Common use of Official Time Clause in Contracts

Official Time. Section 8-1. The Employer agrees to recognize NAGE officials, local officials of the Union, Union stewards, and other authorized representatives designated by the Union. The parties recognize that the utilization of official time, by the employee representatives in the conduct of labor-management business is in accordance with The Federal Service Labor-Management Relations Statute as it contributes to the effective and efficient conduct of public business by facilitating and encouraging the amicable settlement of disputes between employees and their Employer involving conditions of employment. Section 8-2. A reasonable amount of official time will be granted to designated Union representatives in accordance with the provisions of this contract. Section 8-3. A Bargaining Unit employee(s) who desires to use official time under this Article will be granted reasonable time to meet with Union representatives to prepare for and present grievances under the negotiated grievance procedure. Before leaving his/her work, the employee will obtain permission from his/her immediate supervisor, if available, or another appropriate supervisor. Permission will normally be granted at the time of request unless in the opinion of the supervisor concerned work requirements do not permit. In such cases, the Employer will indicate another time which will be convenient. Time of departures and return to work will be reported in each case to the appropriate supervisor. In any situation in which Management delays the Union representative's or the employee's use of time as contained in this Article, Management will upon the request of the employee, extend locally controlled time limits relating to employee rights to redress actions for a time equal to the length of the delay. The employee(s) will report his/her return to work to his/her immediate supervisor immediately upon conclusion of use of time under this Article. Section 8-4. The designated and authorized Union representatives may receive and investigate complaints or grievances from stewards' area of responsibility. Representatives of the Union shall not solicit complaints and grievances. Before leaving his/her work, the Union representative concerned will obtain permission from his/her immediate supervisor, if available, or another appropriate supervisor. The permission of the immediate supervisor of the person being contacted will also be obtained, if available, or if not, that of another appropriate supervisor. Permission will normally be granted at the time of request unless, in the opinion of either of the supervisors concerned, work requirements do not permit. In such cases the supervisor will indicate another time which will be convenient. Time of departure and return to work shall be reported in each case to the supervisors.

Official Time. Section 8-SECTION 1. The Employer agrees Union may designate such Employees in the unit, as it chooses, to recognize NAGE officialsserve in a Representative capacity. Representative duties include investigating, local officials preparing and presenting grievances and/or complaints; and representing Bargaining Unit Employees in disciplinary actions and/or adverse actions with the MSPB and the Equal Employment Opportunity Commission (EEOC) and other appropriate forums within the scope of 5 USC Chapter 71. The Union shall supply the UnionEmployer, Union stewardsin writing, and other maintain with the Employer on a current basis, a complete list of all authorized representatives designated by the UnionUnion Representatives. SECTION 2. The parties recognize that the utilization Union President, Executive Vice-President, Treasurer, and Secretary shall each be authorized blocks of 6 hours of non transferable Official Time per Pay Period, in accordance with an agreed upon schedule which will also necessitate a reduction of workload. Whenever possible, representational duties as defined in this CBA and in accordance with 5 USC Chapter 71 will be scheduled during their designated block of official time, by and such duties are not restricted solely to the employee representatives Union Office. The actual locations and representational functions will be reflected on the “Representational Duties” form (Appendix A) IAW Section 3 below, if known in advance, or the conduct of labor-management business previously approved form will be amended accordingly. If additional official time is required for representational duties requests will be granted IAW Section 3 below. Official time required for collective bargaining will be granted on an as needed basis. SECTION 3. Union Representatives designated in accordance with The Federal Service Labor-Management Relations Statute as it contributes Section 1 of this Article who desire to use Official Time for "representational duties" will adhere to the effective following procedures: a. Request approval for known scheduled representational meetings from their immediate Supervisor in advance of meetings and efficient conduct fill in an available entry on the "REPRESENTATIONAL DUTIES" form after receiving approval. A copy of public business this form is provided in Appendix A of this CBA. Upon returning to normal duties, complete the entry line on the form by facilitating entering time returned. The Supervisor will then initial the entry on the form and encouraging return the amicable settlement form to the Union Representative to be retained for additional entries until the end of disputes between employees and their Employer involving conditions of employmentthe pay period. For any representational meetings that discuss a Grievance yet to be filed, if at all, at a location other than at the designated Union or Shop ▇▇▇▇▇▇▇'▇ office, the Union will provide a phone number where a Union Representative can be reached without potentially identifying a Grievant. Section 8-2b. It is recognized that there may be some circumstances that require the Union's immediate attention. A reasonable amount In the event of official time such circumstances, the Union Representative will notify the Employer. Requests for Official Time under such conditions will be granted unless such absence would cause an undue interruption of work or jeopardize the operation of the office as determined by the Employer. If the request is denied, the incident will be recorded in a Memorandum for Record by the Employer and a copy furnished to designated the Union representatives in accordance with the provisions of this contractRepresentative. Section 8-3SECTION 4. A Bargaining Unit employee(s) An Employee who desires to use official time under this Article is an Official or Representative of the Union may be excused on Administrative Leave in conjunction with attendance at a training session. Attendance will be granted reasonable time allowed subject to the Employer’s approval provided that (1) the subject matter of such training is of mutual concern to the Employer, (2) the Employee is attending in his or her capacity as an organization Representative, (3) the Employer’s interest will be served by the Employee’s attendance, and (4) mission needs do not preclude such attendance. Administrative Leave for this purpose should cover only such portions of a training session as meet with Union representatives to prepare the foregoing criteria and will normally not exceed twenty-four (24) hours in any twelve (12) month period for and present grievances under the negotiated grievance procedureany individual. Before leaving his/her workIt is recognized that occasions will arise where specific training may require more than twenty-four (24) hours for an individual for continuity purposes. On such occasions, the employee Union will obtain permission from his/her immediate supervisorprovide an explanation of the mutual benefit to the Employer. If the Employer believes that a mutual benefit is supported, if available, or another appropriate supervisor. Permission the time will normally be granted at provided no operational impairment exists. A total of forty (40)-hours within a twelve (12) month period is provided the time Union for the above purposes. SECTION 5. Use of request unless Official Time, when approved by the Employer, will not be limited to the confines of their workstation. The Union agrees to encourage Union Officials to exercise their representational duties in the opinion of the supervisor concerned work requirements do not permit. In such cases, the Employer will indicate another time which will be convenient. Time of departures most practical and return to work will be reported in each case to the appropriate supervisor. In any situation in which Management delays the Union representative's or the employee's use of time as contained in this Article, Management will upon the request of the employee, extend locally controlled time limits relating to employee rights to redress actions for a time equal to the length of the delay. The employee(s) will report his/her return to work to his/her immediate supervisor immediately upon conclusion of use of time under this Articleexpeditious method possible. Section 8-4. The designated and authorized Union representatives may receive and investigate complaints or grievances from stewards' area of responsibility. Representatives of the Union shall not solicit complaints and grievances. Before leaving his/her work, the Union representative concerned will obtain permission from his/her immediate supervisor, if available, or another appropriate supervisor. The permission of the immediate supervisor of the person being contacted will also be obtained, if available, or if not, that of another appropriate supervisor. Permission will normally be granted at the time of request unless, in the opinion of either of the supervisors concerned, work requirements do not permit. In such cases the supervisor will indicate another time which will be convenient. Time of departure and return to work shall be reported in each case to the supervisors.

Official Time. Section 8-11301 Union Official Time 1302 The Parties recognize that official time is to be granted to Union Representatives who need to be absent from their work area in order to carry out their statutory representational duties. The However, the Employer agrees to recognize NAGE officialsmust also consider whether the amount of time granted is reasonable, local officials of necessary, in the Union, Union stewardspublic interest, and other authorized representatives designated by the Union. The parties recognize that the utilization of official time, by the employee representatives in the conduct of labor-management business is in accordance consistent with The Federal Service Labor-Management Relations Statute as it contributes to the effective and efficient conduct of public business by facilitating and encouraging Government. To that end, the amicable settlement of disputes between employees and their Employer involving conditions of employment. Section 8-2. A reasonable amount will authorize the use of official time at a rate of up to one (1) hour per bargaining unit employee, the total amount of which will be granted shared among all Union Officers and Representatives per fiscal year. Additionally, this amount will be shared with employees who do not also serve as Union Representatives or Officers, as outlined in Section 1306 of this Article. 1303 Union Representatives who are also Naval Medical Center Employees may request to designated use official time to perform statutory representational duties, with the exception of preparing or pursuing grievances (including arbitration of grievances) on another employee’s behalf or challenging an adverse action unless it was taken in retaliation for engaging in federally protected whistleblower activity. Union representatives Representatives must submit requests for official time to the immediate supervisor in writing and prior to the start of the requested time period. The request must identify when the official time is needed, the number of official time hours to be used, the specific purpose(s) for which such time will be used, and sufficient details to identify the tasks the employee will undertake. The supervisor will authorize the absence, unless the services of the unit employee/Union Representative cannot reasonably be spared for the time, in which event, the supervisor will advise the Union Representative as to the time when authorization will be granted. If, in the Union Representative’s opinion, the decision of the supervisor in this connection is arbitrary, the Union Representative shall have the right to contact the Head of the Employer’s Human Resources Branch Office as is deemed necessary, and shall also have further recourse through the grievance and arbitration procedure. 1304 Separate advanced authorization is required for any use of official time in excess of previously authorized hours or for purposes for which such time was not previously authorized. This separate authorization is subject to the procedures outlined in Section 1303 of this Article. 1305 Requests for official time on a continuing or on-going basis shall be submitted each pay period and in accordance with the provisions procedures outlined in Section 1303 of this contract. Section 8-3Article. A Bargaining Unit employee(s) who desires to use official 1306 Official time under this Article will may be granted reasonable time to meet with an employee who does not also serve as a Union representatives Representative or Officer, but needs to be absent to prepare for, confer with a Union Representative regarding, or be present for and present grievances under the negotiated grievance procedure. Before leaving his/her workown grievance. The employee must follow the procedures for requesting official time as outlined in Sections 1303-1305 of this Article. 1307 In an effort to develop and maintain the skills necessary to perform their agency duties effectively and efficiently, Union Representatives must spend at least 75% of their paid time, measured each fiscal year, performing agency business or attending necessary agency training. 1308 The Employer will grant official time requests for training when determined to be mutually beneficial to the employee will obtain permission from hisEmployer and the Union Officer/her immediate supervisorRepresentative, if available, or another appropriate supervisor. Permission will normally be granted at the time of request unless in the opinion of the supervisor concerned Employer. Examples include training in statutory and regulatory provisions relating to pay, working conditions, work requirements do not permit. In such casesschedules, grievance procedures, the Employer will indicate another performance appraisal system, adverse action appeals, and Agency policy and negotiated agreements. However, the amount of official time which will be convenient. Time of departures and return to work will be reported in each case granted for this purpose is subject to the appropriate supervisor. In any situation limitations outlined in which Management delays the Union representative's or the employee's use Sections 1302 and 1307 of time as contained in this Article, Management and must be submitted in accordance with the procedures outlined in Section 1303. 1309 Official time will upon the request not be granted for Union Officers or Representatives to attend training or information sessions concerning: solicitation of the employee, extend locally controlled time limits relating to employee rights to redress actions for a time equal to the length of the delay. The employee(s) will report his/her return to work to his/her immediate supervisor immediately upon conclusion of use of time under this Article. Section 8-4. The designated membership and authorized Union representatives may receive and investigate complaints dues; other internal organization business; or grievances from stewards' area of responsibility. Representatives representation of the Union shall not solicit complaints and grievancesin the art of collective bargaining negotiations. Before leaving his/her workHowever, if workload permits, the Union representative concerned will obtain permission from his/her immediate supervisor, if available, Representative or another appropriate supervisor. The permission of the immediate supervisor of the person being contacted will also be obtained, if available, or if not, that of another appropriate supervisor. Permission will normally be granted at the time of request unless, in the opinion of either of the supervisors concerned, work requirements do not permit. In such cases the supervisor will indicate another time which will be convenient. Time of departure and return to work Officer shall be reported in each case allowed to the supervisorstake annual leave to attend such training.

Official Time. Section 8-SECTION 1. The obligation to represent the employees of the unit requires that the Union officials/stewards have a reasonable access to all the unit members and responsible management officials within the installation. SECTION 2. Only upon request, Union officials/stewards must be granted, official time to perform representational duties and responsibilities. Union representatives desiring official time for representational functions must obtain approval from their immediate supervisor prior to leaving the work area and must report to their immediate supervisor upon their return. Authorized Official Time includes, but is not limited to, the following circumstances: a. Receive and investigate employee/management complaints b. Prepare and present grievances, statutory appeals, and arbitrations c. Prepare and present replies to proposed disciplinary/adverse actions. d. Respond to grievances against union e. Prepare proposals for negotiation conducted under this agreement f. Perform other appropriate representative duties SECTION 3. In the event that operational requirements, as determined by the Employer, preclude the usage of official time, an alternative time must be provided as soon as practicable thereafter. SECTION 4. The Employer agrees to recognize NAGE pay all expenses for Union officials, local officials of /stewards to perform official duties while attending Employer sponsored meetings at locations other than the Union, Union stewards, and other authorized representatives designated by the UnionFAA ▇▇▇▇▇▇▇ ▇. The parties recognize that the utilization of official time, by the employee representatives in the conduct of labor-management business is ▇▇▇▇▇▇ Technical Center. Expenses will be paid in accordance with The Federal Service Labor-Management Relations Statute as it contributes to the effective government wide travel rules and efficient conduct of public business by facilitating and encouraging the amicable settlement of disputes between employees and their Employer involving conditions of employmentregulations. Section 8-2SECTION 5. A reasonable amount of official time Each Union official/▇▇▇▇▇▇▇ will be granted to designated Union representatives in accordance with the provisions of this contract. Section 8-3. A Bargaining Unit employee(s) who desires to use official time under this Article will be granted reasonable to attend labor management related training if such attendance is approved in advance by the Employer. If the official time to meet with Union representatives to prepare for and present grievances under the negotiated grievance procedure. Before leaving his/her work, the employee will obtain permission from his/her immediate supervisor, if available, or another appropriate supervisor. Permission will normally be granted at the time of request unless in the opinion of the supervisor concerned work requirements do not permit. In such casesis denied, the Employer will indicate another time which will be convenient. Time of departures and return to work will be reported notify the Union, in each case writing, as to the appropriate supervisorreason for denial. SECTION 6. In any situation in which Management delays Subject to the Union representative's or the employee's use approval conditions of time as contained in Section 2 and 3 of this Article, Management will upon Union representatives must be granted official time to lobby Congressional officials. All expenses associated with lobby efforts must be borne by the request of the employeeUnion. SECTION 7. Normally, extend locally controlled official time limits relating to employee rights to redress actions for a time equal to the length of the delay. The employee(s) will report his/her return to work to his/her immediate supervisor immediately upon conclusion of use of time authorized under this Article. Section 8-4. The designated and authorized Union representatives may receive and investigate complaints or grievances from stewards' area of responsibility. Representatives of the Union shall not solicit complaints and grievances. Before leaving his/her work, the Union representative concerned will obtain permission from his/her immediate supervisor, if available, or another appropriate supervisor. The permission of the immediate supervisor of the person being contacted will also agreement must be obtained, if available, or if not, that of another appropriate supervisor. Permission will normally be granted spent at the time of request unless, in the opinion of either of the supervisors concerned, work requirements do not permit. In such cases the supervisor will indicate another time which will be convenient. Time of departure and return to work shall be reported in each case to the supervisorsrepresentative's duty location unless otherwise authorized.