Common use of Pre-disciplinary Procedures Clause in Contracts

Pre-disciplinary Procedures. Pre-Disciplinary Procedures Applicable to All Regular Employees (Applies only to Demotions, Suspensions, Dismissals): (a) When the decision has been made by the Department Head that disciplinary action might be taken against an employee, the City Administrator shall be contacted so that all disciplinary procedures are followed. The Department Head and/or City Administrator will then prepare a notice of intended disciplinary action to be given to the employee which shall include as attachments: (1) A written copy of the charges being made; (2) The grounds for such charges; (3) All documents which support such action; (4) The type of disciplinary action intended; (5) Copies of Personnel Rules violated and appeal procedures. (b) Notice shall also include a statement advising the employee that he/she may respond to the charges either verbally or in writing within a reasonable, specified time period which will not exceed ten (10) days starting from the date of receipt of the notice. (c) The Department Head and/or City Administrator shall make themselves available to hear verbal responses or answers to the proposed disciplinary actions and/or consider written responses submitted by the employee. (d) All information supplied by the employee in response to the proposed action will be considered by the Department Head and/or City Administrator prior to making a final decision on what disciplinary action is appropriate. (e) During the pre-disciplinary hearing, employees may be represented by a representative of their choice. However, the employee shall only have the right to show cause, if any, why the proposed disciplinary action should not be taken. The employee shall be allowed to see all documents and material which are being considered to support the proposed disciplinary action. (f) Upon completing the pre-disciplinary procedures, the Department Head and/or City Administrator may resolve the matter without taking disciplinary action, or take the proposed action, or modified action as may seem appropriate. (g) If disciplinary action is taken, the employee shall be advised in writing of his/her right of appeal in accordance with Section 6.1