Common use of Information Management System Clause in Contracts

Information Management System. Contractor will utilize County’s data management system to register each client’s eligibility data, demographic/resource data, enter service utilization data, medical and support service outcomes, and to record linkages/referrals to other service providers and/or systems of care. County’s system will be used to invoice for all delivered services, standardized reports, importing efficiency of billing, support program evaluation process, and to provide DHSP and participating contractors with information relative to the HIV/AIDS epidemic in LAC. Contractor must ensure data quality and compliance with all data submission requirements. Each client file will be maintained in the County-approved information management system must include, but not be limited to: 9.2.1 The DHSP Consent Form and Notice of Privacy Practices; 9.2.2 Any signed and completed authorizations to release, disclose, use, and/or share information. Note: Authorization Release of Information forms are optional and provision of services cannot be contingent on a client signing an authorization form.; 9.2.3 Initial ISP, ISP updates, Initial Assessment and Quarterly Reassessments; 9.2.4 Current documentation of services and Progress notes; 9.2.5 Documentation of client’s medical and behavioral health homes and primary care provider contact information; 9.2.6 Health insurance information including, but not limited to, health plan and member identification (CIN Number); and 9.2.7 Other client file updates as required at the County’s discretion.