Common use of FEES, BILLING AND FINANCIAL PROCEDURES Clause in Contracts

FEES, BILLING AND FINANCIAL PROCEDURES. 1. DORS funding for job coaching is initiated when the person served has been placed in employment and/or job development. DORS will send an authorization to SUNFLOWER BAKERY as the written agreement to pay the approved hourly fee for individual job coaching. 2. Services which DORS will purchase shall not begin until the appropriate authorization is written and approved. DORS will not be responsible for the payment of any fees charged by SUNFLOWER BAKERY for services provided prior to the time negotiated as identified on the authorization. 3. SUNFLOWER BAKERY fee for job coaching is based on the following Hourly Payments: Up to 60 hours of supported employment job coaching purchased by DORS and authorized in 20 hour increments may be used for job development. Additional hours of job development may be requested and require written justification by SUNFLOWER BAKERY and approval of the DORS regional/program director. Once employment is obtained, job coaching may be authorized in increments determined on an individual basis, not to exceed 50 hours at a time. If the total hours (job development, if applicable, and job coaching) are anticipated to exceed 135 hours, the provider must provide written justification and the approval of the DORS regional director is required, with a staffing scheduled as determined by the DORS regional director. Job-coaching may be provided at the job site or off-site if requested by the individual. as outlined in Appendix 2, Fee Schedule. 4. By referring an individual for Job Coaching Services and entering into a purchase of service agreement, DORS expressly does not intend to enter into an employer-employee relationship with the person served or with Sunflower Bakery. 5. DORS provides an authorization in advance of the Job Coaching Services provided for each enrolled individual. An individual is considered to be enrolled until he or she completes the prescribed program as noted on the DORS authorization or is discharged from the program by the provider. All days of absence must be reported on the monthly progress reports to the DORS counselors. 6. Agencies providing services authorized by DORS are required to agree not to accept any payment from the person served or his or her family for those services unless agreed to in advance according to the DORS Financial Need Policy. 7. An invoice on SUNFLOWER BAKERY letterhead for Job Coaching Services will be sent with the progress report. Invoices requesting payment must be submitted simultaneously with a report or they will be returned to SUNFLOWER BAKERY and thus increase the processing time for payment. Progress reports and invoices will be sent until DORS funding ends. 8. The Federal Identification Number of SUNFLOWER BAKERY must be placed on all invoices in order to reduce processing time and for income tax purposes. 9. DORS shall not provide, and SUNFLOWER BAKERY shall not accept DORS payment for program services which have not been approved or accredited by DORS or a DORS- approved national accrediting organization and for which no DORS fee has been established under the Cooperative Agreement. 10. Missed appointment or no show/withdrawal within the 1st week. DORS shall pay a “missed appointment” fee to SUNFLOWER BAKERY should a person served withdraw from any service before the end of the first week. • Services charged at a weekly rate – The no show fee is equal to the cost of two (2) days of service. • Services charged at an hourly rate – The no show fee is equal to the cost of two (2) hours. 11. Missed appointment or no show/withdrawal after the 1st week. After the first week, adjustments in the weekly fee shall be made should a person served be absent for more than three consecutive days. SUNFLOWER BAKERY shall report absences early and all dates of absence must be reported on the monthly progress reports to the DORS counselor.

FEES, BILLING AND FINANCIAL PROCEDURES. 1. DORS funding for job coaching is initiated when the person served has been placed in employment and/or job development. DORS will send an authorization to SUNFLOWER BAKERY YOUR SUPPORT SERVICES as the written agreement to pay the approved hourly fee for individual job coaching. 2. Services which DORS will purchase shall not begin until the appropriate authorization is written and approved. DORS will not be responsible for the payment of any fees charged by SUNFLOWER BAKERY YOUR SUPPORT SERVICES for services provided prior to the time negotiated as identified on the authorization. 3. SUNFLOWER BAKERY YOUR SUPPORT SERVICES fee for job coaching is based on the following Hourly Payments: Up to 60 hours of supported employment job coaching purchased by DORS and authorized in 20 hour increments may be used for job development. Additional hours of job development may be requested and require written justification by SUNFLOWER BAKERY YOUR SUPPORT SERVICES and approval of the DORS regional/program director. Once employment is obtained, job coaching may be authorized in increments determined on an individual basis, not to exceed 50 hours at a time. If the total hours (job development, if applicable, and job coaching) are anticipated to exceed 135 hours, the provider must provide written justification and the approval of the DORS regional director is required, with a staffing scheduled as determined by the DORS regional director. Job-coaching may be provided at the job site or off-site if requested by the individual. individual as outlined in Appendix 2, Fee Schedule. 4. For Supported Employment, once DORS funding has ended, YOUR SUPPORT SERVICES is responsible for providing ongoing follow-along services to persons served to include continuous or periodic job skill training services at least twice monthly at the work site (or off-site if requested by the individual) throughout the term of the individual’s employment. The extended services to be provided by YOUR SUPPORT SERVICES following the termination of time-limited services provided by DORS will be specified in each IPE of the persons served. 5. By referring an individual for Job Coaching Services and entering into a purchase of service agreement, DORS expressly does not intend to enter into an employer-employee relationship with the person served or with Sunflower BakeryYOUR SUPPORT SERVICES. 56. DORS provides pays an authorization in advance of hourly rate for the Job Coaching Services provided for each enrolled individual. An individual is considered to be enrolled until he or she completes the prescribed program as noted on the DORS authorization or is discharged from the program by the provider. All days of absence must be reported on the monthly progress reports to the DORS counselors. 67. Agencies providing services authorized by DORS are required to agree not to accept any payment from the person served or his or her family for those services unless agreed to in advance according to the DORS Financial Need Policy. 78. An invoice on SUNFLOWER BAKERY YOUR SUPPORT SERVICES letterhead for Job Coaching Services will be sent with the progress report. Invoices requesting payment must be submitted simultaneously with a report or they will be returned to SUNFLOWER BAKERY YOUR SUPPORT SERVICES and thus increase the processing time for payment. Progress reports and invoices will be sent until DORS funding ends. 89. The Federal Identification Number of SUNFLOWER BAKERY YOUR SUPPORT SERVICES must be placed on all invoices in order to reduce processing time and for income tax purposes. 910. DORS shall not provide, and SUNFLOWER BAKERY YOUR SUPPORT SERVICES shall not accept DORS payment for program services which have not been approved or accredited by DORS or a DORS- DORS-approved national accrediting organization and for which no DORS fee has been established under the Cooperative Agreement. 1011. Missed appointment or no show/withdrawal within the 1st week. DORS shall pay a “missed appointment” fee to SUNFLOWER BAKERY YOUR SUPPORT SERVICES should a person served withdraw from any service before the end of the first week. • Services charged at a weekly rate – The no show fee is equal to the cost of two (2) days of service. • Services charged at an hourly rate – The no show fee is equal to the cost of two (2) hours. 1112. Missed appointment or no show/withdrawal after the 1st week. After the first week, adjustments in the weekly fee shall be made should a person served be absent for more than three consecutive days. SUNFLOWER BAKERY YOUR SUPPORT SERVICES shall report absences early and all dates of absence must be reported on the monthly progress reports to the DORS counselor.

FEES, BILLING AND FINANCIAL PROCEDURES. 1. DORS funding for job coaching is initiated when the person served has been placed in employment and/or job development. DORS will send an authorization to SUNFLOWER BAKERY POSITIVE TRANSITIONS as the written agreement to pay the approved hourly fee for individual job coaching. 2. Services which DORS will purchase shall not begin until the appropriate authorization is written and approved. DORS will not be responsible for the payment of any fees charged by SUNFLOWER BAKERY POSITIVE TRANSITIONS for services provided prior to the time negotiated as identified on the authorization. 3. SUNFLOWER BAKERY Positive Transitions fee for job coaching is based on the following Hourly Payments: Up to 60 hours of supported employment job coaching purchased by DORS and authorized in 20 hour increments may be used for job development. Additional hours of job development may be requested and require written justification by SUNFLOWER BAKERY POSITIVE TRANSITIONS and approval of the DORS regional/program director. Once employment is obtained, job coaching may be authorized in increments determined on an individual basis, not to exceed 50 hours at a time. If the total hours (job development, if applicable, and job coaching) are anticipated to exceed 135 hours, the provider must provide written justification and the approval of the DORS regional director is required, with a staffing scheduled as determined by the DORS regional director. Job-coaching may be provided at the job site or off-site if requested by the individual. as outlined in Appendix 2, Fee Schedule. 4. For Supported Employment, once DORS funding has ended, POSITIVE TRANSITIONS is responsible for providing ongoing follow-along services to persons served to include continuous or periodic job skill training services at least twice monthly at the work site (or off-site if requested by the individual) throughout the term of the individual’s employment. The extended services to be provided by POSITIVE TRANSITIONS following the termination of time-limited services provided by DORS will be specified in each IPE of the persons served. 5. By referring an individual for Job Coaching Services and entering into a purchase of service agreement, DORS expressly does not intend to enter into an employer-employee relationship with the person served or with Sunflower BakeryPOSITIVE TRANSITIONS. 56. DORS provides pays an authorization in advance of hourly rate for the Job Coaching Services provided for each enrolled individual. An individual is considered to be enrolled until he or she completes the prescribed program as noted on the DORS authorization or is discharged from the program by the provider. All days of absence must be reported on the monthly progress reports to the DORS counselors. 67. Agencies providing services authorized by DORS are required to agree not to accept any payment from the person served or his or her family for those services unless agreed to in advance according to the DORS Financial Need Policy. 78. An invoice on SUNFLOWER BAKERY POSITIVE TRANSITIONS letterhead for Job Coaching Services will be sent with the progress report. Invoices requesting payment must be submitted simultaneously with a report or they will be returned to SUNFLOWER BAKERY POSITIVE TRANSITIONS and thus increase the processing time for payment. Progress reports and invoices will be sent until DORS funding ends. 89. The Federal Identification Number of SUNFLOWER BAKERY POSITIVE TRANSITIONS must be placed on all invoices in order to reduce processing time and for income tax purposes. 910. DORS shall not provide, and SUNFLOWER BAKERY POSITIVE TRANSITIONS shall not accept DORS payment for program services which have not been approved or accredited by DORS or a DORS- approved national accrediting organization and for which no DORS fee has been established under the Cooperative Agreement. 1011. Missed appointment or no show/withdrawal within the 1st week. DORS shall pay a “missed appointment” fee to SUNFLOWER BAKERY POSITIVE TRANSITIONS should a person served withdraw from any service before the end of the first week. • Services charged at a weekly rate – The no show fee is equal to the cost of two (2) days of service. • Services charged at an hourly rate – The no show fee is equal to the cost of two (2) hours. 1112. Missed appointment or no show/withdrawal after the 1st week. After the first week, adjustments in the weekly fee shall be made should a person served be absent for more than three consecutive days. SUNFLOWER BAKERY POSITIVE TRANSITIONS shall report absences early and all dates of absence must be reported on the monthly progress reports to the DORS counselor.