Closeout Reporting Requirements Clause Samples

Closeout Reporting Requirements. Recipient must submit to Grantor, no later than 90 calendar days after the end date of the period of performance or completion of the project, whichever is sooner, all financial, performance, and other reports as required by the terms and conditions of the grant award, and this MOA. i. A closeout letter indicating that the project is now 100% complete, that all funds were used for the purpose appropriated and ready for final inspection. ii. A complete accounting of how all grant funds were used thru the Summary of Documentation (SOD)Form which lists all labor, material, equipment, and contract invoices with corresponding checks or other proof of payment making up the total spend for the project. iii. Copies of all invoices and a copy of proof of payment (both front and back of cleared check is required) as listed on the SOD form. iv. Bid documents (solicitation, bid evaluations, etc.), contracts. v. Insurance documentation on equipment or property purchased under this award or letter indicating lack of insurability vi. Pictures prior to the start of the project and when complete for permanent work type grants.

Closeout Reporting Requirements. In accordance with 2 CFR 200.344, SUBRECIPIENT must submit to RECIPIENT, no later than 90 calendar days after the end date of the POP, all financial, performance, and other reports as required by the terms and conditions of the federal award, this MOA and FY23 DHS Standard Terms and Conditions (Attachment 5), incorporated by reference herein, for the performance of the activities. This closeout documentation must be submitted in Salesforce.

Closeout Reporting Requirements. Following the principles of 2 CFR 200.344, RECIPIENT must submit to GRANTOR, no later than 30 calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the grant award and this MOA. This includes, but is not limited to, copies of after-action reports, including class roster, from any training or exercises funded by this grant. It also includes copies of any deliverables purchased with these grant funds such as plan rewrites, commodity flow studies, and HazMat risk assessments. ▇▇▇▇▇▇▇ notifies RECIPIENT upon completion of ▇▇▇▇▇ ▇▇▇▇▇▇▇▇. i. A complete accounting of how all grant funds were used; ii. A Certification stating the funds were used for the purpose appropriated. iii. A closeout letter indicating that the approved scope of work is complete . iv. Any other closeout documentation requested by GRANTOR. v. RECIPIENT agrees that all program activity results information reported shall be subject to review and authentication and RECIPIENT will provide access to work papers, receipts, invoices and reporting records, if requested by GRANTOR, as the GRANTOR executes any audit internal audit responsibilities. Tier II Competitive Grant 2022 Page 4 of 11 vi. Once the complete final performance and financial status report package has been received and evaluated by GRANTOR, the RECIPIENT will receive official notification of MOA close-out from GRANTOR. vii. The notification will inform RECIPIENT that GRANTOR is officially closing the MOA and retaining all MOA files and related material for a period of five (5) years or until all audit exceptions have been resolved, whichever is longer.

Closeout Reporting Requirements. 9.19.2.1 The closeout is a process that takes place upon the expiration or termination of the period in which Program Services are provided which includes the end of the Master Agreement term, the end of the Fiscal Year or any other period when the Master Agreement is terminated. The purpose of closeout is to ensure that final reports are received and evaluated, allowable costs are determined and amounts due to either County or to Contractor are determined and payment arrangements made. 9.19.2.2 Contractor shall complete and submit a mandatory Closeout Report in the form and manner designated by County. The Closeout Report shall include the reporting of expenses and accruals incurred through the last day of the Fiscal Year or Program Year. County will notify Contractor of the deadline for submission of the Closeout Report. 9.19.2.3 Contractor must ensure that all invoices are submitted and finalized prior to the submission of its Closeout Report. County will not pay invoices that are received after Contractor has submitted the Closeout Report. Once County has reviewed and accepted Contractor's Closeout Report, the data reflected on the Closeout Report will be reported to State as final. Any subsequent revisions will require the written signature and authorization of Contractor's Authorized Representative. 9.19.2.4 If this Master Agreement is terminated or cancelled prior to June 30th of any Fiscal Year, the Closeout Report shall be for that Master Agreement period which ends on the termination or cancellation date. Contractor shall submit the Closeout Report after the termination/cancellation date in the manner and timeframe designated by County.