Common use of Project Coordination Committee Clause in Contracts

Project Coordination Committee. 4.1 The Parties shall establish, within thirty days after the date of this Consortium Agreement, the PCC composed of one duly authorised representative of each of them. After having informed the others in writing, each Party shall have the right to replace its representative and/or to appoint a proxy although it shall use all reasonable endeavours to maintain the continuity of its representation. Each representative shall have a deputy. 4.2 The PCC shall be chaired by the Coordinator's representative. The PCC shall meet at least quarterly in principle at the request of its chairman or at any other time when necessary at the request of one of the Parties. Meetings shall be convened by the chairman with at least fifteen (15) calendar days prior notice with an agenda. Minutes of the meetings of the PCC shall be transmitted to the representatives of the other Parties without delay. The minutes shall be considered as accepted by the other Parties if, within fifteen (15) calendar days from receipt, no Party has objected in a traceable form to the Coordinator. If necessary, the PCC may invite representatives of the Assistant Contractors to observe (but not to participate in) the meetings of the PCC. 4.3 Without prejudice to the Contract Annex II Article 3, the PCC shall be in charge of overall direction of the Project. To that end, the PCC shall be responsible for : (a) reviewing and proposing to the Parties and Assistant Contractors budget transfers in accordance with the Contract. (b) making proposals to the Parties and Assistant Contractors for the review and/or amendment of the terms of the Contract, including Annex I; (c) agreeing press releases and (without prejudice to Section 12) joint publications by the Parties with regard to the Project (d) assisting the Coordinator to prepare reports on the whole Project and in particular agreeing whether a report referred to in the Contract Annex II Articles 4(1)(a)(i)-(iii) should be publishable; (e) without prejudice to Section 12, agreeing procedures and policies in accordance with the Contract Article 10 for Dissemination of Knowledge from the Project which is not to be Used by the Parties; (f) making proposals to the Parties (other than the Defaulting Party) and Assistant Contractors to service of notices on a Defaulting Party in accordance with Section 8.6 and to assign the Defaulting Party's tasks to specific entity(ies) (preferably chosen from the remaining Parties). 4.4 In voting, each Party shall have one vote. A quorum shall be a minimum of 2/3 of the Parties. Where decisions are to be taken unanimously, all Parties must be represented at the meeting. In the case of Section 4.3(a) to (d) and in other cases not referred to below, decisions shall be taken by the majority of the votes of the Parties present or represented by proxy at a quorate meeting, provided always that any Party whose scope of work, time for performance, costs or liabilities are changed or whose information is to be published, may veto such decisions. In the case of Section 4.3 (e), decisions shall be taken unanimously by all of the Parties. In the case of Section 4.3(f), the decision shall be taken unanimously by all of the non-Defaulting Parties. Any decision requiring a vote at a PCC meeting must be identified as such on the pre-meeting agenda, unless there is unanimous agreement to vote on a decision at that meeting and all Parties are present or represented. However, any decision required or permitted to be taken by the PCC may be taken in accordance with the above (i) in meetings via teleconference and/or via email; (ii) without a meeting without prior notice and/or (iii) without a vote, if, in any such case, a consent in writing, setting forth the decision so taken, is signed by the representatives of the Parties having not less than the minimum number of votes that would be necessary to take such decision at a meeting at which all Parties entitled to vote on such decision were represented and voted, and provided the consent has been delivered for signature to all Parties' representatives.

Project Coordination Committee. 4.1 The Parties shall establish, within thirty days after the date of this Consortium Agreement, the PCC composed of one duly authorised representative of each of them. After having informed the others in writing, each Party shall have the right to replace its representative and/or to appoint a proxy although it shall use all reasonable endeavours to maintain the continuity of its representation. Each representative shall have a deputy. 4.2 The PCC shall be chaired by the Coordinator's representative. The PCC shall meet at least quarterly in principle at the request of its chairman or at any other time when necessary at the request of one Meetings of the Parties. Meetings PCC shall be convened by the chairman with at least fifteen (15) calendar days prior notice with an agenda. Minutes of the meetings of the PCC shall be transmitted to the representatives of the other Parties without delay. The minutes shall be considered as accepted by the other Parties if, within fifteen (15) calendar days from receipt, no Party has objected in a traceable form to the Coordinator. If necessary, the PCC may invite representatives of the Assistant Contractors to observe (but not to participate in) the meetings of the PCC. 4.3 Without prejudice to the Contract Annex II Article 32, the PCC shall be in charge of overall direction of the Project. To that end, the PCC shall be responsible for : (a) reviewing and proposing to the Parties and Assistant Contractors budget transfers in accordance with the Contract. (b) making proposals to the Parties and Assistant Contractors for the review and/or amendment of the terms of the Contract, including Annex I; (c) agreeing press releases and (without prejudice to Section 12) joint publications by the Parties with regard to the Project (d) assisting the Coordinator to prepare reports on the whole Project and in particular agreeing whether a report referred to in the Contract Annex II Articles 4(1)(a)(i)-(iii) should be publishable; (e) without prejudice to Section 12, agreeing procedures and policies in accordance with the Contract Article 10 for Dissemination of Knowledge from the Project which is not to be Used by the Parties; (f) making proposals to the Parties (other than the Defaulting Party) and Assistant Contractors to service of notices on a Defaulting Party in accordance with Section 8.6 and to assign the Defaulting Party's tasks to specific entity(ies) (preferably chosen from the remaining Parties). 4.4 In voting, each Party shall have one vote. A quorum shall be a minimum of 2/3 of the Parties. Where decisions are to be taken unanimously, all Parties must be represented at the meeting. In the case of Section 4.3(a) to (d) and in other cases not referred to below, decisions shall be taken by the majority of the votes of the Parties present or represented by proxy at a quorate meeting, provided always that any Party whose scope of work, time for performance, costs or liabilities are changed or whose information is to be published, may veto such decisions. In the case of Section 4.3 (e), decisions shall be taken unanimously by all of the Parties. In the case of Section 4.3(f), the decision shall be taken unanimously by all of the non-Defaulting Parties. Any decision requiring a vote at a PCC meeting must be identified as such on the pre-meeting agenda, unless there is unanimous agreement to vote on a decision at that meeting and all Parties are present or represented. However, any decision required or permitted to be taken by the PCC may be taken in accordance with the above (i) in meetings via teleconference and/or via email; (ii) without a meeting without prior notice and/or (iii) without a vote, if, in any such case, a consent in writing, setting forth the decision so taken, is signed by the representatives of the Parties having not less than the minimum number of votes that would be necessary to take such decision at a meeting at which all Parties entitled to vote on such decision were represented and voted, and provided the consent has been delivered for signature to all Parties' representatives.

Project Coordination Committee. 4.1 The Parties shall establish, within thirty days after the date of this Consortium Agreement, the PCC composed of one duly authorised representative of each of them. After having informed the others in writing, each Party shall have the right to replace its representative and/or to appoint a proxy although it shall use all reasonable endeavours to maintain the continuity of its representation. Each representative shall have a deputy. 4.2 The PCC shall be chaired by the Coordinator's representative. The PCC shall meet at least quarterly in principle at the request of its chairman or at any other time when necessary at the request of one of the Parties. Meetings shall be convened by the chairman with at least fifteen (15) calendar days prior notice with an agenda. Minutes of the meetings of the PCC shall be transmitted to the representatives of the other Parties without delay. The minutes shall be considered as accepted by the other Parties if, within fifteen (15) calendar days from receipt, no Party has objected in a traceable form to the Coordinator. If necessary, the PCC may invite representatives of the Assistant Contractors to observe (but not to participate in) the meetings of the PCC. 4.3 Without prejudice to the Contract Annex II Article 32, the PCC shall be in charge of overall direction of the Project. To that end, the PCC shall be responsible for : (a) reviewing and proposing to the Parties and Assistant Contractors budget transfers in accordance with the Contract. (b) making proposals to the Parties and Assistant Contractors for the review and/or amendment of the terms of the Contract, including Annex I; (c) agreeing press releases and (without prejudice to Section 12) joint publications by the Parties with regard to the Project (d) assisting the Coordinator to prepare reports on the whole Project and in particular agreeing whether a report referred to in the Contract Annex II Articles 4(1)(a)(i)-(iii) should be publishable; (e) without prejudice to Section 12, agreeing procedures and policies in accordance with the Contract Article 10 for Dissemination of Knowledge from the Project which is not to be Used by the Parties; (f) making proposals to the Parties (other than the Defaulting Party) and Assistant Contractors to service of notices on a Defaulting Party in accordance with Section 8.6 and to assign the Defaulting Party's tasks to specific entity(ies) (preferably chosen from the remaining Parties). 4.4 In voting, each Party shall have one vote. A quorum shall be a minimum of 2/3 of the Parties. Where decisions are to be taken unanimously, all Parties must be represented at the meeting. In the case of Section 4.3(a) to (d) and in other cases not referred to below, decisions shall be taken by the majority of the votes of the Parties present or represented by proxy at a quorate meeting, provided always that any Party whose scope of work, time for performance, costs or liabilities are changed or whose information is to be published, may veto such decisions. In the case of Section 4.3 (e), decisions shall be taken unanimously by all of the Parties. In the case of Section 4.3(f), the decision shall be taken unanimously by all of the non-Defaulting Parties. Any decision requiring a vote at a PCC meeting must be identified as such on the pre-meeting agenda, unless there is unanimous agreement to vote on a decision at that meeting and all Parties are present or represented. However, any decision required or permitted to be taken by the PCC may be taken in accordance with the above (i) in meetings via teleconference and/or via email; (ii) without a meeting without prior notice and/or (iii) without a vote, if, in any such case, a consent in writing, setting forth the decision so taken, is signed by the representatives of the Parties having not less than the minimum number of votes that would be necessary to take such decision at a meeting at which all Parties entitled to vote on such decision were represented and voted, and provided the consent has been delivered for signature to all Parties' representatives.