PROJECT ADDENDA REQUIREMENTS Clause Samples

The Project Addenda Requirements clause outlines the procedures and standards for issuing, reviewing, and incorporating addenda—formal written changes or clarifications—to project documents during the bidding or construction process. Typically, this clause specifies who is authorized to issue addenda, the timeframe for their distribution, and how recipients must acknowledge and incorporate them into their bids or work. By establishing a clear process for managing changes or additional information, this clause ensures all parties are working from the most current project requirements, reducing misunderstandings and disputes.
PROJECT ADDENDA REQUIREMENTS. The Architect/Engineer and/or Agency shall be required to abide by the following schedule in issuing construction project addenda. The Architect/Engineer shall prepare any addendum materials for which it is responsible, and a list of all vendors that have obtained drawings and specifications for the project. The Architect/Engineer shall then send a copy of the addendum materials and the list of vendors to the State Agency for which the contract is issued to allow the Agency to make any necessary modifications. The addendum and list shall then be forwarded to the Purchasing Division buyer by the Agency. The Purchasing Division buyer shall send the addendum to all interested vendors and, if necessary, extend the bid opening date. Any addendum should be received by the Purchasing Division at least fourteen (14) days prior to the bid opening date.
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PROJECT ADDENDA REQUIREMENTS. The Architect/Engineer and/or Agency shall be required to abide by the following schedule in issuing construction project addenda. The Architect/Engineer shall prepare any addendum materials for which it is responsible, and a list of all vendors that have obtained drawings and specifications for the project. The Architect/Engineer shall then send a copy of the addendum materials and the list of vendors to the State Agency for which the contract is issued to allow the Agency to make any necessary modifications. The addendum and list shall then be forwarded to the ▇▇▇▇▇▇▇▇ University Office of Purchasing buyer by the Agency. The ▇▇▇▇▇▇▇▇ University Office of Purchasing buyer shall send the addendum to all interested vendors and, if necessary, extend the bid opening date. Any addendum should be received by the ▇▇▇▇▇▇▇▇ University Office of Purchasing at least fourteen (14) days prior to the bid opening date.
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PROJECT ADDENDA REQUIREMENTS. The Architect/Engineer and/or Agency shall be required to abide by the schedule in issuing construction project addenda. The Architect/Engineer shall prepare any addendum materials for which it is responsible, and a list of all vendors that have obtained drawings and specifications for the project. The Architect/Engineer shall then send a copy of the addendum materials and the list of vendors to the State Agency for which the contract is issued to allow the Agency to make any necessary modifications. The addendum and list shall then be forwarded to the ▇▇▇▇▇▇▇▇ University Office of Purchasing buyer by the Agency. The ▇▇▇▇▇▇▇▇ University Office of Purchasing buyer shall send the addendum to all interested vendors. Any addendum should be received by the ▇▇▇▇▇▇▇▇ University Office of Purchasing at least fourteen (14) days prior to the anticipated date the Contract will be awarded. AIA DOCUMENTS: All construction contracts that will be completed in conjunction with architectural services procured under Chapter 5G of the West Virginia Code will be governed by the attached AIA documents, as amended by the Supplementary Conditions for the State of West Virginia, in addition to the terms and conditions contained herein. The terms and conditions of this document shall prevail over anything contained in the AIA Documents or the Supplementary Conditions.
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