Common use of Use of Official Facilities and Services Clause in Contracts

Use of Official Facilities and Services. Section 1 - Management recognizes the value of a constructive labor management relationship and the need for the locals to have use of adequate office space. Where space is presently being provided to a NFFE local it will continue. Where space is not presently being provided or is inadequate, the Local may present proposals concerning office space in negotiations for a supplemental agreement. Each local facility Director will place a high priority on the availability of a suitable office for the Locals to conduct their business. Management will provide at a minimum the following equipment: two locking file cabinets, a desk or table, seating for four, and a telephone line with FTS. Where space limitations are so restrictive as to preclude the above, the matter will be resolved through local supplemental negotiations. The Employer agrees to give each local access to a word processor, printer and the facility electronic mail (E-mail), including FORUM where it is available at the facility. FORUM access will be limited to one user profile, which may be the Local President or designee. Use of E-mail may not be scurrilous, libelous, or in violation of national security. Also, the union acknowledges that such use is not confidential and privacy is not insured. Union officials are authorized to use the system(s) for labor-management relations matters. Inappropriate use, including compromise of assigned access codes may result in individual termination of access. The following conditions will apply to the use of space and equipment: A. If the space/and or equipment is required for immediate needs of the facility, management will give the Union a reasonable advance notice (normally at least 60 days) and bargain with the Union over alternative arrangements. B. Such use will not injure the space and equipment in question. C. That the space and equipment will be subject to the facility's sanitation and safety inspection program. D. Conference rooms will be made available when requested in advance. E. The local agrees that the space and equipment will be used only for Local or Council union business and will ensure that the office is not used by employees for other purposes. F. At the facility where the Council President is located an additional desk, chair, locking file cabinet and telephone line with FTS will be provided. Such arrangements will ensure privacy.