Agency Coordination and Public Involvement Clause Samples
The "Agency Coordination and Public Involvement" clause establishes requirements for engaging relevant government agencies and the public during a project's planning or execution. Typically, this involves notifying agencies of project milestones, soliciting feedback, and organizing public meetings or comment periods to gather input from stakeholders. The core function of this clause is to ensure transparency, regulatory compliance, and community engagement, thereby reducing the risk of delays or disputes arising from insufficient consultation.
Agency Coordination and Public Involvement. The Engineer shall assist the State in conducting meetings with various agencies to discuss and review the schematic design. The Engineer shall document and respond to issues related to the schematic design.
Agency Coordination and Public Involvement. The Engineer shall assist the State in conducting meetings with various agencies to discuss and review the schematic design. The Engineer shall document and respond to issues related to the schematic design. • The Engineer shall assist in conducting public meetings and public hearing during the project development process. The Engineer shall prepare schematic exhibits, constraints maps, other necessary exhibits, and assist the State in the presentation. • The Engineer shall schedule, participate in mail out, and pay for meeting notices, and facilitate a Meeting with Affected Property Owners (MAPO). • The Engineer shall prepare the adjacent property owner list, mail out and pay for notices for public meetings and hearing, draft letter to public officials, prepare, publish and pay for notices to major and local newspaper, reserve public meeting and hearing location, hire court reporter and law enforcement for public meetings and hearing, provide audio and visual rental equipment, and assist with conducting public meeting and hearing. The Engineer shall attend pre-meetings at the State’s District in preparation for every meeting and hearing, as directed by the State. • Compile public comments received and responses to comments during the MAPO, public meetings, or public hearing. Prepare a documentation of MAPO, public meetings, and public hearings, respectively, as required. The Engineer must comply with the Environmental Compliance Toolkits related to public involvement.
Agency Coordination and Public Involvement a. The Engineer shall assist the State in conducting meetings with various agencies/boards/councils to discuss and review the schematic design. The Engineer shall document and respond to issues related to the schematic design.
b. The Engineer shall assist the State in conducting meetings with major stakeholder groups to discuss the project. The Engineer shall document and respond to issues related to the schematic design.
c. The Engineer shall assist in conducting at least two public meetings and a public hearing during the project development process. The Engineer shall prepare schematic exhibits, constraints maps, other necessary exhibits, and assist the State in the presentation.
d. The Engineer shall assist in the development of graphic materials, online content and social media messages.
e. The Engineer shall develop and maintain a contact list for the project.
f. The Engineer shall schedule, participate in mail out, and pay for meeting notices, and facilitate a Meeting with Affected Property Owners (MAPO) located within or near the project’s study area.
g. The Engineer shall prepare the adjacent property owner list, mail out and pay for meeting notices, notice of public meeting(s) and hearing, draft letter to public officials, prepare, publish and pay for notices to major and local newspaper, reserve public meeting and hearing location, hire court reporter and law DocuSign Envelope ID: D78C9312-D95C-4FD3-B00A-7CFCC10A2DB4 enforcement for public hearing, audio and visual rental equipment, provide a Spanish translator, and assist with conducting public meeting(s) and hearing.
h. Compile public comments received and responses to comments during the MAPO, public meeting into a summary of public meeting, and the and the public hearing into a Public Hearing Summary Report.
Agency Coordination and Public Involvement. The Engineer shall assist the State in conducting meetings with various agencies, stakeholders, property owners, etc., to discuss and review the schematic design. The Engineer shall document and respond electronically to issues related to the schematic design primarily using the project website. DocuSign Envelope ID: ED57FAE2-481A-4535-A126-CE7F0E526760
Agency Coordination and Public Involvement. A. The Engineer shall assist the Owner in conducting up to four (4) meetings with property owners, stakeholders, and various agencies to discuss and review the schematic design. The Engineer shall document and respond to issues related to the schematic design.
B. The Engineer shall prepare up to four (4) exhibits and meeting materials to support stakeholder coordination and public outreach efforts.
Agency Coordination and Public Involvement. The Engineer shall assist the State in the development and dissemination of advance public notice of data collection activities. The Engineer shall assist the State in conducting meetings with various agencies to discuss and review the remediation plan. The Engineer shall document and respond to issues related to the plan. The Engineer shall assist in conducting public meetings and public hearing during the project development process. The Engineer shall prepare schematic exhibits, constraints maps, other necessary exhibits, and assist the State in the presentation. The Engineer shall schedule, participate in mail out, and facilitate a meeting with activists, advocacy groups, general citizens, organizations that support the rights of the disabled, elected officials, the Governor’s Committee on People with Disabilities, and any other groups or persons identified in consultation with the State. The Engineer shall arrange a meeting with the State to review all exhibits and other materials to be used prior to public meetings or hearings. The Engineer shall compile public comments received and responses to comments during the public outreach meetings, or public hearing. Prepare a documentation of public outreach meetings, and public hearings, respectively, as required. The Engineer shall comply with the Environmental Compliance Toolkits related to public involvement. The Engineer shall develop a plan for public involvement activities. The Public Involvement Plan (PIP) shall specify all activities to be performed and alternatives to be discussed during public involvement DocuSign Envelope ID: 9EE15257-8EDF-4197-A036-CBA685771963 activities and address the cultural and human environmental potential impacts. The plan shall also discuss outreach strategies for both the general public and targeted populations.
Agency Coordination and Public Involvement a) Assist the Engineer with two public meetings and a public hearing during project development. Prepare well exhibits, maps, other necessary exhibits, and assist the Engineer in the presentation.
b) Prepare the adjacent Operator list, qualified Operators in coordination with Engineer.
Agency Coordination and Public Involvement. 1. The Engineer shall assist the State in conducting meetings with various agencies to discuss and review the schematic design. The Engineer shall document and respond to issues related to the schematic design.
2. The Engineer shall assist in conducting public meetings and public hearing during the project development process. The Engineer shall prepare schematic exhibits, constraints maps, other necessary exhibits, and assist the State in the presentation.
3. The Engineer shall schedule, participate in mail out, and pay for meeting notices, and facilitate a Meeting with Affected Property Owners (MAPO) located within or near the project’s study area.
4. The Engineer shall prepare the adjacent property owner list, mail out and pay for meeting notices, notice of public meeting and hearing, draft letter to public officials, prepare, publish and pay for notices in Texarkana Gazette, reserve public meeting and hearing location, hire court reporter and law enforcement for public hearing, audio and visual rental equipment, provide a Spanish translator, and assist with conducting public meeting and hearing. DocuSign Envelope ID: 798F7E2C-0AE6-40EE-BFB4-3AB848988972
5. Compile public comments received and responses to comments during the MAPO, into a summary of public meeting and the public hearing into a Public Hearing Summary Report.
Agency Coordination and Public Involvement. 1. The Engineer shall develop a Public Involvement Plan specifying public involvement activities to be performed during project development. The plan must discuss outreach strategies for both the general public and Environmental Justice and Limited English Proficiency populations as appropriate.
2. The Engineer shall coordinate outreach efforts for a Stakeholder Work Group (group to be determined by State). This will include quarterly meetings with Stakeholders for input and feedback on the project status and direction.
3. The Engineer shall assist the State in conducting up to 10 meetings with various agencies to discuss and review the schematic design. The Engineer shall document and respond to issues related to the schematic design.
4. The Engineer shall assist in conducting a series of two (2) open house/public meetings at two
Agency Coordination and Public Involvement. The Engineer shall assist the County in conducting meetings with various agencies to discuss and review the schematic design. The Engineer shall document and respond to issues related to the schematic design. • The Engineer shall prepare exhibits and participate in a Value Engineering (VE) study. • The Engineer shall assist in conducting one public meeting and one public hearing during the project development process. The Engineer shall prepare schematic exhibits, constraints maps, other necessary exhibits, and assist the County in the presentation. • The Engineer shall participate in one Meeting with Affected Property Owners (MAPO) located within or near the project’s study area.