Common use of Employee Request for a Flexible Work Arrangement Clause in Contracts

Employee Request for a Flexible Work Arrangement. Employees may request flexible working arrangements (including under Part 6AA of the Employment Relations Act 2000). Such requests may relate to days of work, hours of work, or place of work and may be for temporary or permanent flexible working arrangements. Any agreed change to the actual hours of work will be documented in writing. To make a request for a Flexible Working Arrangement with your manager: a. Have a conversation with your manager about the working arrangement you would like (refer to the ‘MPI Flexible Working Arrangements Policy’ and ‘Flexible Working Toolkit’ for guidance as to what could be covered and considered during this discussion) b. Complete the ‘Request for a Flexible Working Arrangements form c. Submit the request to your manager Managers must consider all requests for flexible working arrangements carefully in a fair way and in good faith. The request must be acknowledged in writing. In considering the request, managers should refer to the ‘MPI Flexible Working Arrangements Policy’ and ‘Flexible Working Toolkit’ for guidance. There may be informal or formal flexible working arrangements. Informal and formal arrangements require agreement by a manager. However, informal arrangements do not require a change to the employee’s employment contract but the arrangement must still be documented The manager must deal with a request as soon as possible, but no later than one month after you receive it. (Note: this is a statutory requirement.) They must respond in writing. When a request for FWA is approved, managers will: 1. Deliver the decision in writing 2. Remind the employee the FWA will incur a change in employment terms and conditions (unless agreed otherwise) 3. Communicate with all relevant parties, update HR, provide HR with a completed Flexible Work Arrangements form and consider whether H&S requirements are still satisfied. Before a request for FWA is declined, and it must be in writing, managers will: 1. Explore all alternatives 2. Pass on the request to HR advisers for further consideration 3. Pass on the request to their own management for solutions requiring higher delegations 4. Have received approval from the Director to decline the request (as per the Flexible Working Arrangements Policy).