Common use of Project Coordination Unit Clause in Contracts

Project Coordination Unit. (a) The Judiciary shall establish and thereafter maintain, at all times, within its Gerencia General (GG) until the completion of the Project, a project coordination unit (PCU) with functions and responsibilities satisfactory to the Bank, including, inter alia, the following functions and responsibilities: (i) monitoring the implementation of the Project and ensuring effective coordination among the staff and institutions responsible for the implementation of the Project; (ii) preparing, in close consultation with the Participating Institutions and the Project Districts, and submitting to the Bank the reports referred to in paragraph Part C. (b) of this Schedule, all in accordance with the timetable, guidelines and terms detailed in the Operational Manual; (iii) in close consultation with the Participating Institutions and the Project Districts, carrying out of the procurement of works, goods and consultants’ services required for Project implementation pursuant to the provisions of Schedule 4 to this Agreement; (iv) overseeing the general administration of the Project, with respect to Loan proceeds withdrawal, financial management, accounting and auditing, including the hiring and supervision of the auditors referred to under Section 4.01 (b) of this Agreement; (v) reviewing, jointly with the Borrower and the Bank, progress achieved by the Participating Institutions and the Project Districts in the implementation of their respective activities under the Project, on the basis of the annual operating plans referred to in Part B.2 of this Schedule; and (vi) identifying any possible obstacle or difficulty affecting or threatening to affect Project implementation and proposing appropriate solutions to such obstacle or difficulty. (b) The PCU shall be staffed, at all times, throughout Project implementation by qualified and experienced technical and clerical staff in adequate numbers and with terms of reference satisfactory to the Bank, as follows: (i) key personnel, including a Project coordinator (the Project Coordinator), who shall be responsible for day-to-day implementation of Project activities and providing technical secretariat support to the CDP; a Project accountant (the Project Accountant), who shall be responsible for accounting, auditing and preparation of consolidated financial reports required under the Project; a Project treasurer (the Project Treasurer) who shall be responsible for the management of Project accounts, including the Special Account; and a procurement specialist (the Procurement Specialist) who shall be responsible for the carrying out of procurement and contractual aspects required for the implementation of the Project; and

Project Coordination Unit. (a) The Judiciary shall establish and thereafter maintain, at all times, within its Gerencia General (GG) until the completion of the Project, a project coordination unit (PCU) with functions and responsibilities satisfactory to the Bank, including, inter alia, the following functions and responsibilities: (i) monitoring the implementation of the Project and ensuring effective coordination among the staff and institutions responsible for the implementation of the Project; (ii) preparing, in close consultation with the Participating Institutions and the Project Districts, and submitting to the Bank the reports referred to in paragraph Part C. (b) of this Schedule, all in accordance with the timetable, guidelines and terms detailed in the Operational Manual; (iii) in close consultation with the Participating Institutions and the Project Districts, carrying out of the procurement of works, goods and consultants’ services required for Project implementation pursuant to the provisions of Schedule 4 to this Agreement; (iv) overseeing the general administration of the Project, with respect to Loan proceeds withdrawal, financial management, accounting and auditing, including the hiring and supervision of the auditors referred to under Section 4.01 (b) of this Agreement; (v) reviewing, jointly with the Borrower and the Bank, progress achieved by the Participating Institutions and the Project Districts in the implementation of their respective activities under the Project, on the basis of the annual operating plans referred to in Part B.2 of this Schedule; and (vi) identifying any possible obstacle or difficulty affecting or threatening to affect Project implementation and proposing appropriate solutions to such obstacle or difficulty. (b) The PCU shall be staffed, at all times, throughout Project implementation by qualified and experienced technical and clerical staff in adequate numbers and with terms of reference satisfactory to the Bank, as follows: (i) key personnel, including a Project coordinator (the Project Coordinator), who shall be responsible for day-to-day implementation of Project activities and providing technical secretariat support to the CDP; a Project accountant (the Project Accountant), who shall be responsible for accounting, auditing and preparation of consolidated financial reports required under the Project; a Project treasurer (the Project Treasurer) who shall be responsible for the management of Project accounts, including the Special Account; and a procurement specialist (the Procurement Specialist) who shall be responsible for the carrying out of procurement and contractual aspects required for the implementation of the Project; andand (ii) other technical, administrative and professional personnel, which may be required for the effective implementation of the Project, including, inter alia, three technical coordinators (the Technical Coordinators) who shall be responsible for day-to-day coordination of Project activities with dedicated staff of the Participating Institutions (Funcionario de Enlace) and the Project Districts (Project District implementation staff) assigned to the implementation of their respective Project activities.

Project Coordination Unit. (a) The Judiciary shall establish and thereafter maintainProject Coordination Unit, at all timesas a dedicated organizational unit, within its Gerencia General (GG) until the completion was established in 2007 to provide day-to-day coordination of the Project, a project coordination unit (PCU) with functions and responsibilities satisfactory to the Bank, including, inter alia, the following functions and responsibilities: (i) monitoring the implementation of the Odra River Basin Flood Protection Project (ORFPP) and ensuring effective since 2008, after its organizational structure was set up, the PCU has performed the coordination among role in relation to the individual stakeholders of the ORFPP. The PCU office is based in Wrocław. As part of the implementation of Subcomponent C3 of the ORFPP, the PCU, in close collaboration of the World Bank’s experts, prepared a set of studies and documents that made it possible to hold negotiations and take a decision on the establishment of a new flood protection project, i.e. the Odra-Vistula Flood Management Project. The PCU Director is the manager of this organizational unit. On the other hand, the Project Director is responsible for the coordination of activities carried out under the entire Project. The World Bank must be informed of the intention to appoint and dismiss the PCU Director or the Project Director. Appointment and dismissal of the PCU Director or the Project Director must be approved by the World Bank, in the form of “no objection”. The decision to assign day-to-day coordination of the Odra-Vistula Flood Management Project to the PCU requires organizational and formal changes in order to adapt this implementing agency to the performance of its new tasks. To this end, the PCU staff will be strengthened by hiring additional consultants, whereas to facilitate daily contacts with the Project Implementation Units responsible for the implementation of Component 3 a team consisting of several consultants will operate directly in Kraków (in Małopolskie Voivodeship Office). PCU consultants will be employed following World Bank procedures and any contract awards (and terminations) require the World Bank’s “no objection”. The organogram of PCU is presented in Annex 9.1. Description of the main tasks of key employees and consultants is in Annex 9.2. • Coordinate activities carried out by the PIU as part of the implementation of the Project; • Monitor the Project’s financial engineering; • Evaluate the PIUs’ and PIO’sactivities; • Approve appointments to the position of PIO Manager; • Provide support and assistance in the application of World Bank requirements and procedures; • Ensure cooperation between the individual agencies and institutions responsible for the implementation of the Project; (ii) preparing, • Monitor the progress in close consultation with the Participating Institutions and the Project Districts, and submitting to the Bank the reports referred to in paragraph Part C. (b) of this Schedule, all in accordance with the timetable, guidelines and terms detailed in the Operational Manual; (iii) in close consultation with the Participating Institutions and the Project Districts, carrying out of the procurement of works, goods and consultants’ services required for Project implementation pursuant to the provisions of Schedule 4 to this Agreement; (iv) overseeing the general administration of the Project, with respect to Loan proceeds withdrawal, financial management, accounting and auditing, including the hiring and supervision of the auditors referred to under Section 4.01 (b) of this Agreement; (v) reviewing, jointly with the Borrower and the Bank, progress achieved by the Participating Institutions and the Project Districts in the implementation of their respective activities under the Project, on the basis of the annual operating plans referred to in Part B.2 of this Schedule; and (vi) identifying any possible obstacle or difficulty affecting or threatening to affect Project implementation and proposing appropriate solutions to such obstacle or difficulty. (b) The PCU shall be staffed, at all times, throughout Project implementation by qualified and experienced technical and clerical staff in adequate numbers and with terms of reference satisfactory to the Bank, as follows: (i) key personnel, including a Project coordinator (the Project Coordinator), who shall be responsible for day-to-day implementation of Project activities and providing technical secretariat support to the CDP; a Project accountant (the Project Accountant), who shall be responsible for accounting, auditing and preparation of consolidated financial reports required under the Project; a Project treasurer (the Project Treasurer) who shall be responsible for the management of Project accounts, including the Special Account; and a procurement specialist (the Procurement Specialist) who shall be responsible for the carrying out of procurement and contractual aspects required for the implementation of the Project; and• Monitor the PIUs’ and ▇▇▇’▇ activities; • Conduct institutional and financial audits; • Act as an intermediary in correspondence with the World Bank, including in the process of obtaining the Bank’s “no objection”; • Act as an intermediary in correspondence with the Council of Europe Development Bank; • Initiate activities aimed at securing financing from the Cohesion Fund and monitor the flow of such funds; • Provide support on the part of the International Dam Safety Panel of Experts; • Organize meetings and discussions concerning the Project; • Organize training; • Organize Missions of the World Bank and the Council of Europe Development Bank as well as meetings and discussions concerning the Project. To ensure the effectiveness of activities of the PIU/PIOs, a high level of competence of their staff is required. The competencies of their staff will be developed through the exchange of experience that the PCU and the PIUs involved in the ORFPP have gained during the implementation of the ongoing Odra Project as well as during the progress in the implementation of the Odra-Vistula Flood Management Project. Training is also envisaged with the participation of invited experts and specialists, including representatives of the World Bank. Training workshops will be the major form of training. Training will also be organized to ensure an exchange of information, views and data regarding the implementation of the Project in order to work out and agree the best solutions and actions. The PCU will prepare a training plan on an annual basis, but with the possibility of revising it during the year. A description of training in the form of ToR will be prepared and submitted to the World Bank for its “no objection”.