Common use of Compensatory Time Off (CTO) Clause in Contracts

Compensatory Time Off (CTO). The Authority will offer a program for compensatory time off (CTO) which shall be available for overtime worked. The employee shall have the right, on a voluntary basis, to participate in the CTO program. CTO shall be earned at the rate of one and one half (1½) hours of CTO for each hour of overtime worked within the meaning of this Article. For example, a person who works two overtime hours would earn three hours of CTO. All shift and skill differential payments shall be paid to the employee in the pay period the overtime is worked and the CTO time is credited. The employee shall request that he/she receive CTO instead of overtime pay at the time the employee performs the overtime work in question. The request shall be in writing submitted to the employee’s Supervisor. The maximum amount of CTO that may be earned during the twelve (12) month period between June 1 and May 31 of a given year is eighty (80) hours. If an employee has used the maximum amount of CTO during the twelve (12) month period, any overtime will automatically be paid to the employee consistent with the Authority’s present payroll practices. If an employee has CTO time available to take off, he/she may request a particular day off. CTO may be taken at a minimum of four (4) hours. The employee shall give his/her Supervisor at least twenty four (24) hours notice of a request to use CTO. On days except Saturday or Sunday, one person per classification per work location per shift may take CTO. In addition, if there is an open vacation day or floating holiday available on any day, then CTO may be taken. Otherwise, CTO can only be taken with permission of the Supervisor. For purposes of this section, “classification” is as defined in Article 10 Section B. A Supervisor’s grant of a CTO day off cannot be changed, except with agreement of the employee. Requests to use CTO will be decided on a “first come, first serve” basis. Any current specific practice for allowance of CTO can continue but either party can cancel that practice on thirty days notice and thereafter this provision will apply. The employee shall have the right, at any time, to cash out any accrued, unused CTO. The employee shall receive his/her base rate of pay for each hour of CTO that is cashed out. All accrued CTO must be taken by the employee on or before May 31 of each year. Any accrued, unused CTO as of May 31 will be paid to the employee with the second paycheck in June.

Compensatory Time Off (CTO). The Authority will offer a program for A. CTO Accumulation and Use An employee wishing to use his/her accrued compensatory time off shall provide the City with reasonable notice. Reasonable notice is defined as at least ten (CTO10) which days. If reasonable notice is provided, the employee’s request may not be denied unless it is unduly disruptive to the department to grant the request. A request to use compensatory time off without reasonable notice may still be granted within the discretion of the supervisor, manager, assistant director or director responsible for considering the request. Compensatory time off, in lieu of overtime, shall be available for overtime worked. The employee shall have the right, on a voluntary basis, to participate in the CTO program. CTO shall be earned at the rate of taken as one and one half (1½1.5) hours off for each overtime hour worked. The maximum accumulation of compensatory time off shall be 80 hours. 1. In the event an employee accrues 80 hours of compensatory time in any one fiscal year, the employee will be ineligible to work overtime for compensatory time off for the remainder of that fiscal year and will only be eligible for cash compensation for overtime worked unless the employee uses CTO and brings the accrued balance below 80 hours. 2. Once an employee uses CTO and brings the balance below 80 hours, the employee may again accrue CTO hours up to 80 hours. 3. The department Director or designee shall determine the times at which an employee may take CTO with due regard for the wishes of the employee and particular regard for the needs of the City. 4. An employee’s CTO balance will be cashed out to zero in the final pay period of the fiscal year at the employee’s then base hourly rate of pay. Said cash payment may only occur as part of the final pay period of the fiscal year in which the compensatory time off was accrued. 5. Upon separation from employment, an employee’s CTO balance will be cashed out at the employee’s then base hourly rate of pay. B. CTO Carryover Employees shall have the option to request a carryover of up to 40 hours of CTO for each hour at the end of overtime worked within the meaning of this Articlefiscal year. For example, a person who works two overtime hours would earn three hours of CTOSuch requests must be made in writing to the Human Resources & Risk Management Director no later than June 1 or the soonest business day thereafter. All shift and skill differential payments shall hours over the amount approved for carry over will be paid to the employee in the pay period the overtime is worked and the CTO time is credited. The employee shall request that he/she receive CTO instead of overtime pay cashed out at the time the employee performs the overtime work in question. The request shall be in writing submitted to the employee’s Supervisor. The maximum amount of CTO that may be earned during the twelve (12) month period between June 1 and May 31 of a given year is eighty (80) hours. If an employee has used the maximum amount of CTO during the twelve (12) month period, any overtime will automatically be paid to the employee consistent with the Authority’s present payroll practices. If an employee has CTO time available to take off, he/she may request a particular day off. CTO may be taken at a minimum of four (4) hours. The employee shall give his/her Supervisor at least twenty four (24) hours notice of a request to use CTO. On days except Saturday or Sunday, one person per classification per work location per shift may take CTO. In addition, if there is an open vacation day or floating holiday available on any day, then CTO may be taken. Otherwise, CTO can only be taken with permission of the Supervisor. For purposes of this section, “classification” is as defined in Article 10 Section B. A Supervisor’s grant of a CTO day off cannot be changed, except with agreement of the employee. Requests to use CTO will be decided on a “first come, first serve” basis. Any current specific practice for allowance of CTO can continue but either party can cancel that practice on thirty days notice and thereafter this provision will apply. The employee shall have the right, at any time, to cash out any accrued, unused CTO. The employee shall receive his/her base hourly rate of pay for each hour of CTO that is cashed out. All accrued CTO must be taken by the employee on or before May 31 of each year. Any accrued, unused CTO as of May 31 will be paid to the employee with the second paycheck in Junepay.

Compensatory Time Off (CTO). A. CTO Accumulation and Use An employee wishing to use his/her accrued compensatory time off shall provide the City with reasonable notice. Reasonable notice is defined as at least ten (10) days. If reasonable notice is provided, the employee’s request may not be denied unless it is unduly disruptive to the department to grant the request. A request to use compensatory time off without reasonable notice may still be granted within the discretion of the supervisor, manager, assistant director or director responsible for considering the request. Compensatory time off, in lieu of overtime, shall be taken as one and one-half (1.5) hours for each overtime hour worked. The Authority maximum accumulation of compensatory time off shall be 80 hours. 1. In the event an employee accrues 80 hours of compensatory time in any one fiscal year, the employee will offer a program be ineligible to work overtime for compensatory time off (CTO) which shall be available for overtime workedthe remainder of that fiscal year. The employee will only be eligible for cash compensation for overtime worked unless the employee uses CTO and brings the accrued balance below 80 hours. 2. Once an employee uses CTO and brings the balance below 80 hours, the employee may again accrue CTO hours up to 80 hours. 3. The department Director or designee shall determine the times at which an employee may take CTO with due regard for the wishes of the employee and particular regard for the needs of the City. 4. An employee’s CTO balance will be cashed out to zero in the final pay period of the fiscal year at the employee’s then rate of pay. Said cash payment may only occur as part of the final pay period of the fiscal year in which said CTO was accrued. B. CTO Carryover Employees shall have the right, on option to request a voluntary basis, carryover of up to participate in the CTO program. CTO shall be earned at the rate of one and one half (1½) 40 hours of CTO for each hour at the end of overtime worked within the meaning of this Articlefiscal year. For example, a person who works two overtime hours would earn three hours of CTOSuch requests must be made in writing to the Human Resources & Risk Management Director no later than June 1 or the soonest business day thereafter. All shift and skill differential payments shall hours over the amount approved for carry over will be paid to the employee in the pay period the overtime is worked and the CTO time is credited. The employee shall request that he/she receive CTO instead of overtime pay cashed out at the time the employee performs the overtime work in question. The request shall be in writing submitted to the employee’s Supervisor. The maximum amount of CTO that may be earned during the twelve (12) month period between June 1 and May 31 of a given year is eighty (80) hours. If an employee has used the maximum amount of CTO during the twelve (12) month period, any overtime will automatically be paid to the employee consistent with the Authority’s present payroll practices. If an employee has CTO time available to take off, he/she may request a particular day off. CTO may be taken at a minimum of four (4) hours. The employee shall give his/her Supervisor at least twenty four (24) hours notice of a request to use CTO. On days except Saturday or Sunday, one person per classification per work location per shift may take CTO. In addition, if there is an open vacation day or floating holiday available on any day, then CTO may be taken. Otherwise, CTO can only be taken with permission of the Supervisor. For purposes of this section, “classification” is as defined in Article 10 Section B. A Supervisor’s grant of a CTO day off cannot be changed, except with agreement of the employee. Requests to use CTO will be decided on a “first come, first serve” basis. Any current specific practice for allowance of CTO can continue but either party can cancel that practice on thirty days notice and thereafter this provision will apply. The employee shall have the right, at any time, to cash out any accrued, unused CTO. The employee shall receive his/her base hourly rate of pay for each hour of CTO that is cashed out. All accrued CTO must be taken by the employee on or before May 31 of each year. Any accrued, unused CTO as of May 31 will be paid to the employee with the second paycheck in Junepay.

Compensatory Time Off (CTO). The Authority will offer a program All references to Chief are intended to mean the Police Chief or his/her designee. A. Overtime may be compensated for by "compensatory time off," at the election of the employee and upon his/her written request specifying the date and hours of time off (CTO) which he/she desires. Use of all CTO time shall be available for overtime workedapproved by the Chief in accordance with the staffing needs of the department. The If the Police Chief does not approve the time specified, with good cause, the employee may submit an alternative written request, as above provided, or within the restrictions provided he shall be compensated by payment not later than the earliest possible payroll period. B. If the employee shall have elect "compensatory time off," he/she may also elect to allow the rightsame to accumulate and hold/bank a maximum of seventy-two (72) CTO hours, on a voluntary basisprovided, to participate in the CTO program. CTO shall be earned at the rate of one and one half (1½) hours of CTO for each hour of overtime worked within the meaning of this Article. For examplehowever, a person who works two overtime hours would earn three hours of CTO. All shift and skill differential payments shall be paid to the employee in the pay period the overtime is worked and the CTO time is credited. The employee shall request that he/she receive CTO instead of overtime pay so notifies the Police Chief and provided, further, however, that at the such time the employee performs the overtime work in question. The request shall be in writing submitted to the employee’s Supervisor. The maximum amount of CTO that may be earned during the twelve (12) month period between June 1 and May 31 of a given year is eighty (80) hours. If an employee has used the maximum amount of CTO during the twelve (12) month period, any overtime will automatically be paid to the employee consistent with the Authority’s present payroll practices. If an employee has CTO time available to take off, as he/she shall elect to take "compensatory time off," his/her right herein above set forth to specify the date and hours shall still prevail. Department members shall submit a written request to use CTO to the Chief at least forty-eight (48) hours in advance of the day he/she wants to use said time. Every effort shall be made to respect that request. However, the Chief or the officer in charge may approve CTO for a department member less than forty- eight (48) hours in advance. In those cases where the Chief is not available, a shift supervisor (officer in charge) may approve a request a particular day offto utilize CTO with less than forty-eight (48) hour notice if the leave request for CTO does not cause overtime. When an employee accumulates in excess of seventy-two (72) hours of CTO, the Chief shall have the right to schedule that employee off to reduce his/her CTO accumulation. On the tour of duty prior to scheduling an employee off on CTO, the Chief will notify that employee of his/her intention to schedule him/her off on CTO, with less notice by mutual agreement. The Chief shall make every effort to allow that employee to choose the day(s) he/she wants off from duty within the Chief’s specified time frame and in accordance with the staffing needs of the department. Department members may annually (calendar year) carry forward seventy-two (72) CTO hours, but shall, at no time, be eligible for monetary compensation for any CTO, unless denied the opportunity to use CTO in accordance with the terms of this provision/article. CTO may not be taken used for early retirement. It is further agreed that any "Compensatory time" which is earned and accumulated may be used as sick leave at a minimum of the officer's discretion. At the Chief’s discretion, CTO may be used in increments up to four (4) hours. The employee shall give his/her Supervisor at least twenty consecutive work days or longer and may be combined with vacation leave resulting in more than four (244) hours notice of a request to use CTO. On consecutive work days except Saturday or Sunday, one person per classification per work location per shift may take CTO. In addition, if there is an open vacation day or floating holiday available on any day, then CTO may be taken. Otherwise, CTO can only be taken with permission of the Supervisor. For purposes of this section, “classification” is as defined in Article 10 Section B. A Supervisor’s grant of a CTO day off cannot be changed, except with agreement of the employee. Requests to use CTO will be decided on a “first come, first serve” basis. Any current specific practice for allowance of CTO can continue but either party can cancel that practice on thirty days notice and thereafter this provision will apply. The employee shall have the right, at any time, to cash out any accrued, unused CTO. The employee shall receive his/her base rate of pay for each hour of CTO that is cashed out. All accrued CTO must be taken by the employee on or before May 31 of each year. Any accrued, unused CTO as of May 31 will be paid to the employee with the second paycheck in Juneoff.