Common use of RECORDING AND REPORTING Clause in Contracts

RECORDING AND REPORTING. 1.8.1 The Service Provider shall ensure that relevant information about the prisoner and their engagement with Learning & Skills activities whilst in custody (as determined through the Service Provider’s Screening assessment processes, the professional engagement with Learners in terms of a Personal Development Plan or learning activities, etc) and information about the degree to which an individual has progressed (literacies and numeracy, skills and employability, etc) is available captured and recorded (through PR2 reporting or briefing), and also through the individualised Personal Development Plan, and within the e-portfolio system. The Service Provider shall ensure that the information captured is accessible and readily available to the Purchaser to support informing SPS Risk Management Team and can be reflected into the Purchaser’s Community Integration Plan (CIP) process prior to individuals being liberated. 1.8.2 The Service Provider shall submit a report including Management Information (MI) on a monthly basis as indicated in Schedule B, section 3.3. 1.8.3 The purpose of the Outcomes Measures framework is to identify, measure and evidence distance travelled through qualitative reviews. The outcome measures anticipated by the Purchaser are outlined in Appendix 4 to this Schedule B. 1.8.4 The Purchaser intends to consult with the Service Provider to ensure agreed range of MI and Outcomes Measures framework achieves the best possible fit and quality of data to support effective management, monitoring and reporting of the Services. The Service Provider shall work with the Purchaser to determine the content and detail of the monthly Management Information (MI) submissions. As such, a monthly report template (including agreed MI and Outcome Measures) will be finalised with the Service Provider prior to the Commencement Date and reporting commence from the first month following the Commencement Date. The parties acknowledge that the nature of where data is held and drawn from may alter during the term of the Contract as the body of prisoner information develops within the e-portfolio system. Notwithstanding this, the specific content, production and reporting against the outcome measures and MI requirements shall be undertaken by Service Provider.