Common use of Utilization of Funds Clause in Contracts

Utilization of Funds. The SFWIB shall make the participant costs available to the Contractor through the use of the WFMS. • The Contractor shall issue vouchers for ITAs which will be paid directly to the Training Vendor by the SFWIB. • The Contractor shall pay for participant costs directly, except for ITAs, and seek reimbursement under this Contract from the SFWIB. To seek reimbursement for participant costs incurred in PY22-23, the Contractor shall issue vouchers not later than June 29, 2023 at noon (12:00 p.m.). • The Contractor shall pay for participant costs directly, except for ITAs, and seek reimbursement under this Contract from the SFWIB. To seek reimbursement for participant costs incurred in PY23-24, the Contractor shall issue vouchers not later than August 11, 2023 at noon (12:00 p.m.). • The Contractor shall effectively manage and spend the participant costs funds (Training, OJT, PWE, transportation and support services) allocated during this Contract period. • The Contractor shall work with the Training Vendor and SFWIB to reconcile discrepant participant training related data. The Contractor shall verify the accuracy of the data entered by the Training Vendor in the participant training performance data into the Reconciliation Tool section of the WFMS. The Contractor shall ensure that all required fields are reconciled at least on a monthly basis. • A WFMS Reconciliation Tool-generated Training Discrepancy Report will be available on the 11th of each month, at which time the Contractor shall review, update and correct all training and placement discrepant data indicated in the report on or before the 16th of each month. • The Contractor shall monitor and reconcile all WFMS issued voucher payments, void those vouchers and close the programs where the participant has withdrawn from training. • The Contractor shall be responsible for the under and over-utilization of the funds provided for participant costs. • The SFWIB may monitor Contractor’s utilization of these funds. The SFWIB may also de-obligate or re-obligate said funds, if the Contractor demonstrates an inability to effectively manage the funds allocated. • The Contractor shall monitor the WFMS’ allocations. The Contractor shall be solely responsible for any portion of the allocation that is over-utilized during the term of this Contract. The SFWIB shall not reimburse the Contractor for any costs incurred over the participant allocations in WFMS. • The Contractor shall request, in writing, to the SFWIB any changes to the allocated amount for WFMS’ participant costs. • The Contractor may request, in writing, to transfer funds among the participant cost categories (ITA, PWE, transportation and support services). • The approved transfers must be reflected in the next available budget modification following the schedule set forth in Article IV, Section F-Budget Summary. .

Utilization of Funds. The SFWIB shall make the participant costs available to the Contractor through the use of the WFMS. • The Contractor shall issue vouchers for ITAs which will be paid directly to the Training Vendor by the SFWIB. • The Contractor shall pay for participant costs directly, except for ITAs, and seek reimbursement under this Contract from the SFWIB. To seek reimbursement for participant costs incurred in PY22each fiscal year of the Contract term, (PY’22-23, PY’23-24, and PY’24-25), the Contractor shall issue generate WFMS vouchers not later than June 29, 2023 at noon (12:00 p.m.). • The Contractor shall pay ) of the following dates: June 29th, 2023 for participant costs directlyPY’22-23 funds, except June 27, 2024 for ITAsPY’23-24 funds, and seek reimbursement under this Contract from the SFWIB. To seek reimbursement June 26, 2025 for participant costs incurred in PY23PY’24-24, the Contractor shall issue vouchers not later than August 11, 2023 at noon (12:00 p.m.)25 funds. • The Contractor shall effectively manage and spend the participant costs funds (Training, OJT, PWE, transportation PWE and support services) allocated during this Contract period. • The Contractor shall work with the Training Vendor and SFWIB to reconcile in the reconciliation of discrepant participant training related data. The Contractor shall verify the accuracy of the data entered by the Training Vendor in the participant training performance data into the Reconciliation Tool section of the WFMS. The Contractor shall ensure that all All required fields are must be reconciled at least on a monthly basis. • A WFMS Reconciliation Tool-generated Training Discrepancy Report will be is available on the 11th of each month, at which time the Contractor shall review, update and correct all training and placement discrepant data indicated in the report on or before the 16th of each monthwithin five (5) days. • The Contractor shall monitor and reconcile all WFMS issued voucher payments, void those vouchers and close the programs where the participant has withdrawn from training. • The Contractor shall be responsible for the under and over-utilization of the funds provided for participant costs. • The SFWIB may monitor Contractor’s utilization of these funds. The SFWIB may also de-obligate or re-obligate said funds, if the Contractor demonstrates an inability to effectively manage the funds allocated. • The Contractor shall monitor the WFMS’ allocations. The Contractor shall be solely responsible for any portion of the allocation that is over-utilized during the term of this Contract. The SFWIB shall not reimburse the Contractor for any costs incurred over the participant allocations in WFMS. • The Contractor shall request, in writing, to the SFWIB any changes to the allocated amount for WFMS’ participant costs. The Contractor shall monitor the WFMS’ allocations. The Contractor shall be solely responsible for any portion over-utilized during the term of this Contract. • The Contractor may request, in writing, to transfer funds among the participant cost categories (ITA, PWE, transportation Training and support services)) The Contractor may submit a final request for transfer, not later than June 14th, 2023 for PY’22-23 funds, June 14, 2024 for PY’23-24 funds, and June 13, 2025 for PY’24- 25 funds. • The transfer of funds may be approved or denied in the SFWIB’s sole discretion. • The approved transfers must be reflected in the next available budget modification following the schedule set forth in Article IV, Section F-Budget Summary. .