Common use of Information and Communications Division Clause in Contracts

Information and Communications Division. The Information and Communications Division (IAC) within Mintek is a service-driven division that caters to external and internal clients. IAC’s role is to ensure good corporate governance and provide strategic information and communication services to the organisation. The Division’s focus areas are Communications, Conferencing and Events and the Library and Knowledge Management Services. IAC emphases on areas of corporate governance and compliance, and supports the Mintek Board in providing company secretariat services. This includes servicing the Board and its Committees as well as updating matters of the Board as required from time to time. Mintek’s communications plan is aimed at supporting the organisation’s overall objective of maintaining and monitoring its position as one of the world’s leading mineral technology research and development organisations. The Communications Unit offers a wide range of strategic, corporate, marketing and media communications and support services to the business- oriented divisions. In so doing, the unit contributes to the successful delivery of Mintek’s mandate by guaranteeing that correct communication and messages are delivered to various audiences as required. The unit monitors Mintek’s exposure on a local and global front through media monitoring services. The regularly updated Mintek corporate webpage is used as another portal for advertising of Mintek products and services. This is also the case for Mintek’s social media pages, which are updated daily, and encourages Mintek to interact with stakeholders. IAC’s Communications unit is tasked with both Internal and External Communication. In Internal Communication, the unit is responsible for informing Mintek staff of the latest developments in the organisation including news, forthcoming events, on-site services, policies and procedures. The channels of communicating are mainly daily staff announcements, which are communicated via e-mail, with urgent announcements communicated instantaneously through newsflashes (via email). Additional forms of communication include posters, flyers and electronic notice boards. In addition to these, the unit compiles and publishes an electronic monthly staff newsletter called Mintek News. This newsletter is also distributed to the Board and internal stakeholders. IAC serves as a custodian, designer and advisor on items hosted on the corporate intranet, such as information on services to staff, policies and procedures, health and safety as well as Staff Association matters. The Communications Unit is entrusted with the preparation of quarterly reports (submitted to DMR), the Annual Report, as well as Board documents. Mintek Conferencing operating under the Communications Unit enhances Mintek’s competitive position and strives to be the best choice for clients, especially Mintek technical divisions, by offering support with following: the launch of facilities; hosting of international delegations; organising site visits; exhibitions and trade fairs; corporate social investment events; colloquia; workshops; open days; and consumer education programmes. Although Mintek’s Division get first priority when it comes to conferencing, the service is also marketed and offered to various external clients. The Library and Knowledge Management unit is responsible for providing Mintek’s researchers with critical scientific and technical information in support of Mintek’s business requirements. This includes the collection, organisation, retrieval and dissemination of information that ultimately adds value by meeting Mintek’s high-level objectives of knowledge production and dissemination, innovation of new products/services and improved business process and procedures. In maintaining and protecting Mintek’s IP, the management of Mintek’s IP and corporate memory, which forms the basis of Mintek’s vast knowledge base, is done through developing electronic catalogue collection of the holdings using a library management system. This contributes to the patenting process by searching for prior art using sophisticated information resources, and ensuring that Mintek researchers remain in the forefront of their specialist areas by providing access to internationally recognised databases in full-text. In addition to the above, the unit ensures that work of potentially commercial value is protected through patenting and maintenance of such records.

Information and Communications Division. The Information and Communications Division (IAC) within Mintek is a service-driven division that caters to serves external and internal clients. IAC’s role is to ensure good corporate governance and provide strategic information and communication services to the organisation. The Division’s focus areas are Communications, Conferencing and Events and the Library and Knowledge Management ServicesServices and Conferencing and Events. IAC emphases on areas of corporate governance and compliance, and supports the Mintek Board in providing company secretariat services. This includes servicing the Board and its Committees as well as updating matters of the Board as required from time to time. Mintek’s communications plan is aimed at supporting the organisation’s overall objective of maintaining and monitoring its position as one of the world’s leading mineral technology research and development organisations. The Communications Unit offers a wide range of strategic, corporate, marketing and media communications and support supports services to the business- oriented divisions. In so doing, the unit contributes to the successful delivery of Mintek’s mandate by guaranteeing that correct communication and messages are delivered to various audiences as and when required. The unit monitors Mintek▇▇▇▇▇▇’s exposure on a local and global front through media monitoring services. The regularly updated Mintek corporate webpage is used as another portal for advertising of Mintek products and services. This is also the case for Mintek▇▇▇▇▇▇’s social media pages, which are updated daily, and encourages Mintek to interact with stakeholders. IAC’s Communications unit is tasked with both Internal and External Communication. In Internal Communication, the unit is responsible for informing Mintek ▇▇▇▇▇▇ staff of the latest developments in the organisation including news, forthcoming events, on-site services, policies and procedures. The channels of communicating are mainly daily staff announcements, which are communicated via e-mail, with urgent announcements communicated instantaneously through newsflashes (via email). Additional forms of communication include posters, flyers and electronic notice boards. In addition to these, the unit compiles and publishes an electronic monthly staff newsletter called Mintek News. This newsletter is also distributed to the Board and internal stakeholders. IAC serves as a custodian, designer and advisor on items hosted on the corporate intranet, such as information on services to staff, policies and procedures, health and safety as well as Staff Association matters. The Communications Unit unit is entrusted with the preparation of quarterly reports (submitted to DMR), the Annual Report, as well as Board documents. Mintek Conferencing and Events operating under the Communications Unit enhances Mintek’s competitive position and strives to be the best choice for clients, especially Mintek technical divisions, by offering support with the following: the launch of facilities; hosting of international delegations; organising site visits; exhibitions and trade fairs; corporate social investment events; colloquia; workshops; open days; and consumer education programmes. Although Mintek’s Division Mintek divisions get first priority when it comes to conferencing, the service is also marketed and offered to various external clients. The Library and Knowledge Management unit is responsible for providing Mintek’s researchers with critical scientific and technical information in support of Mintek’s business requirements. This includes the collection, organisation, retrieval and dissemination of information that ultimately adds value by meeting Mintek▇▇▇▇▇▇’s high-level objectives of knowledge production and dissemination, innovation of new products/services and improved business process processes and procedures. In maintaining and protecting Mintek▇▇▇▇▇▇’s IP, the management of Mintek▇▇▇▇▇▇’s IP and corporate memory, which forms the basis of Mintek▇▇▇▇▇▇’s vast knowledge base, is done through developing electronic catalogue collection of the holdings using a library management system. This contributes to the patenting process by searching for prior art using sophisticated information resources, and ensuring that Mintek researchers remain in the forefront of their specialist areas by providing access to internationally recognised databases in full-text. In addition to the above, the unit ensures assists in ensuring that work of potentially commercial value is protected through patenting and maintenance of such records.