Common use of Records and Reimbursements Clause in Contracts

Records and Reimbursements. a) Request for expense reimbursement should be submitted once each month, except if the amount claimable for any month does not exceed ten dollars ($10.00), the submission may be deferred until the amount exceeds ten dollars ($10.00) or until June 30 during the current fiscal year, whichever occurs first. At the end of the fiscal year, expense reimbursement claims for July 1 and beyond, must be on a separate claim from those expenses claimed for June 30 or earlier. b) Receipts or vouchers which verify the claimed expenditures will be required for all items of expense, except: 1. Subsistence, except as otherwise provided in this article. 2. Private mileage. 3. Taxi, street car, bus, and ferry boat fares; bridge and road tolls; and parking fees. 4. Telephone and fax charges. 5. Other authorized expenses of less than one dollar ($1.00). c) Claims for expense reimbursement totaling less than one dollar ($1.00) in any fiscal year shall not be paid. d) Reimbursement shall not be made for any personal expenses such as, but not limited to: entertainment, barbering, etc. e) Except as otherwise provided in this article, expense reimbursements shall be made on an actual cost basis. f) Expense reimbursement shall be made via Electronic Fund Transfer.

Records and Reimbursements. a) Request for expense reimbursement should be submitted once each month, except if the amount claimable for any month does not exceed ten dollars ($10.00), the submission may be deferred until the amount exceeds ten dollars ($10.00) or until June 30 during the current fiscal year, whichever which ever occurs first. At the end of the fiscal year, expense reimbursement claims for July 1 and beyond, must be on a separate claim from those expenses claimed for June 30 or earlier. b) Receipts or vouchers which verify the claimed expenditures will be required for all items of expense, except: 1. Subsistence, except as otherwise provided in this article. 2. Private mileage. 3. Taxi, street car, bus, and ferry boat fares; bridge and road tolls; and parking fees. 4. Telephone and fax charges. 5. Other authorized expenses of less than one dollar ($1.00). c) Claims for expense reimbursement totaling less than one dollar ($1.00) in any fiscal year shall not be paid. d) Reimbursement shall not be made for any personal expenses such as, but not limited to: entertainment, barbering, etc. e) Except as otherwise provided in this article, expense reimbursements shall be made on an actual cost basis. f) Expense reimbursement shall be made via Electronic Fund Transfer.

Records and Reimbursements. a) Request for expense reimbursement should be submitted once each month, except if the amount claimable for any month does not exceed ten dollars ($10.00), the submission may be deferred until the amount exceeds ten dollars ($10.00) or until June 30 during the current fiscal year, whichever occurs first. At the end of the fiscal year, expense reimbursement claims for July 1 and beyond, must be on a separate claim from those expenses claimed for June 30 or earlier. b) Receipts or vouchers which verify the claimed expenditures will be required for all items of expense, except: 1. Subsistence, except as otherwise provided in this article. 2. Private mileage. 3. Taxi, street car, bus, and ferry boat fares; bridge and road tolls; and parking fees. 4. Telephone and fax charges. 5. Other authorized expenses of less than one dollar ($1.00). c) Claims for expense reimbursement totaling less than one dollar ($1.00) in any fiscal year shall not be paid. d) Reimbursement shall not be made for any personal expenses such as, but not limited to: entertainment, barbering, etc. e) Except as otherwise provided in this article, expense reimbursements shall be made on an actual cost basis. f) If original receipt is unavailable, the employee may submit a photocopy and a signed statement as to the location of the original receipt or an explanation as to its absence. g) Expense reimbursement shall be made via Electronic Fund Transferelectronic fund transfer into the financial institution of the employee’s choice or by pay card. Employees who fail to make arrangements for direct deposit shall receive reimbursements via pay card.

Records and Reimbursements. a) Request A. Requests for expense reimbursement should be submitted once each month, except if the amount claimable for any month does not exceed ten twenty-five dollars ($10.0025.00), the submission may be deferred until the amount exceeds ten twenty-five dollars ($10.0025.00) quarterly or until June 30 during the current fiscal year, whichever occurs first. At the end of the fiscal year, expense reimbursement claims for July 1 and beyond, beyond must be on a separate claim from those expenses claimed for June 30 or earlier. b) Receipts B. Unless otherwise provided in this Section, original receipts or vouchers which verify the claimed expenditures will be required for all items of expense, except: 1. Subsistence, except as otherwise provided in this articlePrivate mileage. 2. Private mileage. 3. Taxi, street carstreetcar, bus, bus and ferry boat ferryboat fares; bridge and road tolls; and parking fees. 43. Telephone and fax telegraph charges. 54. Other authorized expenses of less than one dollar ($1.00). c) C. Claims for expense reimbursement totaling less than one dollar ($1.00) in any fiscal year shall not be paid. d) D. Reimbursement shall not be made for any personal expenses such as, but not limited to: entertainment, barbering, etc. e) E. Except as otherwise provided in this articleSection, expense reimbursements shall be made on an actual cost basis. f) Expense reimbursement shall be made via Electronic Fund Transfer.