Common use of Opening and Evaluation of Proposals Clause in Contracts

Opening and Evaluation of Proposals. 8.1 The proposals will be opened in the presence of the Bid Opening Committee after the closing date of the Tender. 8.2 To assist in the examination, evaluation and comparison of proposals, SPC may, at its discretion, ask the bidder for clarification of its proposal. The request for clarification and the response shall be in writing, and no change in price or substance of the proposal shall be sought, offered or permitted. 8.3 The Procurement Committee will carry out a preliminary examination of the proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the proposals are generally in order. 8.4 A two-stage procedure will be utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any financial proposal being opened and compared. The competencies which be evaluated are detailed in the Terms of Reference (▇▇▇▇▇ ▇▇). 8.5 The technical component, which has a total possible value of 700 points, will be evaluated using the following criteria and be based on documentation requested in the Annex IV: Technical Proposal Submission Form: Company profile • Years of experience in supply of ICT equipment • Having sound financial statement (audited) over the last three years • Officially registered vendor • Partnership with enterprise vendor - Partnership level - Number of years - Volume of business done with each vendor • Experience working with international organisations similar to SPC 15% 105 Post-sale support • Support experience with similar international organisations • Warranty repair and returns service - Reliability - Convenience - Speed / Turnaround time - On-site support available Delivery and installation approach and timing, and the ability to provide maintenance and technical support 15% 105 Adherence to Specifications required in Annex IV • Ability to supply enterprise grade firewalls with minimal variance from supplied specifications 70% 490 8.6 Refer to ▇▇▇▇▇ ▇▇ for a complete list of requirements – technical and non-technical. Note: some requirements are “mandatory” and have been identified as such in the Annex II list. To be considered, bidders need to be able to meet all mandatory requirements, and a minimum of 90% of non-essential requirements. If a tender response indicates that any mandatory requirement cannot be met the entire response will be removed from consideration. 8.7 The financial proposal will be opened only for bidders that passed the minimum technical score of 490 (70%). 8.8 Financial proposals of technically responsive proposals will be reviewed. Arithmetical errors will be rectified on the following basis: if there is a discrepancy between the unit price and the total price, the lower price shall prevail, and the higher price shall be corrected. If the Bidder does not accept the correction of errors, its proposal will be rejected. If there is a discrepancy between words and figures, the amount in words will prevail. 8.9 The financial component of the proposals will be scored on the basis of overall costs for the delivery of the services and financial incentives and benefits provide to SPC. The lowest financial proposal will be awarded maximum 300 points, and other financial offers and incentives will be awarded points as per the formula below. The formula used for scoring points for financial values proposed will be: 8.10 No payment will be made for items which have not been priced; such items are deemed to be covered by other items on the financial offer. 8.11 Bidders will be deemed to have satisfied themselves, before submitting their proposal, and to its correctness and completeness, taking into account of all that is required for the full and proper performance of the contract, and to have included all costs in their rates and prices. 8.12 The price for the proposal is inclusive of all taxes and is fixed and not subject to revision.

Opening and Evaluation of Proposals. 8.1 8.1. The proposals Proposals will be opened in the presence of the Bid Opening Committee after the closing date of the TenderRequest for Proposal (RFP). 8.2 8.2. To assist in the examination, evaluation and comparison of proposalsProposals, SPC may, may at its discretion, ask the bidder for clarification of its proposalProposal. The request for clarification and the response shall be in writing, writing and no change in price or substance of the proposal Proposal shall be sought, offered or permitted. 8.3 8.3. The Procurement Committee will carry out a preliminary examination of the proposals Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the proposals Proposals are generally in order. 8.4 8.4. A two-stage procedure will be utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any financial proposal being opened and compared. The competencies which will be evaluated are detailed in the Terms of Reference (▇▇▇▇▇ ▇▇). 8.5 8.5. The technical component, which has a total possible value of 700 points, will be evaluated using the following criteria criteria: • Corporate history, culture, structure and be based on documentation requested in the Annex IVbusiness expertise: Technical Proposal Submission Form: Company profile • Years of experience in supply of ICT equipment Internationally registered and recognised services provider related to ECM • Having sound financial statement (audited) statements over the last three 3 years • Officially registered vendor Demonstrated experience, ability and confidence in delivering services and support to large clients across multiple sites and locations • Partnership Current structure, facilities and service culture demonstrate capacity to propose and deliver a solution that meets SPC’s requirements. Demonstrated corporate values and culture of environmental responsibility and sustainability 50% 350 Demonstrated capabilities in the areas the respondent chooses: • Information Management services • Enterprise Content Management systems • SharePoint Online • Document and Records Management o Digitisation of physical records o Organisational best practices and standards • Data Migration • Enterprise Change Management • Quality Assurance • Iterative/Agile delivery Respondents should clearly articulate which competencies are being addressed in their responses and how they would collaborate with enterprise vendor - Partnership level - Number of years - Volume of business done with each vendor • Experience working with international organisations similar to SPC 15other vendors (if required) 50% 105 Post-sale support • Support experience with similar international organisations • Warranty repair and returns service - Reliability - Convenience - Speed / Turnaround time - On-site support available Delivery and installation approach and timing, and the ability to provide maintenance and technical support 15% 105 Adherence to Specifications required in Annex IV • Ability to supply enterprise grade firewalls with minimal variance from supplied specifications 70% 490350 8.6 8.6. Refer to ▇▇▇▇▇ ▇▇ Annex II for a complete list of requirements – technical and non-technical. Note: some requirements are “mandatory” and have been identified as such in the Annex II list. To be considered, bidders need to be able to meet all mandatory requirements, and a minimum of 90% of non-essential requirements. If a tender response indicates that any mandatory requirement cannot be met the entire response will be removed from consideration. 8.7 8.7. The financial proposal will be opened only for bidders that passed the minimum technical score of 490 points (7070 %). 8.8 8.8. Financial proposals of technically responsive proposals will be reviewed. Arithmetical errors will be rectified on the following basis: if If there is a discrepancy between the unit price and the total price, the lower price shall prevail, and the higher price shall be corrected. If the Bidder does not accept the correction of errors, its proposal will be rejecteddoes 8.9. If there is a discrepancy between words and figures, the amount in words will prevail. 8.9 The financial component of the proposals will be scored on the basis of overall costs for the delivery of the services and financial incentives and benefits provide provided to SPC. 8.10. The lowest financial proposal will be awarded maximum 300 points, points and other financial offers and incentives will be awarded points as per the formula below. The formula used for scoring points for financial values proposed will be: 8.10 8.11. No payment will be made for items which have not been priced; such items are deemed to be covered by other items on the financial offer. 8.11 8.12. Bidders will be deemed to have satisfied themselves, before submitting their proposal, proposal and to its correctness and completeness, taking into account of all that is required for the full and proper performance of the contract, contract and to have included all costs in their rates and prices. 8.12 8.13. The price for total cost of the proposal is inclusive of all taxes and is fixed and not subject to revision.