Common use of INVOICING AND PAYMENT PROCEDURE Clause in Contracts

INVOICING AND PAYMENT PROCEDURE. DocuSign Envelope ID: 46B600AE-7A46-4F6E-A2DB-58DA42098A9C 12.1 In accordance with 45 CFR §75.305, the Subrecipient shall be paid on a reimbursement basis. As such, the Subrecipient must submit monthly invoices of allowable expenditures to the BILL TO address shown on the Purchase Order (If applicable). The County must receive the monthly invoice within fifteen (15) calendar days following the month in which the Subrecipient provided the services. The invoice shall contain the applicable Purchase Order number and the name of the department receiving the services. The itemized monthly invoice (or as agreed to between the parties) must include the information listed below: A. Subrecipient Name; B. Federal Award Identification Number (▇▇▇▇); C. Dates of services; D. Type of services; E. The itemized cost for each item/service reflective of actual hours worked; F. Comparison of cumulative expenditures with budget amounts; G. The County’s Purchase Order number; and H. A certification to assure the expenditures are proper and in accordance with the terms and conditions of the Subaward and approved project budgets, signed by an official who is authorized to legally bind the Subrecipient, and which reads as follows: 12.2 NCS/OFC, at its discretion, may make payment in the form of a three month advance to the Subrecipient based on the annual amount of federal and local funding. Advance payments are recuperated as a reduction to the Subrecipient’s reimbursement request in the last four months of the program year. 12.3 A final statement of cumulative costs incurred, including applicable cost sharing, matching, or program income, marked “FINAL” must be submitted to the County, thirty (30) calendar days after the end of the Period of Agreement. The final statement of costs shall constitute the Subrecipient’s final financial report and must include the certification as specified in Article 12.1.

INVOICING AND PAYMENT PROCEDURE. DocuSign Envelope ID: 46B600AE-7A46-4F6E-A2DB-58DA42098A9C 12.1 In accordance with 45 CFR §75.305, the Subrecipient shall be paid on a reimbursement basis. As such, the Subrecipient must submit monthly invoices of allowable expenditures to the BILL ▇▇▇▇ TO address shown on the Purchase Order (If applicable). The County must receive the monthly invoice within fifteen (15) calendar days following the month in which the Subrecipient provided the services. The invoice shall contain the applicable Purchase Order number and the name of the department receiving the services. The itemized monthly invoice (or as agreed to between the parties) must include the information listed below: A. Subrecipient Name; B. Federal Award Identification Number (▇▇▇▇); C. Dates of services; D. Type of services;; DocuSign Envelope ID: 55C31990-949D-4026-A1E6-376D1CFD0B1B E. The itemized cost for each item/service reflective of actual hours worked; F. Comparison of cumulative expenditures with budget amounts; G. The County’s Purchase Order number; and H. A certification to assure the expenditures are proper and in accordance with the terms and conditions of the Subaward and approved project budgets, signed by an official who is authorized to legally bind the Subrecipient, and which reads as follows: 12.2 NCS/OFC, at its discretion, may make payment in the form of a three month advance to the Subrecipient based on the annual amount of federal and local funding. Advance payments are recuperated as a reduction to the Subrecipient’s reimbursement request in the last four months of the program year. 12.3 A final statement of cumulative costs incurred, including applicable cost sharing, matching, or program income, incurred marked “FINAL” must be submitted to the County, thirty (30) calendar days after the end of the Period of Agreement. The final statement of costs shall constitute the Subrecipient’s final financial report and must include the certification as specified in Article 12.1.