Common use of FILE MAINTENANCE AND DOCUMENTATION Clause in Contracts

FILE MAINTENANCE AND DOCUMENTATION. 15 1. CONTRACTOR shall prepare all applicable files and perform all administrative 16 management tasks, as indicated in the CONTRACT. 17 2. CONTRACTOR Shall maintain all records required by the federal regulations specified in 24 18 CFR 570.503(b)(2), 570.506, 570.507, 570.508 that are pertinent to the activities to be funded under this 19 CONTRACT. 20 3. Records providing a full description of each activity undertaken. 21 4. Financial records as required by 24 CFR 570.502, and OMB Circular A-87; and 22 5. Other records necessary to document compliance with Subpart K of 24 CFR 570. 23 6. Annual Audit Submission: Independent audits to be performed by a Certified Public 24 Accountant, which shall include an audit of funds received from the COUNTY, in accordance with 25 applicable regulatory requirements. Copies of each required audit report must be provided to the 26 COUNTY within thirty (30) days after the date received by the Operator. 27 7. Retention: Operator shall retain all records pertinent to expenditures incurred under this 28 Contract for a period of five (5) years after the termination of all activities funded under this Contract, or 29 after the resolution of all federal audit finding, whichever occurs later. Records for non-expendable 30 property acquired with funds under this Contract shall be retained for five (5) years after final 31 disposition of such property. Records for any displaced person must be kept for five (5) years after s/he 32 has received final payment. 33

FILE MAINTENANCE AND DOCUMENTATION. 15 6 1. CONTRACTOR shall prepare all applicable files and perform all administrative 16 management 7 tasks, as indicated in the CONTRACTContract. 17 8 2. CONTRACTOR Shall maintain all records required by the federal regulations specified in 9 24 18 CFR 570.503(b)(2), 570.506, 570.507, 570.508 that are pertinent to the activities to be funded under 10 this 19 CONTRACTContract. 20 11 3. Records providing a full description of each activity undertaken. 21 12 4. Financial records as required by 24 CFR 570.502, and OMB Circular A-87; and 22 13 5. Other records necessary to document compliance with Subpart K of 24 CFR 570. 23 14 6. Annual Audit Submission: Independent audits to be performed by a Certified Public 24 15 Accountant, which shall include an audit of funds received from the COUNTY, in accordance with 25 applicable 16 regulatory requirements. Copies of each required audit report must be provided to the 26 COUNTY within thirty 17 (30) calendar days after the date received by the OperatorCONTRACTOR. 27 18 7. Retention: Operator CONTRACTOR shall retain all records pertinent to expenditures incurred under 19 this 28 Contract for a period of five (5) years after the termination of all activities funded under this Contract, 20 or 29 after the resolution of all federal audit finding, whichever occurs later. Records for non-expendable 30 21 property acquired with funds under this Contract shall be retained for five (5) years after final 31 disposition 22 of such property. Records for any displaced person must be kept for five (5) years after s/he 32 has received 23 final payment. 3324

FILE MAINTENANCE AND DOCUMENTATION. 15 8 1. CONTRACTOR shall prepare all applicable files and perform all administrative 16 9 management tasks, as indicated in the CONTRACT. 17 10 2. CONTRACTOR Shall maintain all records required by the federal regulations specified in 24 18 11 CFR 570.503(b)(2), 570.506, 570.507, 570.508 that are pertinent to the activities to be funded under this 19 12 CONTRACT. 20 13 3. Records providing a full description of each activity undertaken. 21 14 4. Financial records as required by 24 CFR 570.502, and OMB Circular A-87; and 22 15 5. Other records necessary to document compliance with Subpart K of 24 CFR 570. 23 16 6. Annual Audit Submission: Independent audits to be performed by a Certified Public 24 17 Accountant, which shall include an audit of funds received from the COUNTY, in accordance with 25 18 applicable regulatory requirements. Copies of each required audit report must be provided to the 26 19 COUNTY within thirty (30) days after the date received by the Operator. 27 20 7. Retention: Operator shall retain all records pertinent to expenditures incurred under this 28 21 Contract for a period of five (5) years after the termination of all activities funded under this Contract, or 29 22 after the resolution of all federal audit finding, whichever occurs later. Records for non-expendable 30 23 property acquired with funds under this Contract shall be retained for five (5) years after final 31 24 disposition of such property. Records for any displaced person must be kept for five (5) years after s/he 32 25 has received final payment. 3326