Common use of Recordkeeping and Reporting Requirements Clause in Contracts

Recordkeeping and Reporting Requirements. 4.12.1 The provider shall submit itemized reports, records and information at the request of the Department. 4.12.2 The provider shall maintain auditable records for all activities performed under this agreement. Financial records shall conform to Generally Accepted Accounting Principles (GAAP). Such records shall include the following, as applicable: a. The specific number and type of service units provided; b. The number and type of children served (i.e. private pay or subsidy eligible); c. Any and all records necessary for performing a full audit of the provider's performance under the agreement; and d. Other relevant records. 4.12.3 The provider shall allow the Department or its authorized representative to inspect and examine the provider's premises and/or records which relate to the performance of the agreement at any time during the period of the agreement and thereafter within the period specified herein for the provider’s retention of records. 4.12.4 The provider shall promptly provide the Department with access to subsidy eligible children and records of subsidy eligible children without limitation. 4.12.5 The provider shall retain all records pertaining to the agreement for five (5) calendar years after theclose of the agreement year unless audit questions have arisen or any legal action is contemplated or filed within the five year (5) limitation and have not been resolved. All records shall be retained until all audit questions and/or legal actions have been resolved. The provider shall safeguard and keep such records for such additional time as directed by the Department. The obligation of the provider to retain and produce records shall continue even after the agreement expires or is otherwise terminated by either party.

Recordkeeping and Reporting Requirements. 4.12.1 The provider shall submit itemized reports, records records, and information at the request of requestof the Department. 4.12.2 The provider shall maintain auditable records for all activities performed under this agreement. Financial records shall conform to Generally Accepted Accounting Principles (GAAP). Such records shall include the following, as applicable: a. The specific number and type of service units provided; b. The number and type of children served (i.e. private pay or subsidy eligible); c. Any and all records necessary for performing a full audit of the provider's performance under performanceunder the agreement; and d. Other relevant records. 4.12.3 The provider shall allow the Department or its authorized representative to representativeto inspect and examine the provider's premises and/or records which relate to the performance of the agreement at any time during the period of the agreement and thereafter within the period specified herein for specifiedhereinfor the provider’s retention of records. 4.12.4 The provider shall promptly provide the Department with Departmentwith access to subsidy eligible children and records of subsidy eligible children without limitation. 4.12.5 The provider shall retain all records pursuant to 13 CSR 35-32.130. Records pertaining to the agreement shall be retained for five (5) calendar years after theclose the close of the agreement year unless audit questions have arisen or any legal action is contemplated or filed within the five year (5) limitation and have not n ot been resolved. All records shall be retained until all audit questions auditquestions and/or legal actions have been resolved. The provider shall safeguard and keep retain such records for such additional time as directed by directedby the Department. The obligation of the provider to retain and produce records shall continue even after the agreement expires or is otherwise terminated by either partyeitherparty. Retention and production costs shall be the responsibility of the provider.

Recordkeeping and Reporting Requirements. 4.12.1 4.11.1 The provider shall submit itemized reports, records and information at the request of the Department. 4.12.2 4.11.2 The provider shall maintain auditable records for all activities performed under this agreement. Financial records shall conform to Generally Accepted Accounting Principles (GAAP). Such records shall include the following, as applicable: a. The specific number and type of service units provided; b. The number and type of children served (i.e. private pay or subsidy eligible); c. Any and all records necessary for performing a full audit of the provider's performance under the agreement; and d. Other relevant records. 4.12.3 4.11.3 The provider shall allow the Department or its authorized representative to inspect and examine the provider's premises and/or records which relate to the performance of the agreement at any time during the period of the agreement and thereafter within the period specified herein for the provider’s retention of records. 4.12.4 4.11.4 The provider shall promptly provide the Department with access to subsidy eligible children and records of subsidy eligible children without limitation. 4.12.5 4.11.5 The provider shall retain all records pertaining to the agreement for five (5) calendar years after theclose the close of the agreement year unless audit questions have arisen or any legal action is contemplated or filed within the five year (5) limitation and have not been resolved. All records shall be retained until all audit questions and/or legal actions have been resolved. The provider shall safeguard and keep such records for such additional time as directed by the Department. The obligation of the provider to retain and produce records shall continue even after the agreement expires or is otherwise terminated by either party.

Recordkeeping and Reporting Requirements. 4.12.1 4.11.1 The provider shall submit itemized reports, records and information at the request of the Department. 4.12.2 4.11.2 The provider shall maintain auditable records for all activities performed under this agreement. Financial records shall conform to Generally Accepted Accounting Principles (GAAP). Such records shall include the following, as applicable: a. The specific number and type of service units provided; b. The number and type of children clients served (i.e. private pay or subsidy eligible); c. Any and all records necessary for performing a full audit of the provider's performance under the agreement; and d. Other relevant records. 4.12.3 4.11.3 The provider shall allow the Department or its authorized representative to inspect and examine the provider's premises and/or records which relate to the performance of the agreement at any time during the period of the agreement and thereafter within the period specified herein for the provider’s retention of records. 4.12.4 4.11.4 The provider shall promptly provide the Department with access to subsidy eligible children Department clients and records of subsidy eligible children the Department’s clients without limitation. 4.12.5 4.11.5 The provider shall retain all records pertaining to the agreement for five (5) calendar years after theclose the close of the agreement year unless audit questions have arisen or any legal action is contemplated or filed within the five year (5) year limitation and have not been resolved. All records shall be retained until all audit questions and/or legal actions have been resolved. The provider shall safeguard and keep such records for such additional time as directed by the Department. The obligation of the provider to retain and produce records shall continue even after the agreement expires or is otherwise terminated by either party.

Recordkeeping and Reporting Requirements. 4.12.1 4.11.1 The provider shall submit itemized reports, records and information at the request of the Department. 4.12.2 4.11.2 The provider shall maintain auditable records for all activities performed under this agreement. Financial records shall conform to Generally Accepted Accounting Principles (GAAP). Such records shall include the following, as applicable: a. The specific number and type of service units provided; b. The number and type of children served (i.e. private pay or subsidy eligible); c. Any and all records necessary for performing a full audit of the provider's performance under the agreement; and d. Other relevant records. 4.12.3 4.11.3 The provider shall allow the Department or its authorized representative to representativeto inspect and examine the provider's premises and/or records which relate to the performance of the agreement at any time during the period of the agreement and thereafter within the period specified herein for specifiedhereinfor the provider’s retention of records. 4.12.4 4.11.4 The provider shall promptly provide the Department with Departmentwith access to subsidy eligible children and records of subsidy eligible children without limitation. 4.12.5 4.11.5 The provider shall retain all records pertaining to the agreement for agreementfor five (5) calendar years after theclose the close of the agreement year unless audit questions have arisen or arisenor any legal action is contemplated or filed within the five year (5) limitation and have not been resolved. All records shall be retained until all untilall audit questions and/or legal actions have been resolved. The provider shall safeguard and shallsafeguardand keep such records for such additional time as directed by the Department. The obligation of the provider to retain and produce records shall continue even after the agreement expires or agreementexpiresor is otherwise terminated by either party.