Common use of Clarification of Proposals Clause in Contracts

Clarification of Proposals. To assist in the examination, evaluation and comparison of Proposals, UNDP may at its discretion, ask the Bidder for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted. UNDP will examine the Proposals to determine whether they are complete, whether the documents have been properly signed, and whether the Proposals are generally in order. Prior to the detailed evaluation, UNDP will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one, which conforms to all the terms and conditions of the RFP without material deviations. UNDP’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence. In order to assess financial strengths of the Proposers UNDP will check Financial Statements of the Proposers. The liquidity ratio (please see the formula in the Annex III-B) shall be equal or more than 1 for the analyzed periods. A Proposal determined as not substantially responsive will be rejected by UNDP and may not subsequently be made responsive by the Bidder by correction of the non-conformity. A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being opened and compared. The price Schedules of the Proposals will be opened only for submissions that passed minimum technical score of 70% (490 points) of the maximum obtainable 700 points. The evaluation will be conducted in accordance with the cumulative analysis method, according to which the technical and financial proposals have pre-assigned weights and pre-assigned maximum number of scores: technical proposal -70%, 700 points maximum, financial proposal 30%, 300 points maximum. The winning proposal will be the one with the highest sum of points obtained both for finance and technical evaluation. EVALUATION OF PROPOSALS FOR EVENT MANAGEMENT SERVICES Max. obtainable points Company / Other Entity A B C D E A. TECHNICAL PROPOSAL

Clarification of Proposals. To assist in the examination, evaluation and comparison of Proposals, UNDP may at its discretion, ask the Bidder Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted. UNDP will examine the Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the Proposals are generally in order. Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures the amount in words will prevail. Prior to the detailed evaluation, UNDP will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one, one which conforms to all the terms and conditions of the RFP without material deviations. UNDP’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence. In order to assess financial strengths of the Proposers UNDP will check Financial Statements of the Proposers. The liquidity ratio (please see the formula in the Annex III-B) shall be equal or more than 1 for the analyzed periods. A Proposal determined as not substantially responsive will be rejected by UNDP and may not subsequently be made responsive by the Bidder Offeror by correction of the non-conformity. A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price financial proposal being opened and compared. The price Schedules In the first stage, the technical evaluation shall be on the basis of responsiveness to the Terms of Reference, applying the evaluation criteria and point system specified below. A Proposal shall be rejected at this stage if it does not respond to important aspects of the Proposals will be opened Terms of Reference or it fails to achieve the minimum 700 points (70% out of 1000 points) of technical score indicated in evaluation table below. In the Second Stage, only for submissions that passed the Financial Proposal of all offerors, who have attained the minimum technical score in the technical evaluation, will be opened. The Financial Proposals of 70% (490 points) offerors who have not attained the minimum technical score will be returned unopened after completion of the maximum obtainable 700 pointsprocurement process, if they have been submitted by hard copy or submitted by e-mail. The evaluation will be conducted in accordance with the cumulative analysis method, according to which the technical and financial proposals have pre-assigned weights and pre-assigned maximum number Technical Evaluation Criteria Summary of scores: technical proposal -70%, 700 points maximum, financial proposal 30%, 300 points maximum. The winning proposal will be the one with the highest sum of points obtained both for finance and technical evaluation. EVALUATION OF PROPOSALS FOR EVENT MANAGEMENT SERVICES Max. obtainable points Technical Proposal Evaluation Forms Score Weight Points Obtainable Company / Other Entity A B C D E A. TECHNICAL PROPOSAL1. Expertise of Firm / Organization submitting Proposal 30% 300 2. Proposed Work Plan and Approach 50% 500 3. Key personnel 20% 200 Total 1000 Evaluation forms for technical proposals follow on the next two pages. The obtainable number of points specified for each evaluation criterion indicates the relative significance or weight of the item in the overall evaluation process. The Technical Proposal Evaluation Forms are: