Common use of Clarification of Proposals Clause in Contracts

Clarification of Proposals. The con- tracting committee may elect not to hold any clarifying discussions and rec- ommend awarding the contract to the low responsive bidder. Otherwise, the contracting committee must give at least each of the three apparent lowest evaluated bidders an equal opportunity to participate in discussions for the purpose of resolving questions regard- ing the specification and contract terms and to arrive at a final price. Neither prices of other bids nor rel- ative ranking of any bidder are to be revealed under any circumstances. Such discussions may be held by tele- phone or similar means provided at least each of the three apparent lowest evaluated bidders have an equal oppor- tunity to participate. Upon completion of the clarifying discussions, the con- tracting committee will determine the lowest evaluated responsive bid. If no bids are responsive after the con- tracting committee has completed clarifying discussions, no contract award can be made under the informal bidding procedure.