Common use of Evaluation Report Procedures Clause in Contracts

Evaluation Report Procedures. Each evaluation shall be reported by the evaluator utilizing the ▇▇▇▇▇▇▇▇▇ and the State 8 criteria as prescribed by the appropriate evaluation form: A. Supervisor’s Report In the event that an evaluator determines on the basis of the evaluation criteria that the performance of an employee is Basic or Unsatisfactory, the evaluator shall report the same in writing to the Superintendent at least 10 days prior to the beginning of any probationary period. A non-provisional employee with a final cumulative score of Unsatisfactory will be recommended for probation. A non-provisional employee will also be recommended for probation if he/she receives a final cumulative score of Basic in two consecutive years or two Basic scores within a three year period. Should an evaluator determine that concerns exist early enough in the year in order to adequately complete a Comprehensive Evaluation, the employee may be moved from Focused to Comprehensive at that time. Should this occur, the scores may be used to determine probationary status. The Superintendent or his/her designee shall notify OEA leadership of the proposed probationary status of the employee. The report shall include the following: 1. The evaluation report 2. A recommended specific and reasonable program designed to assist the employee in improving his or her performance. Such a program will include clear expectations for the employee as well areas of support the District will provide. 3. Student Growth tools that will be utilized. B. Establishment of Probationary Period If the Superintendent concurs with the evaluator’s judgment that the performance of the employee warrants probation as described above, the Superintendent shall place the employee in a probationary status for a duration of no less than 60 school days. Days may be added if deemed necessary to complete a program for improvement and evaluate the probationer's performance, as long as the probationary period is concluded before May 15th of the same school year. On or before the first day of the probationary period, the employee shall be given written notice of the action of the Superintendent which notice shall contain the following information: 1. Specific areas of performance deficiencies; 2. A suggested specific and reasonable program for improvement. This plan shall include a prescription for remediation which spells out courses of action which provide the employee the opportunity to demonstrate an acceptable measurable level of performance; 3. A statement indicating: a) the duration of the probationary period and b.) that the purpose of the probationary period is to give the employee the opportunity to demonstrate improvement in his or her area or areas of deficiency; and 4. A prescription for assistance to include available resources, when deemed appropriate, in the reasonable judgment of the Superintendent, whereby the employee will be assisted in improving the level of performance to an acceptable level. C. Evaluation During the Probationary Period 1. At or about the time of the delivery of a probationary letter, the evaluator or other supervisor shall hold a conference with the probationary employee to discuss performance deficiencies and the remedial measures to be taken. When appropriate in the judgment of the evaluator or other supervisor, he/she may authorize additional supervisory or administrative personnel to observe or aid the employee. He/She may also authorize additional certificated or WEA representatives to aid the employee in improving his or her areas of deficiency or providing additional feedback. Any additional support shall be provided as a result of a discussion between the employee and the evaluator. 2. During the probationary period the evaluator or other supervisor shall meet with the probationary employee at least twice during each 20 school day period to supervise and make a written evaluation of the progress, if any, made by the employee. After each meeting required by this section the evaluator or other supervisor shall prepare a memorandum summarizing the matters discussed at the meeting, including an evaluation of the progress, if any, being made by the employee. 3. If a procedural error occurs in the implementation of a program for improvement, the error does not invalidate the probationer's plan for improvement or evaluation activities unless the error materially affects the effectiveness of the plan or the ability to evaluate the probationer's performance. D. Following each observation, or series of observations, the observer shall promptly document the results of the observation on the observation form. The employee shall be provided with a copy thereof within three days after the report is prepared. Documentation during any probationary period shall be accomplished as follows: (a) Observations shall be documented as provided above (b) After each twice monthly meeting the principal or supervisor shall prepare a memorandum summarizing the matters discussed at the meeting, including an evaluation of the progress, if any, being made by the employee. The summary shall include a report of the matters discussed at the meeting including an evaluation of the progress, if any being made by the employee: and (c) At the end of the probationary period, the principal or supervisor shall prepare a Final Evaluation Report.