Common use of Administrative Evaluation Clause in Contracts

Administrative Evaluation. 9.4.1 Within the first four weeks of the semester or trimester in which the evaluation is to occur, the Immediate Management Supervisor or designee will provide those Unit Members to be evaluated with an evaluation packet consisting of the following: 9.4.1.1 instructions which outline the evaluation process; 9.4.1.2 a copy of the Performance Evaluation form; 9.4.1.3 a list of job-related materials such as course syllabi, samples of assignments, examinations, class handouts, etc., to be submitted for review and the date by which such materials are to be submitted, which all be not less than fourteen (14) calendar days form the date of notice. 9.4.1.4 a form which shall be completed by the Unit Member indicating the Unit Member’s current mailing address and returned to the Immediate Management Supervisor not more than fourteen (14) calendar days from the date of notice. This form will also be available on the ▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇ website. 9.4.2 The Immediate Management Supervisor or designee shall conduct a classroom/worksite observation which shall be scheduled subsequent to the first quarter and prior to the last eighth of the term. 9.4.2.1 At least fourteen (14) calendar days prior to observation, the Immediate Management Supervisor or designee will provide the Unit Member with notification of not more than three alternate dates and approximate times during which the classroom/worksite observation may be conducted. 9.4.2.2 A designee who conducts a classroom/worksite observation may be any of the following: another academic administrator; a management program assistant; a full-time faculty member; and adjunct faculty member; a professional expert with teaching experience. 9.4.3 At least fourteen (14) calendar days in advance, the Immediate Management Supervisor or designee will provide the Unit Member with notification of the dates, classes or other circumstances during which student evaluations will be administered. 9.4.3.1 The Unit Member shall leave the classroom prior to the administration of the student evaluations (Appendixes B-4 through B-6). 9.4.3.2 The student evaluation forms (or other raw data) shall be retained by the Immediate Management Supervisor until the final grades have been posted, after which time they shall be provided to the Unit Member, if requested by the Unit Member within ninety calendar days of the last instructional day of the term for which the Unit Member was evaluated. 9.4.4 Evaluations shall use the Adjunct Faculty Evaluation Form (Appendixes B-1 through B-3) as appropriate by the assignment of the Unit Member and shall result in a rating for each evaluative criterion and an overall rating of “excellent,” “satisfactory,” “needs improvement” or “unsatisfactory.” Evaluations shall be based upon the criteria set forth in the Adjunct Faculty Evaluation Forms. Evaluations shall not include assessment of the Unit Member’s participation in extracurricular activities that are not reasonably related to, and comprehended within, the scope of the Unit Member’s instructional or other academic assignment. 9.4.5 The assessment of the Immediate Management Supervisor or designee and a summary of the results of the student evaluations shall be recorded on the appropriate performance evaluation form. 9.4.6 If the Unit Member has returned the form, in compliance with section 9.4.1.4, indicating the Unit Member’s current mailing address, the completed performance evaluation form will be sent to the Unit Member for review, by U.S. mail to the mailing address specified. 9.4.6.1 Within fourteen (14) calendar days of the date of mailing of the evaluation form, the Unit Member shall sign and return the performance evaluation form to the Immediate Management Supervisor. The Unit Member shall have the right to enter and attach a response to the performance evaluation form. 9.4.6.2 The Unit Member may also attach to the performance evaluation form a written request for a post-evaluation conference with the evaluator to discuss the results of the evaluation. If so requested by the Unit Member, a post-evaluation conference shall be scheduled at a time reasonably convenient to the Unit Member. 9.4.6.3 The performance evaluation form and the Unit Member’s attached response, if any, will be placed in the Unit Member’s personnel file. 9.4.6.4 If the Unit Member does not sign and return the evaluation form and any permitted attachments by the deadline specified in section 9.4.6.1, a notation to that effect shall be made on the performance evaluation form by the Immediate Management Supervisor and the completed performance evaluation form will be placed in the Unit Member’s personnel file. 9.4.7 If the Unit member has not returned the form, in compliance with section 9.4.1.4, indicating the Unit Member’s current mailing address, a notation to that effect shall be made on the performance evaluation form by the Immediate Management Supervisor and the completed performance evaluation form will be placed in the Unit Member’s personnel file. 9.4.8 In the event the evaluation results in unsatisfactory ratings or recommendations for improvement, a follow-up evaluation may be conducted at the discretion of the Immediate Management Supervisor. The follow-up evaluation will be placed in the Unit Member’s personnel file. 9.4.9 Where the Unit Member’s assignment during the term of evaluation is less than the full duration of the semester or trimester, the evaluation process shall be conducted in accordance with timelines developed by the Immediate Management Supervisor, after consultation with the Unit Member. 9.4.10 In the event the Unit Member is not available for classroom/worksite observation on any of the alternative dates as provided in section 9.4.2.1, or the instructional/worksite activities being conducted on those dates are not appropriate for evaluation as determined by the evaluator, the classroom/worksite observation may be scheduled at the convenience of the evaluator.

Administrative Evaluation. 9.4.1 Within the first four weeks of the semester or trimester in which the evaluation is to occur, the Immediate Management Supervisor or designee will provide those Unit Members to be evaluated with an evaluation packet consisting of the following: 9.4.1.1 instructions which outline the evaluation process; 9.4.1.2 a copy of the Performance Evaluation form; 9.4.1.3 a list of job-related materials such as course syllabi, samples of assignments, examinations, class handouts, faculty to student communications, etc., to be submitted for review and the date by which such materials are to be submitted, which all shall be not less than fourteen (14) calendar days form the date of notice. 9.4.1.4 a form which shall be completed by the Unit Member indicating the Unit Member’s current mailing address and returned to the Immediate Management Supervisor not more than fourteen (14) calendar days from the date of notice. This form will also be available on the ▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇ North Orange County Community College District website. 9.4.2 The Immediate Management Supervisor or designee shall conduct a classroom/worksite observation which shall be scheduled subsequent to the first quarter and prior to the last eighth of the term. 9.4.2.1 At least fourteen (14) calendar days prior to observation, the Immediate Management Supervisor or designee will provide the Unit Member with notification of not more than three alternate dates and approximate times during which the classroom/worksite observation may be conducted. 9.4.2.2 A designee who conducts a classroom/worksite observation may be any of the following: another academic administrator; a management program assistant; a full-time faculty member; and an adjunct faculty member; a professional expert with teaching experience. 9.4.3 At least fourteen (14) calendar days in advance, the Immediate Management Supervisor or designee will provide the Unit Member with notification of the dates, classes or other circumstances during which student evaluations will be administered. 9.4.3.1 The Unit Member shall leave the classroom prior to the administration of the student evaluations (Appendixes B-4 through B-6). 9.4.3.2 The student evaluation forms (or other raw data) shall be retained by the Immediate Management Supervisor until the final grades have been posted, after which time they shall be provided to the Unit Member, if requested by the Unit Member within ninety calendar days of the last instructional day of the term for which the Unit Member was evaluated. 9.4.4 Evaluations shall use the Adjunct Faculty Evaluation Form (Appendixes B-1 through B-3) as appropriate by the assignment of the Unit Member and shall result in a rating for each evaluative criterion and an overall rating of “excellent,” “satisfactory,” “needs improvement” or “unsatisfactory.” Evaluations shall be based upon the criteria set forth in the Adjunct Faculty Evaluation Forms. The evaluation of distance education classes shall also adhere to distance education guidelines as provided in course outlines, department distance education guidelines, distance education campus handbooks, and the Online Education Initiative (OEI) rubric. Evaluations shall not include assessment of the Unit Member’s participation in extracurricular activities that are not reasonably related to, and comprehended within, the scope of the Unit Member’s instructional or other academic assignment. 9.4.5 The assessment of the Immediate Management Supervisor or designee and a summary of the results of the student evaluations shall be recorded on the appropriate performance evaluation form. 9.4.6 The Unit Member shall be sent the completed performance evaluation no later than 14 calendar days after the end of semester. If the Unit Member has returned the form, in compliance with section 9.4.1.4, indicating the Unit Member’s current mailing address, the completed performance evaluation form will be sent to the Unit Member for review, by U.S. mail to the mailing address specified. 9.4.6.1 Within fourteen (14) calendar days of the date of mailing of the evaluation form, the Unit Member shall sign and return the performance evaluation form to the Immediate Management Supervisor. The Unit Member shall have the right to enter and attach a response to the performance evaluation form. 9.4.6.2 The Unit Member may also attach to the performance evaluation form a written request for a post-evaluation conference with the evaluator to discuss the results of the evaluation. If so requested by the Unit Member, a post-evaluation conference shall be scheduled at a time reasonably convenient to the Unit Member. 9.4.6.3 The performance evaluation form and the Unit Member’s attached response, if any, will be placed in the Unit Member’s personnel file. 9.4.6.4 If the Unit Member does not sign and return the evaluation form and any permitted attachments by the deadline specified in section 9.4.6.1, a notation to that effect shall be made on the performance evaluation form by the Immediate Management Supervisor and the completed performance evaluation form will be placed in the Unit Member’s personnel file. 9.4.7 If the Unit member has not returned the form, in compliance with section 9.4.1.4, indicating the Unit Member’s current mailing address, a notation to that effect shall be made on the performance evaluation form by the Immediate Management Supervisor and the completed performance evaluation form will be placed in the Unit Member’s personnel file. 9.4.8 In the event the evaluation results in unsatisfactory ratings or recommendations for improvement, a follow-up evaluation may be conducted at the discretion of the Immediate Management Supervisor. The follow-up evaluation will be placed in the Unit Member’s personnel file. 9.4.9 Where the Unit Member’s assignment during the term of evaluation is less than the full duration of the semester or trimestersemester, the evaluation process shall be conducted in accordance with timelines developed by the Immediate Management Supervisor, after consultation with the Unit Member. 9.4.10 In the event the Unit Member is not available for classroom/worksite observation on any of the alternative dates as provided in section 9.4.2.1, or the instructional/worksite activities being conducted on those dates are not appropriate for evaluation as determined by the evaluator, the classroom/worksite observation may be scheduled at the convenience of the evaluator.

Administrative Evaluation. 9.4.1 Within the first four weeks of the semester or trimester in which the evaluation is to occur, the Immediate Management Supervisor or designee will provide those Unit Members to be evaluated with an evaluation packet consisting of the following: 9.4.1.1 instructions which outline the evaluation process; 9.4.1.2 a copy of the Performance Evaluation form; 9.4.1.3 a list of job-related materials such as course syllabi, samples of assignments, examinations, class handouts, etc., to be submitted for review and the date by which such materials are to be submitted, which all shall be not less than fourteen (14) calendar days form the date of notice. 9.4.1.4 a form which shall be completed by the Unit Member indicating the Unit Member’s current mailing address and returned to the Immediate Management Supervisor not more than fourteen (14) calendar days from the date of notice. This form will also be available on the ▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇ website. 9.4.2 The Immediate Management Supervisor or designee shall conduct a classroom/worksite observation which shall be scheduled subsequent to the first quarter and prior to the last eighth of the term. 9.4.2.1 At least fourteen (14) calendar days prior to observation, the Immediate Management Supervisor or designee will provide the Unit Member with notification of not more than three alternate dates and approximate times during which the classroom/worksite observation may be conducted. 9.4.2.2 A designee who conducts a classroom/worksite observation may be any of the following: another academic administrator; a management program assistant; a full-time faculty member; and an adjunct faculty member; a professional expert with teaching experience. 9.4.3 At least fourteen (14) calendar days in advance, the Immediate Management Supervisor or designee will provide the Unit Member with notification of the dates, classes or other circumstances during which student evaluations will be administered. 9.4.3.1 The Unit Member shall leave the classroom prior to the administration of the student evaluations (Appendixes B-4 through B-6). 9.4.3.2 The student evaluation forms (or other raw data) shall be retained by the Immediate Management Supervisor until the final grades have been posted, after which time they shall be provided to the Unit Member, if requested by the Unit Member within ninety calendar days of the last instructional day of the term for which the Unit Member was evaluated. 9.4.4 Evaluations shall use the Adjunct Faculty Evaluation Form (Appendixes B-1 through B-3) as appropriate by the assignment of the Unit Member and shall result in a rating for each evaluative criterion and an overall rating of “excellent,” “satisfactory,” “needs improvement” or “unsatisfactory.” Evaluations shall be based upon the criteria set forth in the Adjunct Faculty Evaluation Forms. Evaluations shall not include assessment of the Unit Member’s participation in extracurricular activities that are not reasonably related to, and comprehended within, the scope of the Unit Member’s instructional or other academic assignment. 9.4.5 The assessment of the Immediate Management Supervisor or designee and a summary of the results of the student evaluations shall be recorded on the appropriate performance evaluation form. 9.4.6 The Unit Member shall be sent the completed performance evaluation no later than 14 calendar days after the end of semester/trimester. If the Unit Member has returned the form, in compliance with section 9.4.1.4, indicating the Unit Member’s current mailing address, the completed performance evaluation form will be sent to the Unit Member for review, by U.S. mail to the mailing address specified. 9.4.6.1 Within fourteen (14) calendar days of the date of mailing of the evaluation form, the Unit Member shall sign and return the performance evaluation form to the Immediate Management Supervisor. The Unit Member shall have the right to enter and attach a response to the performance evaluation form. 9.4.6.2 The Unit Member may also attach to the performance evaluation form a written request for a post-evaluation conference with the evaluator to discuss the results of the evaluation. If so requested by the Unit Member, a post-evaluation conference shall be scheduled at a time reasonably convenient to the Unit Member. 9.4.6.3 The performance evaluation form and the Unit Member’s attached response, if any, will be placed in the Unit Member’s personnel file. 9.4.6.4 If the Unit Member does not sign and return the evaluation form and any permitted attachments by the deadline specified in section 9.4.6.1, a notation to that effect shall be made on the performance evaluation form by the Immediate Management Supervisor and the completed performance evaluation form will be placed in the Unit Member’s personnel file. 9.4.7 If the Unit member has not returned the form, in compliance with section 9.4.1.4, indicating the Unit Member’s current mailing address, a notation to that effect shall be made on the performance evaluation form by the Immediate Management Supervisor and the completed performance evaluation form will be placed in the Unit Member’s personnel file. 9.4.8 In the event the evaluation results in unsatisfactory ratings or recommendations for improvement, a follow-up evaluation may be conducted at the discretion of the Immediate Management Supervisor. The follow-up evaluation will be placed in the Unit Member’s personnel file. 9.4.9 Where the Unit Member’s assignment during the term of evaluation is less than the full duration of the semester or trimester, the evaluation process shall be conducted in accordance with timelines developed by the Immediate Management Supervisor, after consultation with the Unit Member. 9.4.10 In the event the Unit Member is not available for classroom/worksite observation on any of the alternative dates as provided in section 9.4.2.1, or the instructional/worksite activities being conducted on those dates are not appropriate for evaluation as determined by the evaluator, the classroom/worksite observation may be scheduled at the convenience of the evaluator.

Administrative Evaluation. 9.4.1 Within the first four weeks of the semester or trimester in which the evaluation is to occur, the Immediate Management Supervisor or designee will provide those Unit Members to be evaluated with an evaluation packet consisting of the following: 9.4.1.1 instructions which outline the evaluation process; 9.4.1.2 a copy of the Performance Evaluation form; 9.4.1.3 a list of job-related materials such as course syllabi, samples of assignments, examinations, class handouts, faculty to student communications, etc., to be submitted for review and the date by which such materials are to be submitted, which all shall be not less than fourteen (14) calendar days form the date of notice. 9.4.1.4 a form which shall be completed by the Unit Member indicating the Unit Member’s current mailing address and returned to the Immediate Management Supervisor not more than fourteen (14) calendar days from the date of notice. This form will also be available on the ▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇ website. 9.4.2 The Immediate Management Supervisor or designee shall conduct a classroom/worksite observation which shall be scheduled subsequent to the first quarter and prior to the last eighth of the term. 9.4.2.1 At least fourteen (14) calendar days prior to observation, the Immediate Management Supervisor or designee will provide the Unit Member with notification of not more than three alternate dates and approximate times during which the classroom/worksite observation may be conducted. 9.4.2.2 A designee who conducts a classroom/worksite observation may be any of the following: another academic administrator; a management program assistant; a full-time faculty member; and an adjunct faculty member; a professional expert with teaching experience. 9.4.3 At least fourteen (14) calendar days in advance, the Immediate Management Supervisor or designee will provide the Unit Member with notification of the dates, classes or other circumstances during which student evaluations will be administered. 9.4.3.1 The Unit Member shall leave the classroom prior to the administration of the student evaluations (Appendixes B-4 through B-6). 9.4.3.2 The student evaluation forms (or other raw data) shall be retained by the Immediate Management Supervisor until the final grades have been posted, after which time they shall be provided to the Unit Member, if requested by the Unit Member within ninety calendar days of the last instructional day of the term for which the Unit Member was evaluated. 9.4.4 Evaluations shall use the Adjunct Faculty Evaluation Form (Appendixes B-1 through B-3) as appropriate by the assignment of the Unit Member and shall result in a rating for each evaluative criterion and an overall rating of “excellent,” “satisfactory,” “needs improvement” or “unsatisfactory.” Evaluations shall be based upon the criteria set forth in the Adjunct Faculty Evaluation Forms. The evaluation of distance education classes shall also adhere to distance education guidelines as provided in course outlines, department distance education guidelines, distance education campus handbooks, and the Online Education Initiative (OEI) rubric. Evaluations shall not include assessment of the Unit Member’s participation in extracurricular activities that are not reasonably related to, and comprehended within, the scope of the Unit Member’s instructional or other academic assignment. 9.4.5 The assessment of the Immediate Management Supervisor or designee and a summary of the results of the student evaluations shall be recorded on the appropriate performance evaluation form. 9.4.6 The Unit Member shall be sent the completed performance evaluation no later than 14 calendar days after the end of semester. If the Unit Member has returned the form, in compliance with section 9.4.1.4, indicating the Unit Member’s current mailing address, the completed performance evaluation form will be sent to the Unit Member for review, by U.S. mail to the mailing address specified. 9.4.6.1 Within fourteen (14) calendar days of the date of mailing of the evaluation form, the Unit Member shall sign and return the performance evaluation form to the Immediate Management Supervisor. The Unit Member shall have the right to enter and attach a response to the performance evaluation form. 9.4.6.2 The Unit Member may also attach to the performance evaluation form a written request for a post-evaluation conference with the evaluator to discuss the results of the evaluation. If so requested by the Unit Member, a post-evaluation conference shall be scheduled at a time reasonably convenient to the Unit Member. 9.4.6.3 The performance evaluation form and the Unit Member’s attached response, if any, will be placed in the Unit Member’s personnel file. 9.4.6.4 If the Unit Member does not sign and return the evaluation form and any permitted attachments by the deadline specified in section 9.4.6.1, a notation to that effect shall be made on the performance evaluation form by the Immediate Management Supervisor and the completed performance evaluation form will be placed in the Unit Member’s personnel file. 9.4.7 If the Unit member has not returned the form, in compliance with section 9.4.1.4, indicating the Unit Member’s current mailing address, a notation to that effect shall be made on the performance evaluation form by the Immediate Management Supervisor and the completed performance evaluation form will be placed in the Unit Member’s personnel file. 9.4.8 In the event the evaluation results in unsatisfactory ratings or recommendations for improvement, a follow-up evaluation may be conducted at the discretion of the Immediate Management Supervisor. The follow-up evaluation will be placed in the Unit Member’s personnel file. 9.4.9 Where the Unit Member’s assignment during the term of evaluation is less than the full duration of the semester or trimestersemester, the evaluation process shall be conducted in accordance with timelines developed by the Immediate Management Supervisor, after consultation with the Unit Member. 9.4.10 In the event the Unit Member is not available for classroom/worksite observation on any of the alternative dates as provided in section 9.4.2.1, or the instructional/worksite activities being conducted on those dates are not appropriate for evaluation as determined by the evaluator, the classroom/worksite observation may be scheduled at the convenience of the evaluator.