; iv. The Local Chairperson or Stewards concerned shall be allowed time to meet with an employee privately, make required phone calls and have access to a fax machine as required to deal with an urgent union matter as referred to in ii and iii above, provided the Stewards have the permission from the Program Supervisor, such permission will not be unreasonably withheld. (d) Provided the Employer receives at least fourteen (14) calendar days advance written notice (a condition that shall be waived in extenuating circumstances), leaves of absence with pay and without a loss of any seniority or benefits shall be granted upon request to any employee(s) elected or appointed to represent the Union at Union meetings; conferences; conventions; seminars; workshops or; attend to Union business outside the workplace. The Union agrees to reimburse the Employer for thirty minutes before the regular hourly wages that are paid to such employees - but no burden or levy will be assessed. (e) Provided the Employer receives at least fourteen (14) calendar days advance written notice (a condition that shall be waived in extenuating circumstances), leaves of absence with pay and ten without a loss of any seniority or benefits shall be granted upon request to any employee(s) elected or appointed to attend Executive, Committee and/or Union meetings of the International Brotherhood of Electrical Workers and its' affiliated or chartered bodies. The Union agrees to reimburse the Employer for the regular hourly wages that are paid to such employees - but no burden or levy will be assessed. (10f) minutes after Any employee who is elected or selected for a position with the Union, or any organization with which the Union is affiliated, or who is elected to public office, shall be granted a leave of absence without pay and benefits and without loss of seniority for a period of up to one (1) year and for up to an additional year thereafter with the mutual agreement between the Employer and the Union. Public office shall be deemed to be municipal, provincial and federal offices. 6.07 The Employer shall compensate not more than five (5) employees on the Union’s negotiating committee. The Union acknowledges that the Negotiating Committee has regular duties to perform on behalf of the Employer and that such persons will not absent themselves from their regular duties without first obtaining in writing permission from their immediate supervisor. In accordance with this undertaking, such employees shall not suffer a loss of pay while negotiating a new collective agreement. The time spent during negotiations will be considered the employee’s disciplinary meetingregular scheduled shift and the employee will receive their regular rate of pay up to a maximum of eight (8) hours per day. The Union and the Employer agree that members of the negotiating committee will not qualify for premium pay as a result of his/her participation in negotiations. The Union and the Employer agree that if a scheduling problem arises during negotiations, the Employer will make a reasonable effort to fill the schedule with a bargaining unit member. If a Program Supervisor/Assistant Supervisor is required to perform the work of a negotiating committee member, the Union will waive the right to file a grievance on this issue. 6.08 It is understood that time spent at negotiations for a new collective agreement and/or attendances for Union business shall not be used in the calculation of any overtime pay. 6.09 The Union agrees to supply the Employer with the names of the Union Committee Members, their office, jurisdiction held, and will keep such lists up to date at all times. 6.10 The Executive Director or designate will inform the Union Chair of all newly hired employees and the date of the agency orientation. When the new employees receive agency group orientation, a Union Representative will be given thirty (30) minutes to address the group of new employees at the orientation session for the purpose of providing these employees with Union orientation. The time limits may be extended by mutual agreement. 6.11 The Unit Chairperson shall be permitted to circulate written materials pertaining to Union matters through the Employer’s inter office mail process.