Common use of Record Keeping and Reporting Requirements Clause in Contracts

Record Keeping and Reporting Requirements. 1. Unless otherwise required by law or by Arizona State Library, Archives and Public Records or other retention schedule, both parties shall maintain, in either paper or printable official format, all data, books, accounts, reports, files and other records relating to this Agreement and performance of the delegated Functions and Duties as specified in this Agreement for a period of five years after its creation or five years after any administrative or court litigation, claim, negotiation, audit, cost recovery, or other action involving the records has been completed, whichever is later. All such records shall be subject to inspection and audit by the State at reasonable times. Upon request, either Party shall produce the official record of any or all such records. Accurate file records shall be maintained by the LA showing evidence of application processing and the licensing including date, basis and stipulations, if any, for all licenses issued or denied, including those prepared by or under the supervision of a Professional Engineer registered in the State of Arizona. 2. Any records required by ADEQ or LA for implementing this Delegation Agreement shall be provided to ADEQ or LA without cost. When requesting ADEQ records, LA should file a public records request through the ADEQ website and note that the request is being made by an LA implementing an ADEQ delegated program. When requesting LA records, ADEQ should contact the LA program staff for instructions regarding how to request LA’s records.