Minimum documentation Clause Samples
The "Minimum documentation" clause sets a baseline requirement for the types and amount of documentation that must be provided or maintained in relation to a contract or transaction. Typically, this clause outlines the essential records, certificates, or reports that parties must prepare, submit, or retain, such as invoices, compliance certificates, or technical manuals. By establishing clear documentation standards, the clause ensures that all parties have access to necessary information, supports regulatory compliance, and helps prevent disputes arising from insufficient or missing records.
Minimum documentation. The ordering agency shall document: • The Master Contract contractors considered, noting Contractor from which the service was purchased; • A description of the service purchased; • The amount paid; • The evaluation methodology used in selecting the category Contractor to receive the order. • The rationale for making the selection; and • Total Cost.
Minimum documentation. Any ordering agency shall document: The BPA-holders considered, noting the BPA-holder from which the service was purchased;
Minimum documentation. The Government shall document—
(1) The Schedule BPA holders considered, noting the Schedule BPA holder from which the service was purchased;
(2) The consideration rationale for Schedule BPA holders selected to receive the RFQ;
(3) A description of the service purchased;
(4) The amount paid;
(5) The evaluation methodology used in selecting the Schedule BPA holder to receive the task order;
(6) The rationale for any tradeoffs in making the selection;
(7) The price reasonableness determination required by paragraph (d) of this subsection; and
(8) The rationale for using other than—
(i) A firm-fixed price task order; or
(ii) A performance-based task order.
Minimum documentation. The ordering activity shall document—
(1) The BPA-holders considered, noting the contractor from which the supply was purchased;
(2) A description of the supply or supplies purchased; and
(3) The amount paid.
Minimum documentation. The ordering activity shall document: The BPA-holders who responded, noting the BPA-holder from which the service was purchased; A description of the service purchased; The amount paid; The evaluation methodology used in selecting the BPA-holder to receive the task order; The rationale for any tradeoffs in making the selection; The price reasonableness determination required by paragraph (d) of this subsection; and The rationale for using other than— A firm-fixed price task order; or A performance-based task order.
Minimum documentation. The Partner Counterparty shall cause the Seller to provide the IRS and the Buyer, as applicable, with any additional information or registration required by the IRS under Section 6418(g)(1) of the Code as a condition to, and prior to, any transfer of the Transferred Tax Credits for the purpose of preventing duplication, fraud, improper payments or excessive payments, including such Minimum Documentation required pursuant to Treasury Regulations Section 1.6418-2(b)(5)(iv).
Minimum documentation. The ordering activity will document:
(1) A description of the service purchased;
(2) The amount paid;
(3) The evaluation methodology used in choosing to place the final order;
(4) The cost/price reasonableness determination required by paragraph (d) of this subsection; and
(5) The rationale for the Call Order type.
Minimum documentation. The or- ▇▇▇▇▇▇ activity contracting officer shall include in the BPA file docu- mentation the—
(i) Schedule contracts considered, noting the contractor to which the BPA was awarded;
(ii) Description of the supply or serv- ice purchased;
(iii) Price;
(iv) Required justification for a lim- ited-source BPA (see 8.405–6), if applica- ble;
(v) Determination for a single-award BPA exceeding $112 million, if applica- ble (see (a)(3)(ii)) of this section);
(vi) Documentation supporting the decision to establish multiple-award BPAs or a single-award BPA (see (a)(3)(iv));
(vii) Evidence of compliance with paragraph (b) of this section, for com- petitively awarded BPAs, if applicable; and
(viii) Basis for the a ard decision. This should include the evaluation method- ology used in selecting the contractor, the rationale for any tradeoffs in mak- ing the selection, and a price reason- ableness determination for services re- ▇▇▇▇▇▇▇ a statement of work.
Minimum documentation. The ordering activity shall document—
(1) The BPA-holders considered, noting the contractor from which the supply was purchased;
(2) A description of the supply or supplies purchased; and
(3) The amount paid.
B.2 Post Award Considerations B.2.1Funding BPAs do not obligate funds. The Government is obligated only to the extent of authorized orders made under the BPA. There is no limit on the dollar value of order purchases made under the BPA. The maximum order limitation in the GSA Schedule 75 is for discount purposes and does not limit the dollar value of an order. It is the responsibility of each activity whose cardholders place orders under the BPAs to ensure adequate funds are available.
Minimum documentation. All travel expense payment or reimbursement requests from employees or Board members shall be submitted in the standardized form and shall be accompanied by receipts and any written cost estimates.