Common use of Voting by correspondence Clause in Contracts

Voting by correspondence. The following procedures apply for voting by correspondence: o before voting, a clear definition of the issues shall be provided by the Chairman and disseminated to all on the ISG membership list; o the voting period shall be a minimum of 14 days, or a longer period defined by the ISG Chairman. The voting period or closing date shall be communicated to all on the Industry Specification Group membership list before the start of each vote; o voting members shall only be entitled to one vote per member; o ISG members are only eligible to vote (voting members) if they have participated in at least one of the three meetings preceding any vote (working group and ISG plenary meetings combined); o Founding members of the ISG as identified in the ISG Agreement shall be eligible to vote during and up to the end of the first three meetings following the creation of the ISG. Thereafter they are subject to the above participation requirements as for all other members. o electronic voting only, using the ETSI decision support tool, shall be used for voting by correspondence; o votes may be changed prior to the closure of the vote; o the voting weight shall be 1 per voting member; o the minimum number of votes cast, including explicit abstentions, required for a vote to be valid is 30% of the ISG members who are eligible to vote, as defined above; o at the end of the voting period the Chairman shall count the votes as described in clause 1.7.1 above; o The result of the vote should be disseminated to everybody on the ISG membership list within 15 days.

Voting by correspondence. The following procedures apply for voting by correspondence: o before voting, a clear definition of the issues shall be provided by the Chairman and disseminated to all on the ISG membership list; o the voting period shall be a minimum of 14 days, or a longer period defined by the ISG Chairman. The voting period or closing date shall be communicated to all on the Industry Specification Group membership list before the start of each vote; o voting members shall only be entitled to one vote per member; o ISG members are only eligible to vote (voting members) if they have participated in at least one of the three meetings preceding any vote (working group and ISG plenary meetings combined); o Founding members of the ISG as identified in the ISG Agreement shall be eligible to vote during and up to the end of the first three meetings following the creation of the ISG. Thereafter they are subject to the above participation requirements as for all other members. o electronic voting only, using the ETSI decision support tool, shall be used for voting by correspondence; o votes may be changed prior to the closure of the vote; o the voting weight shall be 1 per voting member; o the minimum number of votes cast, including explicit abstentions, required for a vote to be valid is 30% of the ISG members who are eligible to vote, as defined above; o at the end of the voting period the Chairman shall count the votes as described in clause 1.7.1 above; o The result of the vote should be disseminated to everybody on the ISG membership list within 15 days.