Common use of Work Related Expenses Clause in Contracts

Work Related Expenses. EBCHR reimburses approved, work-related expenses incurred by employees, this includes, but is not limited to relevant portions of the employee's cellular phone bills if required for the employee's work, mileage based on standard IRS rate(s) for required work-related travel (not one's commute from home to the employee's primary work location), and required work-related cab fares (including rideshares), parking and public transportation fares. All purchases require prior approval from the employee's supervisor and must include an itemized receipt. EBCHR requests that employees avoid using personal funds by planning purchases in advance. Employees can then submit a “Check Request Form” to the Director of Finance and Operations or designee, who will generate a check for the appropriate vendor. In the event of last-minute purchases, EBCHR requests that employees use their best judgment and follow methods of payment below, in the order of EBCHR's preference: 1. Request that the vendor ▇▇▇▇ EBCHR directly; 2. Use a company credit card for purchases that cannot be billed directly; 3. Use personal funds to purchase the item(s) and then request reimbursement from EBCHR. Reimbursement forms are available in the EBCHR Shared Folders. Each reimbursement request must have a receipt(s) attached. Reimbursement forms are due by the end of the first full week of the month after the expense was made. Reimbursement requests for expenses older than ninety (90) days will not be paid without the approval of the Executive Director. Questions about the above should be addressed to EBCHR's Director of Finance and Operations or designee.