Common use of Presenting a Grievance Clause in Contracts

Presenting a Grievance. Any such grievance shall be settled in accordance with the following grievance procedure: Step 1. Between the employee, together with his/her ▇▇▇▇▇▇▇, and the supervisor, or between the ▇▇▇▇▇▇▇ and such supervisor, except that either the ▇▇▇▇▇▇▇ or the supervisor may require the employee to be present if s/he so elects. Step 2. In all cases where Step 1 does not result in a satisfactory settlement of the grievance, such grievance may then be submitted in writing to the Facilities Management administration within fourteen (14) calendar days after it has been presented to the supervisor. a) Any grievance thus submitted to the Director shall then be subject to discussion between the appropriate Director and the Stewards Committee at the next regular meeting between the Facilities Management administration and the Stewards Committee, except that if a grievance has been submitted within twenty- four (24) hours of a regular meeting between the Facilities Management administration and the Stewards Committee it shall, at the request of either the Facilities Management administration, or the Chairman of the Stewards Committee, be deferred until the next regular meeting of the Facilities Management administration and the Stewards Committee. It is understood that all meetings between the Facilities Management administration and the Stewards Committee, the Facilities Management administration shall have the privilege of delegating his/her authority to a member of his/her staff. b) Regular meetings of the Facilities Management administration and the Stewards Committee shall be held at the Facilities Management administration's office at such times as shall be agreed upon by the Facilities Management administration and the Chairman of the Stewards Committee. A representative of the International Union may be present at the request of the Stewards Committee. The Director shall make the employer's decision in writing within seven (7) calendar days after the meeting of the Facilities Management administration and the Stewards Committee at which it is discussed. In the event that the grievance shall not have been settled satisfactorily at such meeting, or within the said seven (7) days thereafter (unless postponed to a later meeting by mutual agreement), the party that has instituted the grievance may submit the grievance to arbitration as provided in section 9. A submission of a grievance to arbitration shall be made within twenty (20) calendar days after the date of the meeting at which it was presented, unless postponed to a later meeting, in which event, it shall be submitted to arbitration within twenty (20) calendar days of such postponed meeting. Any grievance shall be deemed to be settled when not submitted (a) to Step 2 within fourteen (14) calendar days after being presented to the supervisor, or (b) to arbitration within the twenty (20) day period designated in Section 8 (b). Matters of general interpretation of this Agreement which cannot be settled by the supervisor may be introduced by either the employer or the Union at Step 2. Such grievances shall be submitted in writing by the Union to the Facilities Management administration and by the employer to the chairman of the Stewards Committee. Such grievance shall be discussed at the next meeting of the Facilities Management administration and the Stewards Committee unless it is submitted within twenty-four (24) hours at the time at which such meeting is scheduled, in which event it may be postponed until the following meeting at the request of either the Facilities Management administration, or the chairman of the Stewards Committee. Minutes shall be kept of all meetings under Step 2 of the grievance procedure in a mutually agreed form. The employer and the chairman of the Stewards Committee shall each be furnished with a copy of such minutes.

Presenting a Grievance. Any such grievance shall be settled in accordance with the following grievance procedure:‌ Step K 2.1 STEP ONE (1. Between the employee), together with his/her OFFICE OF THE ▇▇▇▇ (WRITTEN)‌ If the grievant and the Association wish to file a grievance, the statement prepared by the Association Committee on Contract Grievances must be presented to the office of the respective ▇▇▇▇▇ within sixty (60) days of the date a member of the faculty has knowledge or reasonably should have had knowledge of the occurrence of the grievance, in order for the matter to be proper for the grievance procedure. Following submission of the written grievance, a time for meeting between the grievant and a representative from the supervisor, or between Association and the ▇▇▇▇ shall be arranged within ten (10) days after submission of the written grievance. The meeting shall be held not later than ten (10) days after submission of the written grievance. The Association representative may fully represent the grievant in the grievant's absence. Other persons may attend to provide information. The office of the respective ▇▇▇▇ and such supervisor, except that either shall answer the ▇▇▇▇▇▇▇ or the supervisor may require the employee to be present if s/he so elects. Step 2. In all cases where Step 1 does not result in a satisfactory settlement of the grievance, such grievance may then be submitted in writing to the Facilities Management administration within fourteen ten (1410) calendar days after it has been presented to the supervisor. a) Any grievance thus submitted to the Director shall then be subject to discussion between the appropriate Director and the Stewards Committee at the next regular meeting between the Facilities Management administration and the Stewards Committee, except that if a grievance has been submitted within twenty- four (24) hours of a regular meeting between the Facilities Management administration and the Stewards Committee it shall, at the request of either the Facilities Management administration, or the Chairman of the Stewards Committee, be deferred until the next regular meeting of the Facilities Management administration and the Stewards Committee. It is understood that all meetings between the Facilities Management administration and the Stewards Committee, the Facilities Management administration shall have the privilege of delegating his/her authority to a member of his/her staff. b) Regular meetings of the Facilities Management administration and the Stewards Committee shall be held at the Facilities Management administration's office at such times as shall be agreed upon by the Facilities Management administration and the Chairman of the Stewards Committee. A representative of the International Union may be present at the request of the Stewards Committee. The Director shall make the employer's decision in writing within seven (7) calendar days after the meeting of the Facilities Management administration and the Stewards Committee at which it is discussed. In the event that the grievance shall not have been settled satisfactorily at such meeting, or within the said seven (7) days thereafter (unless postponed to a later meeting by mutual agreement), the party that has instituted the grievance may submit the grievance to arbitration as provided in section 9. A submission of a grievance to arbitration shall be made within twenty (20) calendar days after from the date of the meeting at which it the grievance was presenteddiscussed. If the ▇▇▇▇ does not so timely answer, unless postponed to a later meeting, in which event, it shall be submitted to arbitration within twenty (20) calendar days of such postponed meeting. Any the grievance shall be deemed to be settled when treated as granted. A grievance not submitted (a) to appealed, as provided in Step 2 below, within fourteen ten (1410) calendar days after being presented the answer from the office of the respective ▇▇▇▇ shall be considered settled on the basis of the last answer and not subject to further review. K 2.2 STEP TWO (2), OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS‌ If the matter is not resolved at the first step, the Association Committee on Contract Grievances shall meet and reconsider the matter. If after the meeting, the Association Committee on Contract Grievances wishes to carry the matter further, it shall, within ten (10) calendar days after the first step result, submit the matter to the supervisorOffice of the Vice President for Academic Affairs with a notice that the answer of the office of the respective ▇▇▇▇ with respect to the grievance is not satisfactory. Following such submission, a time for meeting between the grievant, and a representative from the Association and the Vice President for Academic Affairs, or his/her designee, shall be arranged, to be held no later than ten (b10) to arbitration within days from the twenty (20) day period designated in Section 8 (b)date of submission. Matters The Association will prepare a record which will consist of general interpretation of this Agreement which cannot be settled the original written grievance prepared by the supervisor Association, written answers to the grievance and other written records as there may be introduced by either in connection with the employer or matter together with any additional information and the Union at Step 2. Such grievances shall be submitted in writing by facts the Union Association deems pertinent, and present the same to the Facilities Management administration and by the employer to the chairman office of the Stewards CommitteeVice President for Academic Affairs. Such grievance shall be discussed at the next meeting of the Facilities Management administration and the Stewards Committee unless it is submitted within twenty-four (24) hours at the time at which such meeting is scheduledOther persons, in which event it may be postponed until the following meeting at the request of either party, may attend to provide information. The Office of the Facilities Management administrationVice President for Academic Affairs will render a written decision on the matter within ten (10) days from said meeting. If the Office of the Vice President for Academic Affairs does not timely answer, the grievance shall be treated as granted. A grievance not appealed, as provided in Step Three (3) below, within ten (10) calendar days after the answer from the Office of the Vice President for Academic Affairs shall be considered settled on the basis of the last answer and not subject to further review. K 2.3 STEP THREE (3), GRIEVANCE RESOLUTION COMMISSION (GRC)‌ A Grievance Resolution Commission shall be established to review matters brought before it by the Association Committee for Contract Grievances for matters not resolved at Step Two and any other provisions specified in this contract. The Grievance Resolution Commission shall be a five member commission which shall consist of two members selected by the Association and two members selected by the Vice President for Academic Affairs. Each member shall have full voting rights. A fifth member, who shall act as chairperson of the Grievance Resolution Commission shall be selected by agreement between the Vice President for Academic Affairs and the President of the Association. In the event they are unable to agree upon a Chairperson within thirty (30) days, either of them may request the American Arbitration Association to select a person to act as chairperson of the commission. If the grievance is a grievance under K 1, the Association Committee for Contract Grievances or the chairman Vice President for Academic Affairs shall have the option of having the GRC consist solely of the Stewards CommitteeChairperson (Arbitrator), selected as indicated above. Minutes Any reference to the GRC shall also refer to a sole arbitrator. After the Chairperson has been selected, a hearing shall be kept of held by the Grievance Resolution Commission and the Commission shall assemble all meetings under Step 2 evidence it deems relevant to a determination of the grievance procedure in questions raised before it by the parties. In order to reach such a mutually agreed formdecision, the majority vote of the GRC is required. The employer decision and award reached by the chairman GRC on all matters shall be final and binding on all parties to this agreement, including the affected faculty member. Necessary clerical support shall be provided by the University. The cost of an arbitrator shall be borne equally by the Stewards Committee parties. Expenses for witnesses, however, shall each be furnished with a copy of such minutesborne by the party who calls them.

Presenting a Grievance. Any such employee having a grievance shall be settled in accordance with present it to the following grievance procedureemployer as follows: Step 1. Between (a) If an employee feels he/she has a grievance, he/she shall discuss the employee, together grievance with his/her ▇▇▇▇▇▇▇, and the supervisor, or between the ▇▇▇▇▇▇▇ and of the department. Time for such discussion not to exceed one-half (½) hour. (b) The ▇▇▇▇▇▇▇ may discuss the grievance with the immediate supervisor. (c) If the matter is thereby not disposed of, except that either it will be submitted in written form by the ▇▇▇▇▇▇▇ or to the supervisor may require the employee to be present if s/he so electsimmediate supervisor, who will answer within three (3) days. Step 2. (a) If the immediate supervisor's answer is not satisfactory, then the grievance may be presented by the ▇▇▇▇▇▇▇ to the Human Resources Director who shall answer within three (3) days. (b) In all cases where Step 1 does not result in the event the immediate supervisor is a satisfactory settlement member of the grievancebargaining unit, such the grievance will be presented directly to Step 3. (a) If the director's answer is not satisfactory, then the grievance may then be submitted in writing referred to the Facilities Management administration local Unit Chairman who shall answer within fourteen three (143) calendar days after it has been presented to the supervisor. a) Any grievance thus submitted to the Director shall then be subject to discussion between the appropriate Director and the Stewards Committee at the next regular meeting between the Facilities Management administration and the Stewards Committee, except that if a grievance has been submitted within twenty- four (24) hours of a regular meeting between the Facilities Management administration and the Stewards Committee it shall, at the request of either the Facilities Management administration, or the Chairman of the Stewards Committee, be deferred until the next regular meeting of the Facilities Management administration and the Stewards Committee. It is understood that all meetings between the Facilities Management administration and the Stewards Committee, the Facilities Management administration shall have the privilege of delegating who may submit his/her authority appeal on an agenda to a member of his/her staff. bthe employer. A meeting between two (2) Regular meetings representatives of the Facilities Management administration union and the Stewards Committee shall be held at the Facilities Management administration's office at such times as shall be agreed upon by the Facilities Management administration and the Chairman two (2) representatives of the Stewards Committee. A representative of employer will be arranged to discuss the International Union may be present at grievance or grievances appearing on the request of the Stewards Committee. The Director shall make the employer's decision in writing agenda within seven (7) days from the date the agenda is received by the employer. Such meeting may be attended by a representative of the council/international union. (b) The union representative may meet at a place designated by the employer on the employer's property for at least one-half (½) hour immediately preceding a meeting with the representatives of the employer for which a written request has been made. (c) The chairman of the bargaining unit or his/her representative shall ask for and be allowed time off his/her job without loss of time or pay, not to exceed four (4) hours per month to investigate a grievance he/she is to discuss with the employer. The immediate supervisor will grant him/her permission within reason to leave his/her work for this purpose. Any additional time needed will be granted without pay. (d) Step 4 of the grievance procedure may be bypassed if agreed to by both parties in writing. (a) If the director’s answer is not satisfactory in Step 3 and the union desires to carry the matter further, the union shall, within 15 calendar days after the meeting following receipt of the Facilities Management administration and director’s answer, advise the Stewards Committee at which employer in writing that such answer is unacceptable, the reasons it is discusseddeemed to be unacceptable, and in the communication further advise that the matter is being referred to mediation. Within 10 workdays of such notification, the Human Resources Director shall file a request for mediation through the Michigan Employment Relations Commission (MERC). A copy of which shall be forwarded to the Union President. If the commission is unable to hear the grievance within 15 workdays from receipt of the request for mediation for any reason, either party may demand to proceed to the next step of the grievance procedure. Such demand by either of the parties shall not prohibit the parties from holding a mediation hearing with MERC prior to arbitration if mutually agreed. (b) The mediation hearing shall be governed by the following rules: 1. The grievant shall have a right to be present at the Mediation Hearing as well as a Council 25 Representative; 2. Each party shall have one principal spokesperson; 3. Outside lawyers or consultants shall not participate in a mediation hearing; 4. Any documents presented to the mediator shall be returned to the respective parties at the conclusion of the hearing; 5. Proceedings shall be informal in nature. The presentation of evidence is not limited to that presented at earlier steps of the grievance procedure. The rules of evidence shall not apply and no formal record of the mediation hearing shall be made; 6. The mediator shall have the authority to meet separately with any person or persons provided their chief spokesperson is present, but will not have authority to compel a resolution of a grievance; 7. If no settlement is reached, the mediator may provide the parties with a verbal advisory; 8. The mediator shall state the grounds for his/her advisory; 9. The mediator shall have no power to alter or amend the terms of the Collective Bargaining Agreement; 10. The advisory of the mediator shall not be submitted as evidence if the grievance later is heard by an arbitrator. (a) If the grievance is not satisfactorily adjusted in the last preceding step, either party may request arbitration of an unsettled grievance. The party desiring arbitration must notify the other party in writing of such desire within fifteen (15) days of the day the written disposition was given under the last step of the grievance procedure provided for in this agreement. In the event that either party should fail to serve such written notice, the grievance matter shall be considered withdrawn. The parties shall attempt to agree upon an impartial arbitrator. If they cannot have been settled satisfactorily at such meeting, or so agree within the said seven (7) days thereafter (unless postponed to a later meeting by mutual agreement)of the request for arbitration, the party that has instituted the grievance may submit the grievance to arbitration as provided in section 9. A submission of a grievance to requesting arbitration shall be made within twenty (20) calendar days after the date of the meeting at which it was presented, unless postponed to a later meeting, in which event, it shall be submitted to arbitration within twenty (20) calendar days of such postponed meeting. Any grievance shall be deemed to be settled when not submitted (promptly thereafter file a) to Step 2 within fourteen (14) calendar days after being presented to the supervisor, or (b) The arbitrator shall have no power to arbitration within add to or subtract from or modify any of the twenty terms of the agreement or any supplementary agreement nor to rule on any matter except while this agreement is in full force and effect between the parties. (20c) day period designated in Section 8 (b). Matters The expenses of general interpretation of this Agreement which cannot the arbitrator shall be settled borne equally by the supervisor may be introduced by either union and the employer or the Union at Step 2. Such grievances city. (d) There shall be submitted in writing by the Union to the Facilities Management administration and by the employer to the chairman of the Stewards Committee. Such grievance no appeal from any arbitrator's decision, as such decision shall be discussed at final and binding on the next meeting of union and its members, the Facilities Management administration employee or employees involved, and the Stewards Committee unless it is submitted within twenty-four (24) hours at the time at which such meeting is scheduled, in which event it may be postponed until the following meeting at the request of either the Facilities Management administration, or the chairman of the Stewards Committee. Minutes shall be kept of all meetings under Step 2 of the grievance procedure in a mutually agreed form. The employer and the chairman of the Stewards Committee shall each be furnished with a copy of such minutesemployer.

Presenting a Grievance. Any such Employee having a grievance shall be settled in accordance with present it to the following grievance procedureEmployer as follows: Step 1. Between (a) If an Employee feels he has a grievance, he shall discuss the employee, together grievance with his/her ▇▇▇▇▇▇▇, and the supervisor, or between the ▇▇▇▇▇▇▇ and of the department. Time for such discussion not to exceed one-half (½) hour. (b) The ▇▇▇▇▇▇▇ may discuss the grievance with the immediate supervisor. (c) If the matter is thereby not disposed of, except that either it will be submitted in written form by the ▇▇▇▇▇▇▇ or to the supervisor may require the employee to be present if s/he so electsimmediate supervisor, who will answer within three (3) days. Step 2. In all cases where Step 1 does (a) If the immediate supervisor's answer is not result in a satisfactory settlement of satisfactory, then the grievance, such grievance may then be submitted in writing to presented by the Facilities Management administration within fourteen (14) calendar days after it has been presented to the supervisor. a) Any grievance thus submitted ▇▇▇▇▇▇▇ to the Director of Labor Relations who shall then be subject to discussion between answer within three (3) days. (b) In the appropriate Director and event the Stewards Committee at the next regular meeting between the Facilities Management administration and the Stewards Committee, except that if a grievance has been submitted within twenty- four (24) hours of a regular meeting between the Facilities Management administration and the Stewards Committee it shall, at the request of either the Facilities Management administration, or the Chairman of the Stewards Committee, be deferred until the next regular meeting of the Facilities Management administration and the Stewards Committee. It immediate supervisor is understood that all meetings between the Facilities Management administration and the Stewards Committee, the Facilities Management administration shall have the privilege of delegating his/her authority to a member of his/her staffthe bargaining unit, the grievance will be presented directly to Step 3. b(a) Regular meetings If the Director's answer is not satisfactory, then the grievance may be referred to the local Unit Chairman who shall answer within three (3) days and who may submit his appeal on an agenda to the Employer. A meeting between two (2) representatives of the Facilities Management administration Union and the Stewards Committee shall be held at the Facilities Management administration's office at such times as shall be agreed upon by the Facilities Management administration and the Chairman two (2) representatives of the Stewards Committee. A representative of Employer will be arranged to discuss the International Union may be present at grievance or grievances appearing on the request of the Stewards Committee. The Director shall make the employer's decision in writing agenda within seven (7) days from the date the agenda is received by the Employer. Such meeting may be attended by a representative of the Council/International Union. (b) The Union representative may meet at a place designated by the Employer on the Employer's property for at least one-half (½) hour immediately preceding a meeting with the representatives of the Employer for which a written request has been made. (c) The Chairman of the bargaining unit or his representative shall ask for and be allowed time off his job without loss of time or pay, not to exceed four (4) hours per week, accumulative for the current month, to investigate a grievance he is to discuss with the Employer. The immediate supervisor will grant him permission within reason to leave his work for this purpose. Any additional time needed will be granted without pay. (d) Step 4 of the grievance procedure may be bypassed if agreed to by both parties in writing. (a) If the Director’s answer is not satisfactory in Step 3 and the Union desires to carry the matter further, the Union shall, within 15 calendar days after the meeting following receipt of the Facilities Management administration and Director’s answer, advise the Stewards Committee at which Employer in writing that such answer is unacceptable, the reasons it is discusseddeemed to be unacceptable, and in the communication further advise that the matter is being referred to mediation. Within 10 workdays of such notification, the Director of Labor Relations shall file a request for mediation through the Michigan Employment Relations Commission (MERC). A copy of which shall be forwarded to the Union President. If the Commission is unable to hear the grievance within 15 workdays from receipt of the request for mediation for any reason, either party may demand to proceed to the next step of the grievance procedure. Such demand by either of the parties shall not prohibit the parties from holding a mediation hearing with MERC prior to arbitration if mutually agreed. (b) The mediation hearing shall be governed by the following rules: 1. The grievant shall have a right to be present at the Mediation Hearing as well as a Council 25 Representative; 2. Each party shall have one principal spokesperson; 3. Outside lawyers or consultants shall not participate in a mediation hearing; 4. Any documents presented to the mediator shall be returned to the respective parties at the conclusion of the hearing; 5. Proceedings shall be informal in nature. The presentation of evidence is not limited to that presented at earlier steps of the grievance procedure. The rules of evidence shall not apply and no formal record of the mediation hearing shall be made; 6. The mediator shall have the authority to meet separately with any person or persons provided their chief spokesperson is present, but will not have authority to compel a resolution of a grievance; 7. If no settlement is reached, the mediator may provide the parties with a verbal advisory; 8. The mediator shall state the grounds for his/her advisory; 9. The mediator shall have no power to alter or amend the terms of the Collective Bargaining Agreement; 10. The advisory of the mediator shall not be submitted as evidence if the grievance later is heard by an arbitrator. (a) If the grievance is not satisfactorily adjusted in the last preceding step, either party may request arbitration of an unsettled grievance. The party desiring arbitration must notify the other party in writing of such desire within fifteen (15) days of the day the written disposition was given under the last step of the grievance procedure provided for in this Agreement. In the event that either party should fail to serve such written notice, the grievance matter shall be considered withdrawn. The parties shall attempt to agree upon an impartial arbitrator. If they cannot have been settled satisfactorily at such meeting, or so agree within the said seven (7) days thereafter (unless postponed to a later meeting by mutual agreement)of the request for arbitration, the party that has instituted the grievance may submit the grievance to arbitration as provided in section 9. A submission of a grievance to requesting arbitration shall promptly thereafter file a demand for arbitration with the American Arbitration Association, requesting that an arbitrator be made within twenty (20) calendar days after selected with assistance and under the date rules of the meeting at which it was presented, unless postponed to a later meeting, in which event, it shall be submitted to arbitration within twenty (20) calendar days of such postponed meeting. Any grievance shall be deemed to be settled when not submitted (a) to Step 2 within fourteen (14) calendar days after being presented to the supervisor, or American Arbitration Association. (b) The arbitrator shall have no power to arbitration within add to or subtract from or modify any of the twenty (20) day period designated in Section 8 (b). Matters terms of general interpretation of the Agreement or any supplementary agreement nor to rule on any matter except while this Agreement which cannot be settled by is in full force and effect between the supervisor may be introduced by either parties. (c) The expenses of the employer or the Union at Step 2. Such grievances arbitrator shall be submitted in writing borne equally by the Union to and the Facilities Management administration and by the employer to the chairman of the Stewards Committee. Such grievance City. (d) There shall be discussed at no appeal from any arbitrator's decision, as such decision shall be final and binding on the next meeting of Union and its members, the Facilities Management administration Employee or Employees involved, and the Stewards Committee unless it is submitted within twenty-four (24) hours at the time at which such meeting is scheduled, in which event it may be postponed until the following meeting at the request of either the Facilities Management administration, or the chairman of the Stewards Committee. Minutes shall be kept of all meetings under Step 2 of the grievance procedure in a mutually agreed form. The employer and the chairman of the Stewards Committee shall each be furnished with a copy of such minutesEmployer.

Presenting a Grievance. Any such employee having a grievance in connection with his employment which is a violation of a Chapter or section of this contract shall be settled in accordance with present it to the following grievance procedureEmployer as follows: Step 1a) If an employee feels he has a grievance, he shall first discuss the matter with his immediate supervisor. Between This discussion may, at the option of the employee, together occur during working hours. If the employee desires, he shall have the option of having his ▇▇▇▇▇▇▇ present during this discussion. General office employees may discuss the matter with his/her the ▇▇▇▇▇▇▇ if their supervisor is not available. Should the matter not be resolved between the employee and the supervisor, whether the ▇▇▇▇▇▇▇ was present during the discussion or not, the employee shall discuss the grievance with his ▇▇▇▇▇▇▇. b) The ▇▇▇▇▇▇▇ and aggrieved employee or spokesman for employees (if there is more than one aggrieved employee) may discuss the grievance with the immediate supervisor. c) If the matter is hereby not disposed of, it will be signed by the employee or the ▇▇▇▇▇▇▇, and submitted in written form, as set forth below, to the immediate supervisor. The grievance must be identified by (1) number of grievance; (2) year, or between month and the ▇▇▇▇▇▇▇ and such supervisorday the grievance is filed with the Employer. On days when more than one grievance is filed, except that either the ▇▇▇▇▇▇▇ or the supervisor may require the employee to number shall be present if s/he so elects. followed with a letter A, B, C, etc. Step 2. In all cases where Step 1 does not result in a satisfactory settlement of the grievance, such grievance may then be submitted in writing to the Facilities Management administration within fourteen (14) calendar days after it has been presented to the supervisor.: a) Any If the immediate supervisor's answer is not satisfactory, the grievance thus submitted may be referred to the Director shall then be subject Local President who may appeal the grievance to discussion between the appropriate Director and the Stewards Committee at the next regular meeting between the Facilities Management administration and the Stewards Committee, except that if a grievance has been submitted within twenty- four (24) hours of a regular meeting between the Facilities Management administration and the Stewards Committee it shall, at the request of either the Facilities Management administration, or the Chairman of the Stewards Committee, be deferred until the next regular meeting of the Facilities Management administration and the Stewards Committee. It is understood that all meetings between the Facilities Management administration and the Stewards Committee, the Facilities Management administration shall have the privilege of delegating his/her authority to a member of his/her staff. b) Regular meetings of the Facilities Management administration and the Stewards Committee shall be held at the Facilities Management administration's office at such times as shall be agreed upon by the Facilities Management administration and the Chairman of the Stewards Committee. A representative of the International Union may be present at the request of the Stewards Committee. The Director shall make the employer's decision in writing Department Head within seven (7) calendar days after the meeting of receipt of the Facilities Management administration answer of the immediate supervisor. The Local President or his designate shall be allowed time off his job without loss of time or pay to investigate a grievance he is to discuss with the Employer, when appropriate. A meeting between no more than three (3) representatives of the Local Union and three (3) representatives of the Stewards Committee at which it is discussed. In the event that City will be arranged to discuss the grievance or grievances appearing on the agenda within seven (7) calendar days from the receipt of the answer. The Department Head shall not have been settled satisfactorily at such meeting, or reply to the grievance in written form within the said seven (7) days thereafter (unless postponed to a later meeting by mutual agreement), the party that has instituted the grievance may submit the grievance to arbitration as provided in section 9. A submission of a grievance to arbitration shall be made within twenty (20) calendar days after the date of the meeting at which it was presented, unless postponed to a later meeting, in which event, it shall be submitted to arbitration within twenty (20) calendar days of such postponed meeting. Any grievance shall be deemed to be settled when not submitted (a) to Step 2 within fourteen (14) calendar days after being presented to the supervisor, or (. b) to arbitration within the twenty (20) day period The Union representatives may meet at a place designated in Section 8 (b). Matters of general interpretation of this Agreement which cannot be settled by the supervisor may be introduced by either Employer on the employer or Employer's property for one-half (1/2) hour immediately preceding a meeting with the Union at Step 2. Such grievances shall be submitted in writing by the Union to the Facilities Management administration and by the employer to the chairman representatives of the Stewards Committee. Such grievance shall be discussed at the next meeting of the Facilities Management administration and the Stewards Committee unless it is submitted within twenty-four (24) hours at the time at Employer for which such meeting is scheduled, in which event it may be postponed until the following meeting at the a written request of either the Facilities Management administration, or the chairman of the Stewards Committee. Minutes shall be kept of all meetings under Step 2 of the grievance procedure in a mutually agreed form. The employer and the chairman of the Stewards Committee shall each be furnished with a copy of such minuteshas been made.