Communication and information exchange with Others. 4.6.1.1 All communication is addressed to the Employer’s Agent. All communication is in accordance with the contract requirements and the procedure agreed with the Employer’s Agent. All communication makes reference to: The contract number that is issued by the Employer i.e. 46000…….; The title of the contract; The specific PSC clause under which the communication is issued; and A unique letter reference number. 4.6.1.2 The unique reference numbers to be used for written correspondence between the Employer’s Agent and Consultant and vice versa is as follows: From the Employer’s Agent to the Consultant: 46000….. E/C 0xxx; and From the Consultant to the Employer’s Agent: 46000…. C/E 0xxxwith 46000….. referring to the contract number and the next sequential letter (channel) number. All documents transmitted to the Employer’s Agent for review / acceptance / record / information are transmitted under cover of a document transmittal note with a completed and signed transmittal cover sheet. The title of each letter clearly summarise the purpose of the letter. 4.6.1.3 All documents transmitted to the Employer’s Agent for review/acceptance/record/information are transmitted under cover of a document transmittal note with a completed and signed transmittal cover sheet as prescribed by the procedure agreed with the Employer’s Agent, to facilitate the capture of relevant document attributes within the Employer's documentation management system. 4.6.1.4 The title of each letter clearly summarise the purpose of the letter. In accordance with PSC Core Clause 13.7, each notification deals with only one specific issue at a time and where letters are submitted electronically, the title of the letter is reflected in the subject line and only one letter is submitted per e-mail. 4.6.1.5 The Employer and the Consultant keep a Document Control Ledger (DCL) of all transmittals between the two, whilst the Consultant keeps a DCL for each Sub-Consultant. 4.6.1.6 All formal contractual communications shall be on a letterhead and bear as a minimum the date, subject, reference number, identities of sender and receiver and signature of sender and shall be delivered as attachments in the case of emails and not as a message in the email itself. 4.6.1.7 Correspondence on a day to day basis may be directed to other parties within the Employer’s organisation but care must be taken not to violate contract conditions and other provisions in terms of the contract. The Employer’s Agent as well as the Consultant’s contractual lead will be copied in on all e-mail correspondence related to the services between the Consultant’s and Employer’s personnel. 4.6.1.8 Contractual communications such as notification of Compensation Events or instructions to deliver services which are not directed at/received from the Employer’s Agent shall not be acknowledged by the Employer and decisions or actions taken or omitted as a result thereof shall be at the Consultant’s own risk. 4.6.1.9 All documents transmitted to the Employer’s Agent for review / acceptance / record / information are transmitted under cover of a document transmittal note with a completed and signed transmittal cover sheet. 4.6.1.10 The Consultant performs the following: Handles all formal communication between the Consultant and the Employer through the Employer’s Agent, or other person designated in writing by the Employer’s Agent, Conducts informal day-to-day oral communications with Others as necessary for the purpose of Providing the Services; and Maintains an up to date record of the receipt and delivery of any communication required for the purposes of the services.
Appears in 1 contract
Sources: Professional Services Contract
Communication and information exchange with Others. 4.6.1.1 2.11.1.1 All communication is addressed to the Employer’s Agent. All communication is in accordance with the contract requirements and the procedure agreed with the Employer’s Agent. All communication makes reference to: • The contract number that is issued by the Employer i.e. 46000…….; • The title of the contract; • The specific PSC clause under which the communication is issued; and • A unique letter reference number.
4.6.1.2 2.11.1.2 The unique reference numbers to be used for written correspondence between the Employer’s Agent and Consultant and vice versa is as follows: • From the Employer’s Agent to the Consultant: 46000….. E/C 0xxx; and • From the Consultant to the Employer’s Agent: 46000…. C/E 0xxxwith 46000….. referring to the contract number and the next sequential letter (channel) number. • All documents transmitted to the Employer’s Agent for review / acceptance / record / information are transmitted under cover of a document transmittal note with a completed and signed transmittal cover sheet. • The title of each letter clearly summarise the purpose of the letter.
4.6.1.3 2.11.1.3 All documents transmitted to the Employer’s Agent for review/acceptance/record/information are transmitted under cover of a document transmittal note with a completed and signed transmittal cover sheet as prescribed by the procedure agreed with the Employer’s Agent, to facilitate the capture of relevant document attributes within the Employer's documentation management system.
4.6.1.4 2.11.1.4 The title of each letter clearly summarise the purpose of the letter. In accordance with PSC Core Clause 13.7, each notification deals with only one specific issue at a time and where letters are submitted electronically, the title of the letter is reflected in the subject line and only one letter is submitted per e-mail.
4.6.1.5 2.11.1.5 The Employer and the Consultant keep a Document Control Ledger (DCL) of all transmittals between the two, whilst the Consultant keeps a DCL for each Sub-Consultantconsultant.
4.6.1.6 2.11.1.6 All formal contractual communications shall be on a letterhead and bear as a minimum the date, subject, reference number, identities of sender and receiver and signature of sender and shall be delivered as attachments in the case of emails and not as a message in the email itself.
4.6.1.7 2.11.1.7 Correspondence on a day to day-to-day basis may be directed to other parties within the Employer’s organisation but care must be taken not to violate contract conditions and other provisions in terms of the contract. The Employer’s Agent as well as the Consultant’s contractual lead will be copied in on all e-mail correspondence related to the services between the Consultant’s and Employer’s personnel.
4.6.1.8 2.11.1.8 Contractual communications such as notification of Compensation Events or instructions to deliver services which are not directed at/received from the Employer’s Agent shall not be acknowledged by the Employer and decisions or actions taken or omitted as a result thereof shall be at the Consultant’s own risk.
4.6.1.9 2.11.1.9 All documents transmitted to the Employer’s Agent for review / acceptance / record / information are transmitted under cover of a document transmittal note with a completed and signed transmittal cover sheet.
4.6.1.10 2.11.1.10 The Consultant performs the following: • Handles all formal communication between the Consultant and the Employer through the Employer’s Agent, or other person designated in writing by the Employer’s Agent, • Conducts informal day-to-day oral communications with Others as necessary for the purpose of Providing the Services; and • Maintains an up to date record of the receipt and delivery of any communication required for the purposes of the services.
Appears in 1 contract
Sources: Professional Services