Joint Planning and Evaluation Process Sample Clauses
Joint Planning and Evaluation Process. The parties believe it is important to clearly articulate how all the components of the performance partnership are interrelated and sequenced. We will carry out the following joint planning and evaluation process, modified from last year to reflect our conversion to a two-year agreement covering FY 06-07. Actions Annual Milestones
1. Annual Environmental Conditions Report July
2. Senior Management Planning Meeting July
3. Agreement/Work plan Negotiations August/September or Mid-Course Updates
4. Final Performance Partnership Agreement October or Mid-Course Updates
5. State's Performance Report for PPG November/December
6. Region's Evaluation of State's Annual Report February and overall progress. As noted above, certain elements of our joint planning and evaluation process will continue to occur every year (Annual Conditions Report, State’s Performance Report for PPG, and Region’s Evaluation of State Annual Report and overall progress). Other elements will be adjusted to address mid-course assessment and any necessary updates/modifications during the FY 06 cycle. The Annual Performance Report for the PPG and the Annual Environmental Conditions Report are key components of the performance review. In addition, each media office has a documented post award management process, which they will continue to follow. These processes provide for periodic program meetings, conference calls, program and file reviews, as appropriate. Finally, the two Agencies’ have also developed a Reporting Requirement Inventory, which documents the various reporting requirements associated with grants and programs due to statute, regulations and/or other policies and agreements. Illinois EPA will continue to fulfill these reporting requirements as outlined in the Inventory, unless a specific item is raised and/or renegotiated. All relevant information is taken into account as part of the joint evaluation process. Another critical element in this joint evaluation process is the Senior Management Planning meeting, and the corresponding mid-year check-in meeting. It is expected that national program guidance should be available well before these meetings, allowing for identification of any critical commitment concerns. In addition, one agenda item for these meetings will be a senior level discussion of performance highlights and areas of concern. These discussions will be documented via joint meeting notes. A second agenda topic for the Senior Management Planning meeting will be joint ...
Joint Planning and Evaluation Process. The parties believe it is important to clearly articulate how all the components of the performance partnership are interrelated and sequenced. We will carry out the following joint planning and evaluation process, a two-year agreement covering FY 08-09. Actions Annual Milestones
Joint Planning and Evaluation Process. 40 CFR 35.115 requires the Illinois EPA and U.S. EPA to develop a process for jointly evaluating the workplan components and activities agreed to under this PPA. The evaluation process will include:
1. A discussion of accomplishments as measured against workplan commitments;
Joint Planning and Evaluation Process. IDEM and USEPA R5 both agree that it is important to clearly articulate how all the components of the performance partnership are evaluated. In order to evaluate this agreement and complete the previous one, both agencies will participate in a joint planning and evaluation process. The process timeline is as follows: Actions Deadlines 2009-2011 EnPPA Begins July 1, 2009 Final Environmental Conditions Report (2007-2009 EnPPA) Sept. 30, 2009 USEPA Evaluation of State’s Final Report (2007-2009 EnPPA) Dec. 2009 Joint Assessment Process June 2010 Joint Assessment Process Conditions Report Sept. 30, 2010 USEPA R5’s Evaluation of Report Dec. 2010 Senior Management Planning Meeting (2011-2013 EnPPA) April 2011 IDEM/USEPA Program-to-Program Meetings (2011-2013 EnPPA) April/May 2011 Workplan Negotiation (2011-2013 EnPPA) April 2011 Workplan Finalized (2011-2013 EnPPA) May 2011 Draft EnPPA Finalized (2011-2013 EnPPA) June 2011 2011-2013 EnPPA Begins July 1, 2011 2009-2011 EnPPA Final Environmental Conditions Report Sept. 30, 2011 The joint assessment process for this agreement will: • Provide general discussion, measurements of outcomes and analyze the environmental and programmatic results of each element; • Identify emerging issues, environmental trends and strategies for improvement; • Provide flexibility in both form and substance, as warranted by program performance; • Seek to eliminate duplicative or unnecessary efforts and reporting; • Respond with appropriate solutions, including redirecting goals and resources; • Encourage IDEM to find innovative program implementation alternatives, as long as the desired result is able to be measured and achieved. The success of each outcome of this agreement relies on clear, constructive communication and the commitment of IDEM and USEPA R5 to work together to implement IDEM’s Plan-Do- Check-Improve model, to solve problems and improve the programs. If any differences exist on specific issues or problems, IDEM and USEPA R5 should move quickly to resolve them at the staff level or elevate the issue through the dispute resolution process in order to gain resolution.