Common use of User Requirements Clause in Contracts

User Requirements. School employees, governors, and third party staff using school systems must comply with the requirements below. Failure to do so could possibly mean disciplinary procedures being started. Please note that school systems and users are protected and monitored by security and filtering services to provide safe access to digital technologies. Your behaviour online when in school and on all school devices whether in school or otherwise may be subject to monitoring. a) I will only use the school’s ICT resources and systems for professional purposes or for uses deemed ‘reasonable’ by the Head and Governing Body in the line of my employment. b) I will set strong passwords, following advice provided by the school or its ICT Manager. I will change it frequently. c) I will not reveal my password(s) to anyone. d) I will not use anyone else’s password if they reveal it to me and will advise them to change it. e) I will not allow unauthorised individuals to access email / internet / intranet / network / social networks / mobile apps / or any other system I have access to via the school or other authority or processing system. f) I will ensure all documents, data, etc. are printed, saved, accessed and deleted / shredded in accordance with the school’s network and data security protocols, and retention policy. g) I will not engage in any online activity that may compromise my professional responsibilities. h) I will only use the schools approved email system(s) for any school business. i) I will only use the approved method/s of communicating with pupils or parents/carers and will only communicate with them in a professional manner and on appropriate school business. j) I will not support or promote extremist organisations, messages or individuals. k) I will not give a voice or opportunity to extremist visitors with extremist views. l) I will not browse, download or send material that is considered offensive or of an extremist nature by the school. m) I will report any accidental access to, or receipt of inappropriate materials, or filtering breach or equipment failure to the headteacher. n) I will not download any software or resources from the internet that can compromise the network or might allow me to bypass the filtering and security system or are not adequately licensed. I will seek advice from the School Office and/or ICT Manager. o) I will check copyright and not publish or distribute any work including images, music and videos, that is protected by copyright without seeking the author’s permission. p) I will not connect any device (including USB flash drive), to the network that does not have up-to- date anti-virus software, and I will keep any ‘loaned’ equipment up-to-date, using the school’s recommended anti-virus and other malware systems. q) I will not use personal digital cameras or camera phones or digital devices for taking, editing and transferring images or videos of pupils or staff and will not store any such images or videos at home or on any personal devices. r) I will follow the school’s policy on use of mobile phones / devices at school s) I will only use school approved equipment for any storage, editing or transfer of digital images / videos and ensure I only save photographs and videos of children and staff on the appropriate system or staff-only drive within school. t) I will only I take or publish images of staff and students with their permission and in accordance with the school’s policy on the use of digital / video images. Images published on the school website, online learning environment etc. will not identify students by name, or other personal information. u) I will use the school’s Learning Platform or online cloud storage service in accordance with school protocols. v) I will ensure that any private social networking sites / blogs, etc. that I create or actively contribute to are not confused with my professional role, and will create a distinction between the two. w) I will ensure, where used, I know how to use any social networking sites / tools securely, so as not to compromise my professional role. x) I agree and accept that any computer or laptop loaned to me by the school, is provided solely to support my professional responsibilities and that I will notify the school of any “significant personal use” as defined by HM Revenue & Customs. y) I will only access school resources remotely (such as from home) using the school approved system and follow e-security protocols to interact with them. z) I will ensure any confidential data that I wish to transport from one location to another is protected by encryption and that I follow school data security protocols when using any such data at any location. aa) I understand that data protection policy requires that any information seen by me with regard to staff or pupil information, held within the school’s information management system, will be kept private and confidential, EXCEPT when it is deemed necessary that I am required by law to disclose such information to an appropriate authority. bb) I am aware that under the provisions of the GDPR (General Data Protection Regulation), my school and I have extended responsibilities regarding the creation, use, storage and deletion of data, and I will not store any pupil data that is not in line with the school’s data policy and adequately protected. The school’s data protection officer must be aware of all data storage. cc) I understand it is my duty to support a whole-school safeguarding approach and will report any behaviour of other staff or pupils, which I believe may be inappropriate or concerning in any way, to the relevant Senior Member of Staff / Designated Safeguarding Lead. dd) I understand that all internet and network traffic / usage can be logged and this information can be made available to the Head / Safeguarding Lead on their request. ee) I understand that internet encrypted content (via the https protocol), may be scanned for security and/or safeguarding purposes. ff) I understand that I have a responsibility to uphold the standing of the teaching profession and of the school, and that my digital behaviour can influence this. gg) Staff that have a teaching role only: I will embed the school’s online safety / digital literacy / counter extremism curriculum into my teaching.

User Requirements. School employees, governors, and third party staff The school workforce using school systems must comply with the requirements below. Failure to do so could possibly mean disciplinary procedures being started. Please note that school systems and users are protected and monitored by security and filtering services to provide safe access to digital technologies. Your behaviour online when in school and on all school devices whether in school or otherwise may will be subject to monitoringmonitored by online safeguarding software. a) I will only use the school’s ICT resources and systems for professional purposes or for uses deemed ‘reasonable’ by the Head Headteacher and Governing Body Executive Principal in the line of my employment. b) I will set strong passwords‘strong’ passwords which is at least 8 characters and includes upper and lower case letters and symbols, following advice provided by the school or its ICT ManagerSupport function. I will change it frequently. If I suspect it has been compromised I will change it immediately. c) I will ensure that my computer is always in locked status when left unattended. d) I will not reveal my password(s) to anyone. de) I will not use anyone else’s password if they reveal it to me and will advise them to change it. ef) I will not autosave my password or log in details for any Trust systems as this negates the effectiveness of the password. g) I will not allow unauthorised individuals to access email / internet / intranet / network / social networks / mobile apps / or any other system I have access to via the school or other authority or processing system. I understand that anything undertaken while I am logged in, I will be held responsible for. fh) I will ensure all documentspersonal data is kept securely and is used appropriately whether in the workplace or working remotely. Documents, data, etc. are will be printed, saved, accessed and deleted / shredded in accordance with the Trust and school’s network and data security protocols, and retention policy. gi) I will not engage in any online activity that may compromise my professional responsibilities. hj) I will only use the schools approved email system(s) for any school business. I will always check if, and who, I should be cc’ing and bcc’ing and that the correct email address has been selected. Any attachments will be opened to check they are the correct file before sending. ik) I will only use the approved method/s of communicating with pupils or parents/carers and will only communicate with them in a professional manner and on appropriate school business. jl) I understand that WhatsApp is not an approved communication channel for the Trust. As it is not a Trust-controlled platform, the Trust is not able to monitor or easily access the information held. This can present issues if there were to be a Subject Access or Freedom of Information Request. Any existing WhatsApp group containing staff should not show any affiliation with the school via the name. The approved communication channels are school email system, parent mail and Google Chat. I will not use any form of social media as a communication tool in a professional capacity. m) If I receive a suspicious email, I will report it to the Trust IT support provider before clicking on any links, downloading any attachments or entering my user details. When I report it, I will not forward the email but send a screen shot. n) I will not support or promote extremist organisations, messages or individuals. ko) I will not give a voice or opportunity to extremist visitors with extremist views. lp) I will not browse, download or send material that is considered offensive or of an extremist nature by the school. mq) I will report any accidental access to, or receipt of inappropriate materials, or filtering breach or equipment failure to the headteacherHeadteacher. nr) I will not download any hardware, software or resources from the internet that can compromise the network or might allow me to bypass the filtering and security system or are not adequately licensed. I will seek advice from the School Office and/or ICT ManagerTrust’s IT support provider before making any download. os) I will check copyright and not publish or distribute any work including images, music and videos, that is protected by copyright without seeking the author’s permission. This includes the use of images taken from internet searches. pt) I will not transfer documents created and/or used within the Trust to, or allow use of these documents by, external organisations or persons without the express consent of the Executive Principal. This includes documents created by me or any other Lumen Learning Trust employee. Both as an existing Lumen staff member, or as an ex-employee, I am aware that I am prohibited from using the intellectual property of the Trust in any non-Trust endeavour. u) I will not connect any device (including USB flash drive), to the network that does not have up-to- date anti-virus software, and I will keep any ‘loaned’ equipment up-to-date, using the school’s recommended anti-virus and other malware systems. qv) I will not use personal digital cameras or camera phones or digital devices for taking, editing and transferring images or videos of pupils or staff and will not store any such images or videos at home or on any personal devices. r) I will follow the school’s policy on use of mobile phones / devices at school sw) I will only use school approved equipment for any storage, editing or transfer of digital images / videos and ensure I only save photographs and videos of children and staff on the appropriate system or staff-only drive within school. tx) I will only I take or publish images of staff and students with their permission and in accordance with the school’s policy on the use of digital / video images. Images published on the school website, online learning environment etc. will not identify students by name, or other personal information. uy) I will use the school’s Learning Platform or online cloud storage service in accordance with school protocols. vz) I will ensure that any private social networking sites / blogs, etc. that I create or actively contribute to are not confused with my professional role, and will create a distinction between the two. w. aa) I will ensure, where used, I know how to use any official school or Trust social networking sites / tools securelysecurely e.g. Facebook, so as not to compromise my professional role. xbb) I agree and accept that any computer or laptop loaned to me by the school, is provided solely to support my professional responsibilities and that I will notify the school of any “significant personal use” as defined by HM Revenue & Customs. ycc) I will only access school resources remotely (such as from home) using the school approved RDS system and follow e-security protocols to interact with them. zdd) I will ensure any confidential data that I wish to transport from one location to another is protected by encryption and that I follow school data security protocols when using any such data at any location. aaee) I understand that the Lumen data protection policy requires that any information seen by me with regard to staff or pupil information, held within the school’s information management system, will be kept private and confidential, EXCEPT when it is deemed necessary that I am required by law to disclose such information to an appropriate authority. bb. ff) I am aware that under the provisions of the GDPR (Data Protection Act 2018 and UK General Data Protection Regulation)Regulations, my school and I have extended responsibilities regarding the creation, use, storage and deletion of data, and I will not store any pupil data that is not in line with the school’s data retention policy and adequately protected. The school’s data protection officer DPO must be aware of all data storage. cc) I understand it is my duty to support a whole-school safeguarding approach and will report any behaviour of other staff or pupils, which I believe may be inappropriate or concerning in any way, to the relevant Senior Member of Staff / Designated Safeguarding Lead. dd. gg) I understand that all internet and network traffic / usage anything I write in an email or document about an identifiable person can be logged requested via a Subject Access Request and this information can be made available read by that individual. Therefore, I will not write anything that I would not want that person to read, could bring the organisation into disrepute or runs counter to the Head / Safeguarding Lead on their request. eeLumen Learning Trust Staff Code of Conduct. hh) I understand that internet encrypted content (via will consider if the https protocol), may be scanned for security and/or safeguarding purposescommunication I send breaches confidentiality or the Data Protection Act by asking myself “should the recipient view this information”. ff) I understand that I have a responsibility to uphold the standing of the teaching profession and of the school, and that my digital behaviour can influence this. gg) Staff that have a teaching role only: I will embed the school’s online safety / digital literacy / counter extremism curriculum into my teaching.

User Requirements. School employees, governors, and third party staff using school systems must comply with the requirements below. Failure to do so could possibly mean disciplinary procedures being started. Please note that school systems and users are protected and monitored by security and filtering services to provide safe access to digital technologies. Your behaviour online when in school and on all school devices whether in school or otherwise may be subject to monitoring. a) I will only use the school’s ICT resources and systems for professional purposes or for uses deemed ‘reasonable’ by the Head Headteacher and Local Governing Body in the line of my employment. b) I will set strong passwords, following advice provided by the school or its ICT ManagerSupport function. I will change it frequently. c) I will not reveal my password(s) to anyone. d) I will not use anyone else’s password if they reveal it to me and will advise them to change it. e) I will not allow unauthorised individuals to access email / internet / intranet / network / social networks / mobile apps / or any other system I have access to via the school or other authority or processing system. f) I will ensure all documents, data, etc. are printed, saved, accessed and deleted / shredded in accordance with the school’s network and data security protocols, and retention policy. g) I will not engage in any online activity that may compromise my professional responsibilities. h) I will only use the schools approved email system(s) for any school business. i) I will only use the approved method/s of communicating with pupils or parents/carers and will only communicate with them in a professional manner and on appropriate school business. j) I will not support or promote extremist organisations, messages or individuals. k) I will not give a voice or opportunity to extremist visitors with extremist views. l) I will not browse, download or send material that is considered offensive or of an extremist nature by the school. m) I will report any accidental access to, or receipt of inappropriate materials, or filtering breach or equipment failure to the headteacherHeadteacher. n) I will not download any software or resources from the internet that can compromise the network or might allow me to bypass the filtering and security system or are not adequately licensed. I will seek advice from the School Office and/or ICT ManagerSupport function. o) I will check copyright and not publish or distribute any work including images, music and videos, that is protected by copyright without seeking the author’s permission. p) I will not transfer documents created and/or used within the Trust to, or allow use of these documents by, external organisations or persons without the express consent of the Executive Principal. This includes documents created by me or any other Lumen Learning Trust employee. Both as an existing Lumen staff member, or as an ex-employee, I am aware that I am prohibited from using the intellectual property of the Trust in any non-Trust endeavour. q) I will not connect any device (including USB flash drive), to the network that does not have up-to- date anti-virus software, and I will keep any ‘loaned’ equipment up-to-date, using the school’s recommended anti-virus and other malware systems. qr) I will not use personal digital cameras or camera phones or digital devices for taking, editing and transferring images or videos of pupils or staff and will not store any such images or videos at home or on any personal devices. r) I will follow the school’s policy on use of mobile phones / devices at school s) I will only use school approved equipment for any storage, editing or transfer of digital images / videos and ensure I only save photographs and videos of children and staff on the appropriate system or staff-only drive within school. t) I will only I take or publish images of staff and students with their permission and in accordance with the school’s policy on the use of digital / video images. Images published on the school website, online learning environment etc. will not identify students by name, or other personal information. u) I will use the school’s Learning Platform or online cloud storage service in accordance with school protocols. v) I will ensure that any private social networking sites / blogs, etc. that I create or actively contribute to are not confused with my professional role, and will create a distinction between the two. w) I will ensure, where used, I know how to use any social networking sites / tools securely, so as not to compromise my professional role. x) I agree and accept that any computer or laptop loaned to me by the school, is provided solely to support my professional responsibilities and that I will notify the school of any “significant personal use” as defined by HM Revenue & Customs. y) I will only access school resources remotely (such as from home) using the school approved system and follow e-security protocols to interact with them. z) I will ensure any confidential data that I wish to transport from one location to another is protected by encryption and that I follow school data security protocols when using any such data at any location. aa) I understand that data protection policy requires that any information seen by me with regard to staff or pupil information, held within the school’s information management system, will be kept private and confidential, EXCEPT when it is deemed necessary that I am required by law to disclose such information to an appropriate authority. bb) I am aware that under the provisions of the GDPR (General Data Protection Regulation), my school and I have extended responsibilities regarding the creation, use, storage and deletion of data, and I will not store any pupil data that is not in line with the school’s data policy and adequately protected. The school’s data protection officer must be aware of all data storage. cc) I understand it is my duty to support a whole-school safeguarding approach and will report any behaviour of other staff or pupils, which I believe may be inappropriate or concerning in any way, to the relevant Senior Member of Staff / Designated Safeguarding Lead. dd) I understand that all internet and network traffic / usage can be logged and this information can be made available to the Head Headteacher / Safeguarding Lead on their request. ee) I understand that internet encrypted content (via the https protocol), may be scanned for security and/or safeguarding purposes. ff) I understand that I have a responsibility to uphold the standing of the teaching profession and of the school, and that my digital behaviour can influence this. gg) Staff that have a teaching role only: I will embed the school’s online safety / digital literacy / counter extremism curriculum into my teaching.

User Requirements. School employees, governors, and third party staff using school systems must comply with the requirements below. Failure to do so could possibly mean disciplinary procedures being started. Please note that school systems and users are protected and monitored by security and filtering services to provide safe access to digital technologies. Your behaviour online when in school and on all school devices whether in school or otherwise may be subject to monitoring. a) I will only use the school’s ICT resources and systems for professional purposes or for uses deemed ‘reasonable’ by the Head and Governing Body in the line of my employment. b) I will set strong passwords, following advice provided by the school or its ICT Manager. I will change it frequently. c) I will not reveal my password(s) to anyone. d) I will not use anyone else’s password if they reveal it to me and will advise them to change it. e) I will not allow unauthorised individuals to access email / internet / intranet / network / social networks / mobile apps / or any other system I have access to via the school or other authority or processing system. f) I will ensure all documents, data, etc. are printed, saved, accessed and deleted / shredded in accordance with the school’s network and data security protocols, and retention policy. g) I will not engage in any online activity that may compromise my professional responsibilities. h) I will only use the schools approved email system(s) for any school business. i) I will only use the approved method/s of communicating with pupils or parents/carers and will only communicate with them in a professional manner and on appropriate school business. j) I will not support or promote extremist organisations, messages or individuals. k) I will not give a voice or opportunity to extremist visitors with extremist views. l) I will not browse, download or send material that is considered offensive or of an extremist nature by the school. m) I will report any accidental access to, or receipt of inappropriate materials, or filtering breach or equipment failure to the headteacher. n) I will not download any software or resources from the internet that can compromise the network or might allow me to bypass the filtering and security system or are not adequately licensed. I will seek advice from the School Office and/or ICT Manager. o) I will check copyright and not publish or distribute any work including images, music and videos, that is protected by copyright without seeking the author’s permission. p) I will not connect any device (including USB flash drive), to the network that does not have up-to- date anti-virus software, and I will keep any ‘loaned’ equipment up-to-date, using the school’s recommended anti-virus and other malware systems. q) I will not use personal digital cameras or camera phones or digital devices for taking, editing and transferring images or videos of pupils or staff and will not store any such images or videos at home or on any personal devices. r) I will follow the school’s policy on use of mobile phones / devices at school s) I will only use school approved equipment for any storage, editing or transfer of digital images / videos and ensure I only save photographs and videos of children and staff on the appropriate system or staff-only drive within school. t) I will only I take or publish images of staff and students with their permission and in accordance with the school’s policy on the use of digital / video images. Images published on the school website, online learning environment etc. will not identify students by name, or other personal information. u) I will use the school’s Learning Platform or online cloud storage service in accordance with school protocols. v) I will ensure that any private social networking sites / blogs, etc. that I create or actively contribute to are not confused with my professional role, and will create a distinction between the two. w) I will ensure, where used, I know how to use any social networking sites / tools securely, so as not to compromise my professional role. x) I agree and accept that any computer or laptop loaned to me by the school, is provided solely to support my professional responsibilities and that I will notify the school of any “significant personal use” as defined by HM Revenue & Customs. y) I will only access school resources remotely (such as from home) using the school approved system and follow e-security protocols to interact with them. z) I will ensure any confidential data that I wish to transport from one location to another is protected by encryption and that I follow school data security protocols when using any such data at any location. aa) I understand that data protection policy requires that any information seen by me with regard to staff or pupil information, held within the school’s information management system, will be kept private and confidential, EXCEPT when it is deemed necessary that I am required by law to disclose such information to an appropriate authority. . bb) I am aware that under the provisions of the GDPR (General Data Protection Regulation)regulations, my school and I have extended responsibilities regarding the creation, use, storage and deletion of data, and I will not store any pupil data that is not in line with the school’s data policy and adequately protected. The school’s data protection officer must be aware of all data storage. cc) I understand it is my duty to support a whole-school safeguarding approach and will report any behaviour of other staff or pupils, which I believe may be inappropriate or concerning in any way, to the relevant Senior Member of Staff / Designated Safeguarding Lead. dd) I understand that all internet and network traffic / usage can be logged and this information can be made available to the Head / Safeguarding Lead on their request. ee) I understand that internet encrypted content (via the https protocol), may be scanned for security and/or safeguarding purposes. ff) I understand that I have a responsibility to uphold the standing of the teaching profession and of the school, and that my digital behaviour can influence this. gg) Staff that have a teaching role only: I will embed the school’s online safety / digital literacy / counter extremism curriculum into my teaching.

User Requirements. School employees, governors, and third party staff using school systems The account user must comply with the requirements below. Failure to do so could possibly mean lead to disciplinary procedures being started. Please note that school St Aidan’s systems and users are protected and monitored by security and filtering services to provide safe access to digital technologies. Your behaviour online when in school working for St Aidan’s and on all school devices St Aidan’s devices, whether in school the office or otherwise otherwise, may be subject to monitoring. a) . • I will only use a pre-approved device to log onto the school’s ICT resources and systems for professional purposes or for uses deemed ‘reasonable’ by the Head and Governing Body in the line of my employment. b) Social Media account. • I will set strong passwordspasswords (at least 10 characters long, following advice provided by the school or its ICT Managermixture of upper and lower case letters, numbers and special characters). I will change the password at least once a year. If I suspect the password has become compromised I will change it frequently. c) immediately. • I will only disclose the password to the School Administrator, so in an emergency or in the case of illness that person can access the account. • I will not reveal auto save my password(s) log in details and password to anyone. d) the device/s I use to access the account. • After uploading images to the Social Media account they will be deleted from the device used to take them as soon as reasonably possible. • I will not use anyone elseSocial Media to communicate directly with any individuals, such communication should be directed to the St Aidan’s password if they reveal it to me and will advise them to change it. e) approved email system. • I will not allow unauthorised individuals to access email / internet / intranet / network / social networks / mobile apps / consider if posts I sent breach confidentiality or any other system I have access to via the school or other authority or processing system. f) I will ensure all documentsData Protection Act, data, etc. are printed, saved, accessed and deleted / shredded in accordance with by asking ‘should the school’s network and data security protocols, and retention policy. g) I will not engage in any online activity that may compromise my professional responsibilities. h) I will only use the schools approved email system(s) for any school business. i) I will only use the approved method/s of communicating with pupils or parents/carers and will only communicate with them in a professional manner and on appropriate school business. j) recipients view this information?’ • I will not support or promote extremist organisations, messages or individuals. k) . • I will not give a voice or opportunity to extremist visitors with extremist views. l) I will not browse, download or send material that is considered offensive or of an extremist nature by the school. m) . • I will report any accidental access to, or receipt of inappropriate materials, or filtering breach or equipment failure to the headteacher. n) I will not download any software or resources from the internet that can compromise the network or might allow me to bypass the filtering and security system or are not adequately licensedHeadteacher. I will seek advice from the School Office and/or ICT Manager. o) • I will check copyright and not publish or distribute any work including images, music and videos, videos that is protected by copyright without seeking the author’s permission. p) I will not connect any device (including USB flash drive), to the network that does not have up-to- date anti-virus software, and I will keep any ‘loaned’ equipment up-to-date, using the school’s recommended anti-virus and other malware systems. q) . • I will not use personal digital cameras or camera phones or digital devices for taking, editing and transferring images or videos of pupils pupils/students or staff and will not store any such images or videos at home or on any personal devices. r) I will follow the school’s policy on use of mobile phones / devices at school s) I will only use school approved equipment for . • For any storage, editing or transfer of digital images / videos and ensure I only save photographs and videos of children and staff on the appropriate system or staff-only drive within school. t) I will only I take or publish images of staff and students with their permission and in accordance with the school’s policy on the use of digital / video images. Images published on the school websitepost, online learning environment etc. will not identify students by name, or other personal information. u) I will use ensure that I have a valid lawful basis to process the school’s Learning Platform or online cloud storage service in accordance with school protocols. v) image. • I will ensure that any private social networking sites / blogs, site/accounts/blogs etc. ; that I create or actively contribute to are not confused with my professional role, role and will create a distinction between the two. w) . • I will ensure, where used, I know how to use any social networking sites / tools securelysite’s tools/security, so as not to compromise my professional role. x) I agree and accept that any computer or laptop loaned to me by the school, is provided solely to support my professional responsibilities and that I will notify the school of any “significant personal use” as defined by HM Revenue & Customs. y) I will only access school resources remotely (such as from home) using the school approved system and follow e-security protocols to interact with them. z) I will ensure any confidential data that I wish to transport from one location to another is protected by encryption and that I follow school data security protocols when using any such data at any location. aa) . • I understand that data protection policy the School’s Data Protection Policy requires that any information seen by me with regard to staff or pupil pupil/student information, held within the a school’s information management system, will be kept private and confidential, confidential EXCEPT when it is deemed necessary that I am required by law to disclose such information to an appropriate authority. bb) • I am aware that under the provisions of the GDPR (General Data Protection Regulation), my school Legislation St Aidan’s and I have extended responsibilities regarding the creation, use, storage and deletion of data, and I will not store any pupil pupil/student data that is not in line with the school’s data policy School Data Protection Policy and adequately protected. The schoolSchool’s data protection officer Data Protection Officer must be aware of all data storage. cc) . • I understand it is my duty to support a whole-school safeguarding approach and will report any behaviour of other staff or and pupils, /students which I believe may be inappropriate or concerning in any way, way to the relevant Senior Member senior member of Staff / Designated Safeguarding Lead. dd) I understand that all internet and network traffic / usage can be logged and this information can be made available to the Head / Safeguarding Lead on their request. ee) I understand that internet encrypted content (via the https protocol), may be scanned for security and/or staff/designated safeguarding purposes. ff) lead. • I understand that I have a responsibility to uphold the standing of the teaching profession and of the schoolschools St Aidan’s supports, and that my digital behaviour can influence this. gg) Staff that have a teaching role only: I will embed the school’s online safety / digital literacy / counter extremism curriculum into my teaching.

User Requirements. School employees, governors, and third party staff The school workforce using school systems must comply with the requirements below. Failure to do so could possibly mean disciplinary procedures being started. Please note that school systems and users are protected and monitored by security and filtering services to provide safe access to digital technologies. Your behaviour online when in school and on all school devices whether in school or otherwise may will be subject to monitoringmonitored by online safeguarding software. a) I will only use the school’s ICT resources and systems for professional purposes or for uses deemed ‘reasonable’ by the Head Headteacher and Governing Body Executive Principal in the line of my employment. b) I will set strong passwords‘strong’ passwords which is at least 8 characters and includes upper and lower case letters and symbols, following advice provided by the school or its ICT ManagerSupport function. I will change it frequently. If I suspect it has been compromised I will change it immediately. c) I will ensure that my computer is always in locked status when left unattended. d) I will not reveal my password(s) to anyone. de) I will not use anyone else’s password if they reveal it to me and will advise them to change it. ef) I will not autosave my password or log in details for any Trust systems as this negates the effectiveness of the password. g) I will not allow unauthorised individuals to access email / internet / intranet / network / social networks / mobile apps / or any other system I have access to via the school or other authority or processing system. I understand that anything undertaken while I am logged in, I will be held responsible for. fh) I will ensure all documentspersonal data is kept securely and is used appropriately whether in the workplace or working remotely. Documents, data, etc. are will be printed, saved, accessed and deleted / shredded in accordance with the Trust and school’s network and data security protocols, and retention policy. gi) I will not engage in any online activity that may compromise my professional responsibilities. hj) I will only use the schools approved email system(s) for any school business. I will always check if, and who, I should be cc’ing and bcc’ing and that the correct email address has been selected. Any attachments will be opened to check they are the correct file before sending. ik) Uodated 2025 I understand that AI has many uses for teaching and learning as well as realising time efficiencies, but that it also poses risk to personal data. Therefore, I will: o Never share or input any personal data to a free AI platform e.g. Chat GPT, DeepSeek, Google Gemini, Grammarly. o Ensure before I use any AI tool it is reviewed and authorised by the LLT DPO and only use it for the tasks which have been authorised. o Understand that if I enter personal data into a free AI platform or into an AI Tool for a task which has not been authorised then it will either be considered a Data Breach or breach of this ICT User Agreement and could be subject to staff disciplinary proceedings. l) I will only use the approved method/s of communicating with pupils or parents/carers and will only communicate with them in a professional manner and on appropriate school business. jm) I understand that WhatsApp is not an approved communication channel for the Trust. As it is not a Trust-controlled platform, the Trust is not able to monitor or easily access the information held. This can present issues if there were to be a Subject Access or Freedom of Information Request. Any existing WhatsApp group containing staff should not show any affiliation with the school via the name. The approved communication channels are school email system, parent mail and Google Chat. I will not use any form of social media as a communication tool in a professional capacity. n) If I receive a suspicious email, I will report it to the Trust IT support provider before clicking on any links, downloading any attachments or entering my user details. When I report it, I will not forward the email but send a screen shot. o) I will not support or promote extremist organisations, messages or individuals. kp) I will not give a voice or opportunity to extremist visitors with extremist views. lq) I will not browse, download or send material that is considered offensive or of an extremist nature by the school. mr) I will report any accidental access to, or receipt of inappropriate materials, or filtering breach or equipment failure to the headteacherHeadteacher. ns) I will not download any hardware, software or resources from the internet that can compromise the network or might allow me to bypass the filtering and security system or are not adequately licensed. I will seek advice from the School Office and/or ICT ManagerTrust’s IT support provider before making any download. ot) I will check copyright and not publish or distribute any work including images, music and videos, that is protected by copyright without seeking the author’s permission. This includes the use of images taken from internet searches. pu) I will not transfer documents created and/or used within the Trust to, or allow use of these documents by, external organisations or persons without the express consent of the Executive Principal. This includes documents created by me or any other Lumen Learning Trust employee. Both as an existing Lumen staff member, or as an ex-employee, I am aware that I am prohibited from using the intellectual property of the Trust in any non-Trust endeavour. v) I will not connect any device (including USB flash drive), to the network that does not have up-to- date anti-virus software, and I will keep any ‘loaned’ equipment up-to-date, using the school’s recommended anti-virus and other malware systems. qw) I will not use personal digital cameras or camera phones or digital devices for taking, editing and transferring images or videos of pupils or staff and will not store any such images or videos at home or on any personal devices. r) I will follow the school’s policy on use of mobile phones / devices at school sx) I will only use school approved equipment for any storage, editing or transfer of digital images / videos and ensure I only save photographs and videos of children and staff on the appropriate system or staff-only drive within school. ty) I will only I take or publish images of staff and students with their permission and in accordance with the school’s policy on the use of digital / video images. Images published on the school website, online learning environment etc. will not identify students by name, or other personal information. uz) I will use the school’s Learning Platform or online cloud storage service in accordance with school protocols. vaa) I will ensure that any private social networking sites / blogs, etc. that I create or actively contribute to are not confused with my professional role, and will create a distinction between the two. w. bb) I will ensure, where used, I know how to use any official school or Trust social networking sites / tools securelysecurely e.g. Facebook, so as not to compromise my professional role. xcc) I agree and accept that any computer or laptop loaned to me by the school, is provided solely to support my professional responsibilities and that I will notify the school of any “significant personal use” as defined by HM Revenue & Customs. ydd) I will only access school resources remotely (such as from home) using the school approved RDS system and follow e-security protocols to interact with them. zee) I will ensure any confidential data that I wish to transport from one location to another is protected by encryption and that I follow school data security protocols when using any such data at any location. aaff) I understand that the Lumen data protection policy requires that any information seen by me with regard to staff or pupil information, held within the school’s information management system, will be kept private and confidential, EXCEPT when it is deemed necessary that I am required by law to disclose such information to an appropriate authority. bbgg) I am aware that under the provisions of the GDPR (Data Protection Act 2018 and UK General Data Protection Regulation)Regulations, my school and I have extended responsibilities regarding the creation, use, storage and deletion of data, and I will not store any pupil data that is not in line with the school’s data retention policy and adequately protected. The school’s data protection officer DPO must be aware of all data storage. cc) I understand it is my duty to support a whole-school safeguarding approach and will report any behaviour of other staff or pupils, which I believe may be inappropriate or concerning in any way, to the relevant Senior Member of Staff / Designated Safeguarding Lead. dd) I understand that all internet and network traffic / usage can be logged and this information can be made available to the Head / Safeguarding Lead on their request. ee) I understand that internet encrypted content (via the https protocol), may be scanned for security and/or safeguarding purposes. ff) I understand that I have a responsibility to uphold the standing of the teaching profession and of the school, and that my digital behaviour can influence this. gg) Staff that have a teaching role only: I will embed the school’s online safety / digital literacy / counter extremism curriculum into my teaching.

User Requirements. School employees, governors, and third party staff using school systems must comply with the requirements below. Failure to do so could possibly mean disciplinary procedures being started. Please note that school systems and users are protected and monitored by security and filtering services to provide safe access to digital technologies. Your behaviour online when in school and on all school devices whether in school or otherwise may be subject to monitoring. a) I will only use the school’s ICT resources and systems for professional purposes or for uses deemed ‘reasonable’ by the Head Headteacher and Local Governing Body in the line of my employment. b) I will set strong passwords, following advice provided by the school or its ICT ManagerSupport function. I will change it frequently. c) I will not reveal my password(s) to anyone. d) I will not use anyone else’s password if they reveal it to me and will advise them to change it. e) I will not allow unauthorised individuals to access email / internet / intranet / network / social networks / mobile apps / or any other system I have access to via the school or other authority or processing system. f) I will ensure all documents, data, etc. are printed, saved, accessed and deleted / shredded in accordance with the school’s network and data security protocols, and retention policy. g) I will not engage in any online activity that may compromise my professional responsibilities. h) I will only use the schools approved email system(s) for any school business. i) I will only use the approved method/s of communicating with pupils or parents/carers and will only communicate with them in a professional manner and on appropriate school business. j) I will not support or promote extremist organisations, messages or individuals. k) I will not give a voice or opportunity to extremist visitors with extremist views. l) I will not browse, download or send material that is considered offensive or of an extremist nature by the school. m) I will report any accidental access to, or receipt of inappropriate materials, or filtering breach or equipment failure to the headteacherHeadteacher. n) I will not download any software or resources from the internet that can compromise the network or might allow me to bypass the filtering and security system or are not adequately licensed. I will seek advice from the School Office and/or ICT ManagerSupport function. o) I will check copyright and not publish or distribute any work including images, music and videos, that is protected by copyright without seeking the author’s permission. p) I will not transfer documents created and/or used within the Trust to, or allow use of these documents by, external organisations or persons without the express consent of the Executive Principal. This includes documents created by me or any other Lumen Learning Trust employee. Both as an existing Lumen staff member, or as an ex-employee, I am aware that I am prohibited from using the intellectual property of the Trust in any non-Trust endeavour. q) I will not connect any device (including USB flash drive), to the network that does not have up-to- date anti-virus software, and I will keep any ‘loaned’ equipment up-to-date, using the school’s recommended anti-virus and other malware systems. qr) I will not use personal digital cameras or camera phones or digital devices for taking, editing and transferring images or videos of pupils or staff and will not store any such images or videos at home or on any personal devices. r) I will follow the school’s policy on use of mobile phones / devices at school s) I will only use school approved equipment for any storage, editing or transfer of digital images / videos and ensure I only save photographs and videos of children and staff on the appropriate system or staff-only drive within school. t) I will only I take or publish images of staff and students with their permission and in accordance with the school’s policy on the use of digital / video images. Images published on the school website, online learning environment etc. will not identify students by name, or other personal information. u) I will use the school’s Learning Platform or online cloud storage service in accordance with school protocols. v) I will ensure that any private social networking sites / blogs, etc. that I create or actively contribute to are not confused with my professional role, and will create a distinction between the two. w) I will ensure, where used, I know how to use any social networking sites / tools securely, so as not to compromise my professional role. x) I agree and accept that any computer or laptop loaned to me by the school, is provided solely to support my professional responsibilities and that I will notify the school of any “significant personal use” as defined by HM Revenue & Customs. y) I will only access school resources remotely (such as from home) using the school approved system and follow e-security protocols to interact with them. z) I will ensure any confidential data that I wish to transport from one location to another is protected by encryption and that I follow school data security protocols when using any such data at any location. aa) I understand that data protection policy requires that any information seen by me with regard to staff or pupil information, held within the school’s information management system, will be kept private and confidential, EXCEPT when it is deemed necessary that I am required by law to disclose such information to an appropriate authority. bb) I am aware that under the provisions of the GDPR (General Data Protection Regulation), my school and I have extended responsibilities regarding the creation, use, storage and deletion of data, and I will not store any pupil data that is not in line with the school’s data policy and adequately protected. The school’s data protection officer must be aware of all data storage. cc) I understand it is my duty to support a whole-school safeguarding approach and will report any behaviour of other staff or pupils, which I believe may be inappropriate or concerning in any way, to the relevant Senior Member of Staff / Designated Safeguarding Lead. dd) I understand that all internet and network traffic / usage can be logged and this information can be made available to the Head Headteacher / Safeguarding Lead on their request. ee) I understand that internet encrypted content (via the https protocol), may be scanned for security and/or safeguarding purposes. ff) I understand that I have a responsibility to uphold the standing of the teaching profession and of the school, and that my digital behaviour can influence this. gg) Staff that have a teaching role only: I will embed the school’s online safety / digital literacy / counter extremism curriculum into my teaching.