Common use of Formal Procedures Clause in Contracts

Formal Procedures. STEP I No later than ten (10) work days after the grievant could reasonably be expected to know about the occurrence of the alleged violation giving rise to the grievance, the grievant shall submit to the proper immediate administrative authority, who has the authority to bring about a resolution of the alleged problem, a completed and signed STEP I grievance. A copy of the completed form shall be given to the administrator, the grievant, and to the Association. Within seven (7) work days of receipt of the Grievance Report, the administrator shall meet with the grievant and his Association representative in an effort to resolve the grievance. The administrator shall indicate in writing his disposition to the grievant and the Association within seven (7) work days after such meeting. Upon receipt of the administrator's disposition, the grievant shall either accept the disposition or within seven (7) work days submit a written Grievance Report Form Step II. STEP II If the grievant is not satisfied or if no disposition of the grievance has been made within the time limits set forth in STEP I, the grievant shall complete a written Grievance Report Form, STEP II, and submit the same to the Superintendent. Within seven (7) work days, the Superintendent shall meet with the grievant and his Association representative. Within seven (7) work days of the meeting, the Superintendent shall indicate in writing his disposition and forward a copy thereof to the grievant, the Association, and Administrator(s) involved. Upon receipt of the Superintendent's disposition, the grievant shall either accept the disposition or within seven (7) work days submit a written Grievance Report Form Step III. STEP III If the grievant is not satisfied with the disposition of the Superintendent, or if no disposition has been made within the above stated time limits in STEP II, the grievant may within seven

Formal Procedures. STEP I No later than Level One • If the grievant is not satisfied with the outcome of the informal procedure, he/she may present his/her alleged grievance formally in writing to the principal or the principal's supervisor (EDSSI). A written grievance shall contain the following information: name and position of grievant; a statement of the grievance and the facts involved, including relevant dates; a reference to the applicable provisions of MNPS policy; the corrective action requested; signature of the grievant. • At the time of filing the Level One grievance, the grievant may request a conference prior to the rendering of the decision. If a conference is requested, the act of scheduling the conference shall occur within ten (10) working days following the receipt of the grievance. • The principal, or other appropriate administrator, within ten (10) working days after the receipt of the grievance or the grievance conference (if one is requested) shall render a written decision to the grievant. Level Two • If the grievant wishes to appeal the decision at Level One, the grievant may appeal in writing to the Chief Human Resources Officer within ten (10) work days after the grievant could reasonably be expected to know about decision at Level One. • At the occurrence time of filing the alleged violation giving rise to the Level Two grievance, the grievant shall submit may request a conference prior to the proper immediate administrative authority, who has the authority to bring about a resolution rendering of the alleged problem, decision. If a completed and signed STEP I grievance. A copy of the completed form shall be given to the administratorconference is requested, the grievant, and to act of scheduling the Association. Within seven conference shall occur within ten (710) work days of following the receipt of the Grievance Report, the administrator shall meet with the grievant and his Association representative in an effort to resolve the grievance. • The administrator shall indicate in writing his disposition to the grievant and the Association Chief Human Resources Officer or his/her designee, within seven ten (710) work days after such meeting. Upon the receipt of the administrator's disposition, grievance or the grievant conference (if one is requested) shall either accept the disposition or within seven (7) work days submit render a written Grievance Report Form Step II. STEP II decision to the grievant. Level Three • If the grievant is not satisfied or if no disposition of wishes to appeal the grievance has been made within the time limits set forth in STEP I, the grievant shall complete a written Grievance Report Form, STEP II, and submit the same to the Superintendent. Within seven (7) work days, the Superintendent shall meet with the grievant and his Association representative. Within seven (7) work days of the meeting, the Superintendent shall indicate in writing his disposition and forward a copy thereof to the grievant, the Association, and Administrator(s) involved. Upon receipt of the Superintendent's disposition, the grievant shall either accept the disposition or within seven (7) work days submit a written Grievance Report Form Step III. STEP III If the grievant is not satisfied with the disposition of the Superintendent, or if no disposition has been made within the above stated time limits in STEP IIdecision at Level Two, the grievant may appeal in writing to the Director of Schools within seventen (10) work days after the decision at Level Two. • At the time of filing the Level Three grievance, the grievant may request a conference prior to the rendering of the decision. If a conference is requested, the act of scheduling the conference shall occur within ten (10) work days following the receipt of the grievance. • Within ten (10) work days after receipt of the grievance or the grievance conference (if one is requested), the Director of Schools or his/her designee shall render a written decision to the aggrieved person. This decision is final.

Formal Procedures. STEP I No later than Level One  If the grievant is not satisfied with the outcome of the informal procedure, he/she may present his/her alleged grievance formally in writing to the principal or the principal's supervisor (EDSSI). A written grievance shall contain the following information: name and position of grievant; a statement of the grievance and the facts involved, including relevant dates; a reference to the applicable provisions of MNPS policy; the corrective action requested; signature of the grievant.  At the time of filing the Level One grievance, the grievant may request a conference prior to the rendering of the decision. If a conference is requested, the act of scheduling the conference shall occur within ten (10) working days following the receipt of the grievance.  The principal, or other appropriate administrator, within ten (10) working days after the receipt of the grievance or the grievance conference (if one is requested) shall render a written decision to the grievant. Level Two  If the grievant wishes to appeal the decision at Level One, the grievant may appeal in writing to the Chief Human Resources Officer within ten (10) work days after the grievant could reasonably be expected to know about decision at Level One.  At the occurrence time of filing the alleged violation giving rise to the Level Two grievance, the grievant shall submit may request a conference prior to the proper immediate administrative authority, who has the authority to bring about a resolution rendering of the alleged problem, decision. If a completed and signed STEP I grievance. A copy of the completed form shall be given to the administratorconference is requested, the grievant, and to act of scheduling the Association. Within seven conference shall occur within ten (710) work days of following the receipt of the Grievance Report, the administrator shall meet with the grievant and his Association representative in an effort to resolve the grievance.  The administrator shall indicate in writing his disposition to the grievant and the Association Chief Human Resources Officer or his/her designee, within seven ten (710) work days after such meeting. Upon the receipt of the administrator's disposition, grievance or the grievant conference (if one is requested) shall either accept the disposition or within seven (7) work days submit render a written Grievance Report Form Step II. STEP II decision to the grievant. Level Three  If the grievant is not satisfied or if no disposition of wishes to appeal the grievance has been made within the time limits set forth in STEP I, the grievant shall complete a written Grievance Report Form, STEP II, and submit the same to the Superintendent. Within seven (7) work days, the Superintendent shall meet with the grievant and his Association representative. Within seven (7) work days of the meeting, the Superintendent shall indicate in writing his disposition and forward a copy thereof to the grievant, the Association, and Administrator(s) involved. Upon receipt of the Superintendent's disposition, the grievant shall either accept the disposition or within seven (7) work days submit a written Grievance Report Form Step III. STEP III If the grievant is not satisfied with the disposition of the Superintendent, or if no disposition has been made within the above stated time limits in STEP IIdecision at Level Two, the grievant may appeal in writing to the Director of Schools within seventen (10) work days after the decision at Level Two.  At the time of filing the Level Three grievance, the grievant may request a conference prior to the rendering of the decision. If a conference is requested, the act of scheduling the conference shall occur within ten (10) work days following the receipt of the grievance.  Within ten (10) work days after receipt of the grievance or the grievance conference (if one is requested), the Director of Schools or his/her designee shall render a written decision to the aggrieved person. This decision is final.

Formal Procedures. STEP I No later than ten (10) work days after the grievant could reasonably be expected to know about the occurrence of the alleged violation giving rise to the grievance, the grievant shall submit to the proper immediate administrative authority, who has the authority to bring about a resolution of the alleged problem, a completed and signed STEP I grievance5.1. A copy of the completed form shall be given to the administrator, the grievant, and to the Association. Within seven (7) work days of receipt of the Grievance Report, the administrator shall meet with the grievant and his Association representative in an effort to resolve the grievance. The administrator shall indicate in writing his disposition to the grievant and the Association within seven (7) work days after such meeting. Upon receipt of the administrator's disposition, the grievant shall either accept the disposition or within seven (7) work days submit a written Grievance Report Form Step II. STEP II If the grievant is not satisfied or if no disposition of the grievance has been made within the time limits set forth in STEP I, the grievant shall complete a written Grievance Report Form, STEP II, and submit the same to the Superintendent. Within seven (7) work days, the Superintendent shall meet with the grievant and his Association representative. Within seven (7) work days of the meeting, the Superintendent shall indicate in writing his disposition and forward a copy thereof to the grievant, the Association, and Administrator(s) involved. Upon receipt of the Superintendent's disposition, the grievant shall either accept the disposition or within seven (7) work days submit a written Grievance Report Form Step III. STEP III If the grievant is not satisfied with the outcome of the informal procedure s/he may present his/her claim as a formal grievance, in writing, to the Principal. 5.2. Level One – Principal • A grievance will be deemed waived unless submitted in writing within ten (10) working days of the precipitating incident or action. • The Principal shall meet with the grievant and a representative of the Association, if requested by the grievant, and shall within five (5) working days after the written grievance render a decision and the reason therefore in writing to the grievant with a copy to the President of the Association. 5.3. Level Two – Superintendent • If the grievant is not satisfied with the resolution at Level One, or the Superintendent is the party of origin, s/he may, within ten (10) working days, present her/his grievance in writing to the Superintendent. • A grievance will be deemed waived unless submitted in writing within ten (10) working days after receipt of the resolution from Level One. • The Superintendent shall, within five (5) working days after receipt of the appeal, meet with the aggrieved person and with a representative of the Association, if requested by the grievant, for the purpose of reviewing the grievance with all parties having the right to speak. • The Superintendent will, within five (5) working days after the meeting, render his/her decision and the reasons therefore in writing to the aggrieved with a copy to the Association. 5.4. Level Three – Board of Education • If the grievant is not satisfied with the resolution of the grievance at Level Two, s/he may, within five (5) working days after receiving the Superintendent’s response, request in writing a meeting on the matter with all parties before the Board at the next regular meeting. • The Board, shall within ten (10) working days after such meeting, render its decision and the reasons therefore in writing to the aggrieved person with a copy to the Association. 5.5. Level Four – Impartial Arbitration • If the Association is not satisfied with the disposition of the Superintendentgrievance at Level Three, it may, within five (5) working days, submit the grievance to arbitration and notify the Board Chair and Superintendent in writing. • The Chairperson of the Board and the President of the Association shall, within five (5) working days after such written notice, jointly select a single arbitrator who is an experienced and impartial person of recognized competence. If the parties are unable to agree upon an arbitrator within five (5) working days, they shall request the services of the American Arbitration Association. • The arbitrator selected shall confer promptly with the representatives of the Board, representatives of the Association, and the grievant. A review of the record of prior meetings with the aggrieved person and other parties in interest shall be conducted. The arbitrator shall, as soon as practicable after his/her selection, render a decision in writing to all parties in interest setting forth findings of fact, reasoning, and conclusion on the issues submitted. The arbitrator shall be without power or if no disposition authority to make any decisions which substitutes his/her judgment for that of the Board on any policy matter that is not contained in the collective bargaining agreement. The arbitrator will restrict his/her judgment to whether a violation of the specific terms of this agreement has been made within the above stated time limits in STEP IIoccurred and his/her remedies to those, necessary to make the grievant may within sevenwhole in respect to those specific terms. The decision of the arbitrator shall be submitted to the Board and Association and shall be final and binding on the parties. The election to submit a grievance to arbitration shall automatically be a waiver of all remedies or forums which otherwise could be available. • The costs for the services of the arbitrator shall be borne equally by the Board and the Association.