Common use of Meetings and Coordination Clause in Contracts

Meetings and Coordination. The CITY will be the point of contact and will lead any public information/involvement activities with businesses, homeowners, and any other potentially affected interests. CONSULTANT will provide progress drawings prepared under other tasks for meetings, open houses with stakeholders, and private utility relocation to the CITY. The design phase will be for a duration of nine (9) months. CONSULTANT’s project manager/ engineer will attend monthly progress meetings. These meetings may be held at the City or through conference calls. Subtask 2.1 Progress Meetings/Review Workshops CONSULTANT's project manager/engineer will prepare for, facilitate, and document monthly progress meetings during the design. Detailed minutes of the monthly progress meeting discussions, action items and deadlines will be assigned and tracked throughout the project. Review workshops with the CITY will be at concept design, 50-, 75-, and 100-percent level-of- completion. CONSULTANT will prepare workshop summaries documenting design decisions, outstanding issues, and action items.