Common use of Project Deliverables Clause in Contracts

Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade and ▇▇▇▇▇▇▇▇▇▇ Counties’ existing coordinate system. An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. Fifteen (15) printed copies of the final report and executive summary An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. Copies of any pertinent working papers and electronic files created during the project. RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from the proposed schedule is recommended. If the Consultant believes that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact ▇▇▇ ▇▇▇▇▇▇▇▇▇▇ at (▇▇▇) ▇▇▇-▇▇▇▇ or by email at ▇▇▇.▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇▇ for all study related questions. Interviews with prospective consultants will be scheduled in May 2013. Project Name: Interviewer: Firm Name: Date:

Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade and ▇▇▇▇▇▇▇▇▇▇ Counties’ existing coordinate system. An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. Fifteen (15) printed copies of the final report and executive summary An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. Copies of any pertinent working papers and electronic files created during the project. RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. Rapid City Area Metropolitan Planning Organization The Consultant should demonstrate the ability Request for Proposal indicated that this project is anticipated to begin mid-June 2013. Our anticipated project schedule, provided below, assumes this initiation date and details key activities and event needed to complete the Master Transportation Plan. Key events called out include: • Public meetings conducted in September 2013 and February 2014. • Study Advisory Team meetings held in June, September, November 2013 and February 2014 • Project updates presented August, October, December 2013 and February and April 2014 We anticipate that a draft report will be completed by March 2014 with the final report and project on schedule or explain why a departure from completion happening by May 1, 2014. Task 1: Methods and Assumptions Task 2: Baseline Conditions Analysis Task 3: Standards Development Task 4: Future Needs Analysis Task 5: Final Report Task 6/7: Public Meetings and Input Period Task 8: Provide Web Content/Facebook Task 9: Study Advisory Team Meetings Task 10: Project Deliverables Draft Final Legend Public Meetings (2) Study Advisory Team Meetings (4) Project Update (5) Project Report Rapid City Area Metropolitan Planning Organization The tables below summarize the proposed schedule is recommended. If hours and fees estimated by Fiscal Year to accomplish the Consultant believes that plan and provide the ProjectStudy Advisory Team with the level of analysis, or specific Project Componentscoordination, can be accelerated in advance of the schedule above, the accelerated schedule should be and results outlined in the ResponseRFP. Please contact The FHU table depicts labor and direct costs for the prime consultant’s portion of the work plus subconsultant (DDI) costs. The DDI table depicts labor and other directs costs for DDI’s portion of the project. Item FY 2013 FY 2014 Total Salaries Rate Total Estimated Hours Total Estimated Cost Rate Total Estimated Hours Total Estimated Cost $27,862.94 ▇▇▇▇ ▇▇▇▇▇▇▇ - PIC $60.10 30 $1,772.95 $60.10 32 $1,893.15 ▇▇▇▇ ▇▇▇▇▇▇▇ - Project Manager $41.35 122 $5,052.97 $41.35 140 $5,780.73 ▇▇▇▇▇ ▇▇▇▇▇ - Bike/Ped Planner $46.15 23 $1,070.68 $46.15 17 $775.32 ▇▇▇▇ ▇▇▇▇▇ - Transportation Planner $26.44 52 $1,374.88 $26.44 30 $793.20 ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇ at (▇▇▇) ▇▇▇-- Project Engineer $31.73 64 $2,043.41 $31.73 58 $1,827.65 ▇▇▇▇ or by email at ▇▇▇.▇▇▇▇▇▇▇▇▇ - Designer IV $32.25 8 $258.00 $32.25 48 $1,548.00 ▇▇@▇▇▇ ▇▇▇▇▇.-▇▇▇▇▇▇ for all study related questions- Administrative $29.25 5 $146.25 $29.25 51 $1,491.75 ▇▇▇▇▇ ▇▇▇▇▇▇▇ - GIS Specialist I $22.60 53 $1,200.06 $22.60 37 $833.94 Subtotal: 357 $12,919.20 412 $14,943.74 Overhead/Indirect Costs1 (173.4%) $22,401.90 $25,912.44 $48,314.34 Fixed Fee (10%) $3,532.11 $4,085.62 $7,617.73 Out-of-State Travel $3,701.63 $1,233.88 $4,935.50 Subcontracts $25,170.15 $8,599.33 $33,769.48 Expendable Supplies $437.50 $812.50 $1,250.00 Report Publication $437.50 $812.50 $1,250.00 TOTAL $68,599.98 $56,400.00 $124,999.99 Notes: 1. Interviews Fringe Benefits are included with prospective consultants will be scheduled in May 2013Overhead/Indirect Costs. Item FY 2012 FY 2014 Total Salaries Rate Total Estimated Hours Total Estimated Cost Rate Total Estimated Hours Total Estimated Cost $6,057.54 ▇▇▇▇▇ ▇▇▇▇, Senior Engineer $36.06 20 $713.99 $36.06 28 $1,016.89 ▇▇▇▇ ▇▇▇▇▇▇, Principal $36.06 22 $793.32 $36.06 14 $504.84 ▇▇▇▇ ▇▇▇▇▇▇▇, Engineer $33.65 61 $2,056.02 $33.65 29 $972.49 Subtotal: 103 $3,563.32 71 $2,494.22 Overhead/Indirect Costs1 (199.76%) $7,118.09 $4,982.45 $12,100.54 Fixed Fee (10%) $1,068.14 $747.67 $1,815.81 In-State Travel $225.00 $75.00 $300.00 Expendable Supplies $300.00 $300.00 $600.00 TOTAL $12,274.56 $8,599.33 $20,873.89 Notes: 1. Fringe Benefits are included with Overhead/Indirect Costs. Item FY 2012 FY 2014 Total Salaries Rate Total Estimated Hours Total Estimated Cost Rate Total Estimated Hours Total Estimated Cost $1,920.00 ▇▇▇▇ ▇▇▇▇▇▇, Project NameManager $40.00 32 $1,280.00 $40.00 0 $0.00 Technician $20.00 32 $640.00 $20.00 0 $0.00 Overhead/Indirect Costs1 (131.42%) $2,523.26 $0.00 $2,523.26 Fixed Fee (10%) $252.33 $0.00 $252.33 Out-of-State Travel $1,500.00 $0.00 $1,500.00 Expendable Supplies $6,700.00 $0.00 $6,700.00 TOTAL $12,895.59 $0.00 $12,895.59 Notes: Interviewer: Firm Name: Date:1. Fringe Benefits are included with Overhead/Indirect Costs.

Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: ♦ Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16January 20, 20132014, September 16March 10, 20132014, December 16May 12, 20132014, and February 16June 9, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15September 30, 2014 until submittal of the draft final report. An electronic copy♦ All data that will be uploaded to TransCAD in the appropriate format, such as in Portable Document Format (Adobe® .pdf), of all approved standard typical sectionsExcel or CSV files. A ♦ All necessary GIS shapefile shapefiles (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade ▇▇▇▇▇ and ▇▇▇▇▇▇▇▇▇▇ Counties’ existing coordinate system. ♦ An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft report and executive summary. ♦ An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the final report and executive summary. ♦ Fifteen (15) printed copies of the final report and executive summary ♦ An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. ♦ Copies of any pertinent working papers and electronic files created during the project. After the Staff’s review of the draft reports, the RCMPO’s contact person will advise the consultant as to its acceptability and will request any changes that may be desired. The executive summary and final report shall be due to RCMPO’s contact person seven (7) days prior to the study’s completion date. Study Schedule At notice to proceed, FHU will set a meeting date with the study advisory team for the Methods and Assumptions development. Following this meeting, FHU will produce a Methods and Assumptions report for RCMPO staff review. Upon finalization of this report, FHU will coordinate with AirSage to develop the origin and destination data; this process is anticipated to take six weeks. Following the data collection, a final report will be closely involveddeveloped followed by RCMPO staff review. Anticipated completion dates for this study are shown below. ▇▇▇▇ ▇▇▇▇ is an experienced civil engineer, project manager and sales consultant with over 25 years in the transportation planning industry. Before joining AirSage in his government sales role, his career included working in public DOT and city agencies as well as private national engineering and planning organizations. ▇▇▇▇ is a licensed PE in Georgia and Florida and is a graduate of Georgia Institute of Technology, where he earned a bachelor’s degree in Civil Engineering (CE). We take our commitment to our client’s projects seriously. We take care to provide qualified staff that will not only provide exceptional expertise but also have sufficient capacity to fully commit to this project. ▇▇▇▇▇▇ ▇▇▇▇▇▇ will serve as the consultant is expected to devote Principal-in-Charge on this project, providing quality control and project oversight. He will also manage all contractual matters with RCMPO and will ensure that team members on this project will not be changed without your written consent. ▇▇▇▇▇▇’▇ current project commitments include the time needed to conduct research, write documents, ▇▇▇▇▇▇▇ Road Corridor and participate in meetings as needed with Comprehensive Plan Update projects for the Study Advisory Committee, subcommittees, City of Arvada and the publicYale Avenue Corridor Study for Denver and Arapahoe County. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from During the proposed schedule is recommended. If the Consultant believes that the Projectstudy period, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇ at (will be working on the CDOT Statewide Transit Plan and City of Arvada Comprehensive Plan. The time required for his oversight of the Rapid City Area Origin and Destination Study has been budgeted to coincide with other projects on his schedule and ensure full commitment to the success of this project. Because AirSage is a vendor providing data as a lump sum, we are only showing FHU’s hours as a part of the table below. Task 1. Methods and Assumptions 6 24 Task 2. Conduct Origin and Destination Study 12 46 Task 3. Final Report 4 32 Task 4. Project Deliverables 0 4 Budget Item FY 2013 FY 2014 Total Salaries Rate Total Estimated Hours Total Estimated Cost Rate Total Estimated Hours Total Estimated Cost $4,943.82 ▇▇▇) ▇▇▇-▇▇▇▇ or by email at ▇▇▇.▇▇▇ - PIC $64.90 6 $389.40 $64.90 16 $1,038.40 ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇▇ - Project Manager $33.17 24 $796.08 $33.17 82 $2,719.94 Subtotal: $1,185.48 $3,758.34 Overhead/Indirect Costs 1 (173.58%) $2,057.76 $6,523.73 $8,581.48 Fixed Fee (10%) $324.32 $1,028.21 $1,352.53 Data Vendor - AirSage $0.00 $60,000.00 $60,000.00 Report Publication $20.00 $100.00 $120.00 Total $3,587.56 $0.00 $74,997.83 Notes: 1. Fringe Benefits are included with Overhead/Indirect Costs. During the performance of this contract, the contractor, for all study related questions. Interviews with prospective consultants will be scheduled itself, its assignees and successors in May 2013. Project Name: Interviewer: Firm Name: Dateinterest (hereinafter referred to as the “contractor”) agrees as follows:

Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: ♦ Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. ♦ An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. ♦ A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade and ▇▇▇▇▇▇▇▇▇▇ Counties’ existing coordinate system. ♦ An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. ♦ Fifteen (15) printed copies of the final report and executive summary ♦ An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. ♦ Copies of any pertinent working papers and electronic files created during the project. RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from the proposed schedule is recommended. If the Consultant believes that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact ▇▇▇ ▇▇▇▇▇▇▇▇▇▇ at (▇▇▇) ▇▇▇-▇▇▇▇ or by email at ▇▇▇.▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇▇ for all study related questions. Interviews with prospective consultants will be scheduled in May 2013. Project Name: Interviewer: Firm Name: Date:

Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: ♦ Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. ♦ An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. ♦ A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade and ▇▇▇▇▇▇▇▇▇▇ Counties’ existing coordinate system. ♦ An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. ♦ Fifteen (15) printed copies of the final report and executive summary ♦ An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. ♦ Copies of any pertinent working papers and electronic files created during the project. RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from the proposed schedule is recommended. If the Consultant believes that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact ▇▇▇ ▇▇▇▇▇▇▇▇▇▇ at (▇▇▇) ▇▇▇-▇▇▇▇ or by email at ▇▇▇.▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇▇ for all study related questions. Interviews with prospective consultants will be scheduled in May 2013. Project Name: Interviewer: Firm Name: Date: