Common use of Normal Procedure Clause in Contracts

Normal Procedure. It is envisaged that normally a single preferred Consultant will be invited to carry out particular packages of work within the scope of the Framework Contract. The favored consultancy will be selected on the basis of their tracked performance within the framework contract, the relevant experience of the consultancy and of appropriate key persons identified in the Contract Data. In addition the Consultant’s recent experience on other projects, including clients other than SEStran may be taken into account, subject to appropriate information being provided by the Consultants themselves. The Consultants performance under the Framework Contract will follow the procedures described in the Framework Information. Following its in-house assessment of the consultants available within the Framework Contract SEStran will confirm the favored consultancy’s availability to carry out the work package and the availability of the key persons. Initiation of the work will follow the procedures set out in the Framework Information When necessary, particularly where the scope of the work package implies an innovative or creative approach to the work, SEStran may approach more than one consultancy. In these circumstances SEStran will prepare an outline brief focusing on the broad objectives of the work package and highlighting those work areas that SEStran believes require innovative consideration. SEStran will then invite mini – proposals from those consultancies and evaluate the proposals solely on quality aspects. The final selection of the consultancy to carry out the work package will be based on a combined evaluation of the proposals and SEStran’s assessment carried out on the same basis as described in the Normal Procedure section above. In the event of a the mini-proposal procedure being adopted consultancies will be given feedback on the quality of their submissions If only one consultant has been engaged under the Framework Contract SEStran and SEStran consider that the Framework Consultant has the skills and available and appropriate resources to carry out the work within the timescale required SEStran will invite the Framework Consultant to submit costed proposals for carrying out the work package. The definition of the work to be carried out (the Scope), the programme and budget for the work will be finalised by SEStran following discussions between SEStran and the Framework Consultant. SEStran will then issue a Time Charge Order to initiate the work package. Appropriate documentation including any necessary Contract Data will be issued to the Consultant.