Contract Award Procedure Sample Clauses
The Contract Award Procedure clause outlines the steps and requirements for selecting and officially granting a contract to a successful bidder or party. Typically, this clause details the evaluation process, notification methods, and any necessary documentation or approvals before the contract becomes binding. For example, it may specify timelines for decision-making, criteria for selection, and the formalities required to finalize the award. Its core function is to ensure transparency, fairness, and consistency in the awarding process, thereby reducing disputes and clarifying expectations for all parties involved.
Contract Award Procedure. Lot 1
6.1 Subject to paragraphs 1 (Overview) to 5 (The Administering Authority’s Responsibility for Awards) of Schedule 4 (Call for Competition Procedure), a Contracting Authority may award a Call-Off Contract to the successful Potential Provider by sending (whether electronically or otherwise) a duly completed Template Call-Off Contract to the successful Potential Provider for execution.
6.2 The Parties agree that any document or communication (including any document or communication in the apparent form of a Call-Off Contract) which is not as described in this paragraph 6 (Contract ▇▇▇▇▇ Procedure – Lot 1) of Schedule 4 (Call for Competition Procedure) shall not constitute a Call-Off Contract under this DPS Agreement.
6.3 On receipt of a duly completed Template Call-Off Contract as described in paragraph 6.1 (Contract ▇▇▇▇▇ Procedure – Lot 1) of Schedule 4 (Call for Competition Procedure) from a Contracting Authority the Provider shall accept the form of Template Call-Off Contract by promptly signing and returning (whether by electronic means or otherwise) a copy of the Template Call-Off Contract to the Contracting Authority concerned.
6.4 On receipt of the signed Template Call-Off Contract from the successful Potential Provider the Contracting Authority shall also execute the Template Call-Off Contract (whether by electronic means or otherwise) within two (2) Working Days of receipt and the Call-Off Contract shall be effective on that date.
Contract Award Procedure. Lot 2
7.1 Subject to 1 (Overview) to 5 (The Administering Authority’s Responsibility for Awards), a Contracting Authority may enter into the Form of Asset Finance Lease by sending to the relevant Asset Finance Provider a duly executed version of the Form of Asset Finance Lease submitted by the Asset Finance Party as part of their Call for Competition Bid Response.
7.2 The Parties agree that any document or communication (including any document or communication in the apparent form of the Form of Asset Finance Lease) which is not as described in this paragraph 7 (Contract Award Procedure – Lot 2) shall not constitute an Asset Finance Lease under this DPS Agreement.
7.3 The Contracting Authority shall execute two copies of the Form of Asset Finance Lease and send both copies the Form of Asset Finance Lease (whether by electronic means or otherwise) to the Asset Finance Provider. On receipt of the duplicate copies of the Form of Asset Finance Lease executed by the Contracting Authority the Provider shall accept the Form of Asset Finance Lease by promptly executing and dating both copies and returning (whether by electronic means or otherwise) one copy of the Asset Finance Lease to the Contracting Authority concerned within two (2) days of receipt of the Form of Asset Finance Lease duly executed by the Contracting Authority.
Contract Award Procedure. Lot 1
6.1 Subject to paragraphs 1 (Overview) to 5 (The Administering Authority’s Responsibility for Awards), a Contracting Authority may award a Call-Off Contract to the successful Potential Provider by sending (whether electronically or otherwise) a duly completed Template Call-Off Contract to the successful Potential Provider for execution.
6.2 The Parties agree that any document or communication (including any document or communication in the apparent form of a Call-Off Contract) which is not as described in this paragraph 6 (Contract ▇▇▇▇▇ Procedure – Lot 1) shall not constitute a Call-Off Contract under this DPS Agreement.
6.3 On receipt of a duly completed Template Call-Off Contract as described in paragraph 6.1 (Contract ▇▇▇▇▇ Procedure – Lot 1) of Schedule 4 (Call for Competition Procedure) from a Contracting Authority the Provider shall accept the form of Template Call-Off Contract by promptly signing and returning (whether by electronic means or otherwise) a copy of the Template Call-Off Contract to the Contracting Authority concerned.
6.4 On receipt of the signed Template Call-Off Contract from the successful Potential Provider the Contracting Authority shall also execute the Template Call-Off Contract (whether by electronic means or otherwise) within two (2) Working Days of receipt and the Call-Off Contract shall be effective on that date.
Contract Award Procedure. Lot 2
7.1 Subject to 1 (Overview) to 5 (The Administering Authority’s Responsibility for Awards), a Contracting Authority may enter into the Form of Asset Finance Lease by sending to the relevant Asset Finance Provider a duly executed version of the Form of Asset Finance Lease submitted by the Asset Finance Party as part of their Call for Competition Bid Response.
7.2 The Parties agree that any document or communication (including any document or communication in the apparent form of the Form of Asset Finance Lease) which is not as described in this paragraph 7 (Contract Award Procedure – Lot 2) of Schedule 4 (Call for Competition Procedure) shall not constitute an Asset Finance Lease under this DPS Agreement.
7.3 The Contracting Authority shall execute two copies of the Form of Asset Finance Lease and send both copies the Form of Asset Finance Lease (whether by electronic means or otherwise) to the Asset Finance Provider. On receipt of the duplicate copies of the Form of Asset Finance Lease executed by the Contracting Authority the Provider shall accept the Form of Asset Finance Lease by promptly executing and dating both copies and returning (whether by electronic means or otherwise) one copy of the Asset Finance Lease to the Contracting Authority concerned within two (2) days of receipt of the Form of Asset Finance Lease duly executed by the Contracting Authority.
Contract Award Procedure. Lot 2
7.1 Subject to 1 (Overview) to 5 (The Administering Authority’s Responsibility for Awards), a Contracting Authority may enter into the Form of Asset Finance Lease by sending to the relevant Asset Finance Provider a duly executed version of the Form of Asset Finance Lease submitted by the Asset Finance Party as part of their Call for Competition Bid Response.
7.2 The Parties agree that any document or communication (including any document or communication in the apparent form of the Form of Asset Finance Lease) which is not as described in this paragraph 7 (Contract Award Procedure – Lot 2) of Schedule 4 (Call for Competition Procedure) shall not constitute an Asset Finance Lease under this DPS Agreement.
7.3 The Contracting Authority shall execute two copies of the Form of Asset Finance Lease and send both copies the Form of Asset Finance Lease (whether by electronic means or otherwise) to the Asset Finance Provider. On receipt of the duplicate copies of the Form of Asset Finance Lease executed by the Contracting Authority the Provider shall accept the Form of Asset Finance Lease by promptly executing and dating both copies and returning (whether by electronic means or otherwise) one copy of the Asset Finance Lease to the Contracting Authority concerned within two (2) days of receipt of the Form of Asset Finance Lease duly executed by the Contracting Authority.
8.1 This Schedule 5 (Call for Competition Award Criteria) is designed to assist Contracting Authorities seeking to award a Contract on a competitive basis under a Call for Competition Procedure in accordance with Schedule 4 (Call for Competition Procedure).
8.2 When awarding a Contract the Contracting Authority shall be required to evaluate submitted tenders to ensure the Contract is awarded on the basis of most economically advantageous tender (MEAT) from the point of view of the Contracting Authority. This Schedule 5 (Call for Competition Award Criteria) includes details of example evaluation criteria and a range of weightings that may be applied to those criteria. 9 The following criteria (as amended and/or refined to reflect the specific requirements of the relevant Contracting Authority) shall be applied to the Providers' compliant tenders submitted through the Call for Competition Procedure: Criteria Reference Criteria Percentage Weightings - to be set by the Contracting Authority the Call for Competition Procedure4 A Quality Assessment 30 – 70% B Financial Assessment 30 – 70% TOTAL 100%...
Contract Award Procedure. 6.1 Subject to paragraphs 1 to 5 above, a Contracting Authority may award a Contract with the Supplier by sending (including electronically) a signed order form substantially in the form (as may be amended or refined by the Contracting Authority in accordance with paragraph 2.1.2 above) of the Template Contract Order Form or the Template Contract Order Form (Rental) set out in DPS Schedule 4 . The Parties agree that any document or communication (including any document or communication in the apparent form of a Contract) which is not as described in this paragraph 6 shall not constitute a Contract under this Dynamic Purchasing System Agreement.
6.2 On receipt of an order form as described in paragraph 6.1 from a Contracting Authority the Supplier shall accept the Contract by promptly signing and returning (including by electronic means) a copy of the order form to the Contracting Authority concerned.
6.3 On receipt of the signed order form from the Supplier, the Contracting Authority shall send (including by electronic means) a written notice of receipt to the Supplier within two (2) Working Days and a Contract shall be formed.
Contract Award Procedure. If a contract is awarded pursuant to this IFB, the following detailed procedures will be followed:
5.2.1 By completing, executing and submitting the Bid, the “Offeror is thereby agreeing to abide by all terms and conditions pertaining to this IFB as issued by the Authority including the contract clauses already attached. Accordingly, the Authority has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses already published.
Contract Award Procedure. Subject to paragraphs 142 to 154 above, a Contracting Authority may award a Contract with the Supplier by sending (including electronically) a signed order form substantially in the form (as may be amended or refined by the Contracting Authority in accordance with paragraph 145.1.2 above) of the Template Order Form set out in DPS Schedule 4 (Template Order Form and Template Contract Terms). The Parties agree that any document or communication (including any document or communication in the apparent form of a Contract) which is not as described in this paragraph 156 shall not constitute a Contract under this Dynamic Purchasing System Agreement. On receipt of an order form as described in paragraph 157 from a Contracting Authority the Supplier shall accept the Contract by promptly signing and returning (including by electronic means) a copy of the order form to the Contracting Authority concerned. On receipt of the signed order form from the Supplier, the Contracting Authority shall send (including by electronic means) a written notice of receipt to the Supplier within two (2) Working Days and a Contract shall be formed.
Contract Award Procedure. STANDARD AWARD PROCESS
Contract Award Procedure. ⬜ a. Lowest compliant bidder This Contract will be awarded to the lowest compliant bidder according to the option selected by the Signatory Body for the collection days, based on the total amount of the bid for the entire term of the Contract (including any renewals thereof, and including taxes). The Signatory Body does not undertake to accept the lowest or any of the bids received, and shall have no obligations whatsoever towards the bidder or bidders.
⬜ b. Unsatisfactory performance The Signatory Body reserves its rights to refuse any bid from a bidder who, in the last two (2) years prior to the bid opening date, has been the object of an unsatisfactory performance evaluation in connection with the execution of a contract awarded by the Signatory Body.
⬜ c. Involvement of ÉEQ Bidders are expressly informed and acknowledge that ÉEQ may be involved in the analysis of the bids in certain circumstances. For this purpose, bidders give their consent to having a copy of their bid and any related documents sent to ÉEQ after the bid opening, it being understood that ÉEQ will maintain the confidentiality of those documents and will not use them in any other way.