Common use of Performance Assistance Clause in Contracts

Performance Assistance. 12.1 Any employee not meeting the performance standards of one or more critical element(s) will be promptly notified. 12.2 The supervisor will schedule a meeting with the employee and inform him or her of the purpose of the meeting and that he/she may request the assistance and presence of a Union representative at this meeting. This requirement does not apply to all routine and periodic discussions regarding an employee’s job performance. 12.3 The supervisor, employee, and, if requested, a Union representative, will meet to identify the specific problem, determine the root cause, and develop guidance regarding specific actions which should be taken to improve performance. 12.4 This assistance will afford the employee a reasonable opportunity of at least thirty (30) calendar days to resolve the identified performance-related problem. 12.5 The assistance will be tailored to the specific needs of the employee and may include formal training, on-the-job training, counseling, assignment of a mentor, or other assistance as appropriate. Mere notice and review does not constitute assistance. 12.6 The purpose of the period of assistance is to help the employee improve, rather than accumulate documentation as the basis for a future performance-related adverse action. This does not prevent documentation accumulated during this timeframe from being used as a part of future performance-related adverse actions should performance not improve. 12.7 If the employee has chosen to be represented by the Union, a Union representative has the right to be present at all performance-related meetings with the employee during this performance assistance period. 12.8 At any time during the assistance period, the supervisor may conclude that assistance is no longer necessary because the employee’s performance has improved to at least “Successful.” The supervisor will so notify the employee of this determination in writing.